Antonio Rosales
San Jose,CA
Summary
To gain meaningful and long-term employment within a company that provides professional opportunities for their employees with my Administrative Skills and Creativity.
Overview
40
40
years of professional experience
Work History
Administrative Assistant
Caminar
10.2011 - Current
- Greet clients upon and direct them to appropriate services, while maintaining the lobby as a safe and welcoming space.
- Conduct intakes and assessments for new clients, keep detailed records that streamline orientation process.
- Manage correspondence and communications, facilitating information flow between our team and probation staff.
- Implemented office procedures that enhanced workflow efficiency and reduced administrative delays.
- Maintained filing systems and databases, improving document retrieval processes for the organization.
Administrative Executive Assistant - Charter School Division
Mexican American Community Services Agency, Inc. - (M.A.C.S.A.)
08.2006 - 06.2009
- Purpose of Position: Under the supervision of School Principal’s, manage the Administrative Office’s of two Charter High Schools and ensure that all required reports are submitted accurately and on time. Also, Coordinate and Schedule statewide mandatory testing, school calendar, staff trainings, major projects and serve as the communication hub between the Agency, School District, and key stakeholders.
- Duties & Responsibilities:
- 1) Manage and Supervise Administrative Offices and Administrative Staff.
- 2) Develop master calendar, quarterly newsletter, weekly reports/bulletins, flyers, staff and student certificates, memos, and as needed reports and publications.
- 3) Ensure all monthly, quarterly annual reports and request are submitted to Agency, School District, and County Office of Education.
- 4) Supervise and Coordinate logistics of Student Data-Base System (ARIES) to accurately input Student, Staff, and School records and personal information into the system. Update; weekly and annually as required by Office of Education.
- 5) Petty Cash custodian for School Division; Cash Distribution, Balancing Monthly Replenish Report, Submitted Reports and Bank Runs.
- 6) Assist in consultation to School Principal, review and respond to California Department of Education, assist in research and apply for grants that generated categorical funding for supplemental programs.
- 7) Work Orders and Supplies; generate Work Order request to vendors as needed, maintain office supplies, order graduation diplomas, and other various supplies on-line as needed.
- 8) Assist and Support School Principal, Staff and Teachers as needed. Logistics for Trainings, Staff and Parent meetings, Local School and Agency meetings, and all other scheduled events.
Secretary III/Receptionist - Charter High School
Mexican American Community Services Agency, Inc. - (M.A.C.S.A.)
03.2004 - 07.2006
- Purpose of Position: Coordinate and operate the Front Office of the Charter High School that is the First Point of Contact for Students, Parents, School District and the general public. Provide general Administrative support in the day-to-day school operations, variety clerical duties and request.
- Duties & Responsibilities:
- 1) Welcome, greet, and assist new Students and Parents, School visitors.
- 2) Answer Muti-Phone system and route calls and mail to appropriate staff.
- 3) Assist in maintaining student files, attendance records, transcripts, work permits, grades discipline, and process paperwork.
- 4) Provide information to general public regarding school activities, meetings, conferences, and policies.
- 5) Prepare mailers, newsletters, flyers, certificates of accomplishment, and other various publications.
Recreation Leader, Sr. Recreation Leader, Recreation Specialist - Youth Division
City of San Jose Parks & Recreation Department
03.1986 - 11.2003
- Purpose of Position: Provide Recreational Activities and Events for Community Members.
- Duties & Responsibilities:
- 1) Supervise, Coordinate, Conduct, and Evaluate Special Events, Outings, Field Trips, Tournaments, and Sport Leagues for Community Members.
- 2) Evaluate, Support and assist Part-Time Employees duties and daily attendance.
- 3) Balance Part-Time and non-personnel budget, Track Petty Cash, Order Equipment and Supplies.
- 4) Coordinate Recreational Activities and Goals to Department and Community Center needs to grow and provide a positive environment.
Skills
- Punctual, dependable and responsible in all aspects of work A team player, always willing to share information for the benefit of the team and those we serve
- Critical thinker, ability to de-escalate problem situations and resolve client needs quickly and with care
- Effective in time management, organization and data tacking
- Culturally competent with a deep knowledge of our community and a dedication to our clients success
- Computer proficient in Microsoft Word, Excel, Outlook Power Point and Office Proficient in agencies EHR system
Languages
SPANISH Bi-Lingual Speaker
Timeline
Administrative Assistant
Caminar
10.2011 - Current
Administrative Executive Assistant - Charter School Division
Mexican American Community Services Agency, Inc. - (M.A.C.S.A.)
08.2006 - 06.2009
Secretary III/Receptionist - Charter High School
Mexican American Community Services Agency, Inc. - (M.A.C.S.A.)
03.2004 - 07.2006
Recreation Leader, Sr. Recreation Leader, Recreation Specialist - Youth Division
City of San Jose Parks & Recreation Department
03.1986 - 11.2003