Summary
Overview
Work History
Education
Skills
Certification
Timeline
Generic

ANTONIA VINCIGUERRA

New York,NY

Summary

Versatile and forward-thinking executive assistant with a strong focus on project management and full-cycle recruitment. Known for balancing high-level executive support with hands-on operational execution, including cross-functional initiatives, and talent acquisition. Brings a proactive mindset, exceptional organizational skills, and a reputation for being the go-to problem solver, who keeps projects moving and teams aligned. Thrives in fast-paced environments that require discretion, adaptability, and strategic follow-through.

Overview

6
6
years of professional experience
1
1
Certification

Work History

Executive Assistant

Cleanslate
Linden, NJ
08.2024 - Current
  • Screened resumes and conducted initial candidate interviews to assess fit.
  • Developed job descriptions and posted openings across multiple platforms.
  • Coordinated with stakeholders to gather requirements and define project scope.
  • Evaluated vendor proposals and managed contracts for external services.
  • Maintained confidential records related to executive operations.
  • Performed data entry tasks using various software programs, including MS Excel.
  • Prepared reports, presentations, agendas, and minutes for executive staff needs.
  • Scheduled travel arrangements for meetings, conferences, and seminars.

Executive Personal Assistant

Mottola & Uris Law
Melville, NY
10.2020 - 08.2024
  • Ensured 100% confidentiality of all communications and documentation in compliance with company policy.
  • Managed and prioritized partner calendars to address urgent matters and focus on strategic issues.
  • Performed weekly accounting activities, including expense reports, purchase orders, and invoices.
  • Acted as liaison between departments to facilitate effective communication and collaboration.
  • Coordinated travel and meeting arrangements as required for executive engagements.
  • Maintained organized filing systems for efficient document retrieval.
  • Supervised contractors on home projects to ensure timely completion of tasks.
  • Executed errands to support daily operations, allowing employer to concentrate on critical responsibilities.

Medical Receptionist/Office Assistant

Adam T. Nomberg
Plainview, NY
08.2020 - 08.2024
  • Managed bookkeeping and receptionist duties, including typing, filing, and answering phones.
  • Oversaw incoming and outgoing mail packages to ensure timely delivery.
  • Assisted patients via phone and in-person to resolve billing and scheduling issues.
  • Facilitated effective patient care by relaying messages and transferring records between staff.
  • Maintained organization of electronic and paper filing systems for optimal accessibility.
  • Compiled physical and digital documents, charts, and reports to meet operational needs.
  • Verified patients’ insurance coverage and addressed discrepancies to enhance billing accuracy.
  • Prepared necessary documents for surgeries, including consent forms and discharge instructions.

Talent Acquisition Specialist

EVO Payment International
Melville, NY
01.2020 - 08.2020
  • Managed full-cycle recruitment including sourcing, screening, interviewing, and onboarding candidates
  • Scheduled interviews and coordinated meetings for the Director of Sales and hiring managers
  • Screened qualified candidates through ATS, referrals, and proactive outreach
  • Prepared hiring manager candidate lists, and collaborated with leadership and HR to move top applicants forward.
  • Facilitated onboarding by organizing DocuSign paperwork and new hire class meetings
  • Maintained accurate recruitment records and performed data entry and tracking
  • Trained and supported new recruiters on processes, tools, and company protocols.

Education

BS - Business Admin, Human Resources

Southern New Hampshire University
01.2023

Skills

  • Executive Calendar & Inbox Management
  • Full-Cycle Recruitment & Onboarding
  • Project Coordination & Workflow Optimization
  • Meeting & Event Planning
  • Travel Planning & Expense Reporting
  • Cross-Department Collaboration
  • Stakeholder & Vendor Communication
  • Confidentiality & Discretion
  • Process Improvement & Task Prioritization
  • Multi-Project & Deadline Management
  • Microsoft Suite
  • C-Level Support

Certification

  • Google Project Management Certificate
    Completed via Coursera – 2024

Timeline

Executive Assistant

Cleanslate
08.2024 - Current

Executive Personal Assistant

Mottola & Uris Law
10.2020 - 08.2024

Medical Receptionist/Office Assistant

Adam T. Nomberg
08.2020 - 08.2024

Talent Acquisition Specialist

EVO Payment International
01.2020 - 08.2020

BS - Business Admin, Human Resources

Southern New Hampshire University

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