Amy Smith
Notary, paralegal, process server
Scott City,MO
Summary
Certified Notary Public with relevant experience in providing efficient notary services. Strong knowledge of legal documents and excellent understanding of notarial law and practice. Demonstrated ability to authenticate important documents, witness signings, and administer oaths. Previous work has consistently maintained high integrity standards, resulting in strong trust relationships with clients. Exceptional communication skills and demonstrated commitment to client service excellence are key strengths.
Overview
5
5
years of professional experience
2010
2010
years of post-secondary education
Work History
Process Server
Process service with a smile
Scott City
03.2023 - Current
- Served and verified court-ordered summons and subpoenas to individuals.
- Provided proof of service affidavits to attorneys upon completion of assignments.
- Researched background information on defendants prior to attempting service.
- Accurately documented all activity related to assigned processes.
- Investigated cases to locate defendants who are evading service of process.
- Organized and tracked service attempts, as well as other process serving activities.
- Interacted professionally with clients, witnesses and court personnel while conducting investigations and performing services related to civil litigation matters.
- Filed, faxed, copied and scanned documents and pictures into database.
- Performed skip tracing services to identify current address information for defendants in hard-to-serve cases.
- Ensured compliance with applicable laws relating to process serving.
- Recorded time and place of delivery of each court order.
- Maintained records of all served documents in accordance with applicable laws.
- Provided superior customer service and remained professional in escalation cases.
- Maintained proper records relating to service of process.
- Transported legal documents in a secure manner while adhering to state regulations governing the transport of confidential materials.
- Reviewed court documents and determined the appropriate parties to serve legal papers.
- Responded promptly to client inquiries regarding status updates on pending assignments or new requests for services.
- Verified addresses prior to attempting service at locations where individuals may be difficult to locate.
- Operated as independent court runner and process server.
- Utilized a variety of research tools including public records databases, internet search engines and social media networks to obtain pertinent information on potential defendants.
- Remained highly organized and detail-oriented while working on several cases simultaneously.
- Revised documents, organized travel arrangements, submitted billable hours and coordinated court documentation for timely filings.
- Conducted legal research to aid professionals with positive outcomes.
Owner/Operator Manager
Anytime Notary on Demand
Scott City
04.2021 - Current
- Developed marketing strategies to increase brand awareness and customer acquisition for on-demand services.
- Implemented efficient scheduling systems to optimize service delivery and maximize client satisfaction.
- Conducted regular training sessions for staff to enhance customer service skills and operational efficiency.
- Reviewed and organized legal documents, such as pleadings, motions, and briefs.
- Conducted research on relevant laws, regulations, judicial decisions, and legal articles.
- Interpreted various types of legal documents including contracts and agreements.
- Researched applicable statutes, codes, regulations, ordinances, and precedent cases.
- Drafted correspondence, documented data and submitted materials to appropriate parties.
- Served and verified court-ordered summons and subpoenas to individuals.
- Provided proof of service affidavits to attorneys upon completion of assignments.
- Researched background information on defendants prior to attempting service.
- Accurately documented all activity related to assigned processes.
- Investigated cases to locate defendants who are evading service of process.
- Researched schedules, social media and personal records to locate defendants.
- Organized and tracked service attempts, as well as other process serving activities.
- Filed, faxed, copied and scanned documents and pictures into database.
- Performed skip tracing services to identify current address information for defendants in hard-to-serve cases.
- Ensured compliance with applicable laws relating to process serving.
- Recorded time and place of delivery of each court order.
- Maintained records of all served documents in accordance with applicable laws.
- Provided superior customer service and remained professional in escalation cases.
- Maintained proper records relating to service of process.
- Transported legal documents in a secure manner while adhering to state regulations governing the transport of confidential materials.
- Reviewed court documents and determined the appropriate parties to serve legal papers.
- Responded promptly to client inquiries regarding status updates on pending assignments or new requests for services.
- Verified addresses prior to attempting service at locations where individuals may be difficult to locate.
- Operated as independent court runner and process server.
- Utilized a variety of research tools including public records databases, internet search engines and social media networks to obtain pertinent information on potential defendants.
- Remained highly organized and detail-oriented while working on several cases simultaneously.
- Answered phones, greeted clients, scheduled appointments and made travel arrangements.
- Revised documents, organized travel arrangements, submitted billable hours and coordinated court documentation for timely filings.
- Conducted legal research to aid professionals with positive outcomes.
- Authored written reports outlining findings and site information.
- Performed detailed inspections of facilities to identify deficiencies in design, construction or installation.
- Documented findings in reports prepared for regulatory agencies or clients.
- Conducted site inspections to assess the condition of buildings and other structures.
- Verified customer signatures and identification documents.
- Prepared and notarized legal documents such as deeds, mortgages, contracts, affidavits, and powers of attorney.
- Scheduled appointments with customers in need of Notary services.
- Created and maintained records of notarized items in paper and electronic forms.
- Administered oaths and affirmations on legal documents to affirm clients' honor and accountability.
- Adhered to strict confidentiality standards at all times while handling sensitive information.
- Followed state laws regarding proper completion of notarial acts.
- Provided a secure environment for document signings.
- Attested to the authenticity of signatures on official documents.
- Checked customer ID documents for completeness and accuracy prior to notarizing them.
- Informed customers about fees charged for Notary services.
- Affixed stamp or seal on documents as proof of witnessing event or deal.
- Liaised between borrowers, loan officers and escrow officers to facilitate smooth and efficient loan closing process.
- Checked for signs of coercion in either party or fraud and refused to notarize suspect transaction.
- Contracted with various agencies to complete personal loan packages.
- Contacted customers regarding missing or incomplete information on legal documents.
- Created and signed depositions and affidavits used in courts of law.
- Performed other duties assigned by superiors related to Notary work.
- Received and distributed mail, letters and packages.
- Handled incoming calls and directed callers to appropriate department or employee.
- Maintained positive working relationship with fellow staff and management.
- Assisted clients with properly completing paperwork prior to notarization.
- Traveled to various locations throughout the state as needed for mobile signings.
- Reviewed loan documents for completeness prior to signing.
- Followed up with customers post-signing process if additional information was needed from them.
- Provided explanations of legal documentation to clients prior to notarization.
- Delivered completed loan packages within specified deadlines set by employers or lenders.
- Verified client identity through government-issued identification cards.
- Conducted detailed quality control checks on every document before returning them back to employers or lenders.
- Performed notarizations for loan documents, affidavits, and other legal documents.
- Responded quickly and professionally to customer inquiries via phone or email.
- Organized files in an efficient manner using computer filing systems.
- Maintained accurate records of all notarial acts performed including date, time, location, type of document and parties involved.
- Ensured that all necessary forms were signed in the presence of a Notary Public.
- Scanned and emailed documents promptly after completion of signings.
- Maintained confidentiality regarding sensitive information related to each transaction.
- Reviewed documents and personal identifying paperwork or government-issued IDs for each person.
- Scheduled appointments with in-house or outside mobile notary to accommodate signing with clients.
- Assisted organizational efforts by filing, entering data and answering phones.
- Stocked inventory and ordered office and kitchen supplies.
- Performed accounting or financial analysis.
Education
Bachelor of Arts - Pre-Law
National University
La Jolla, CA 08.2023 - 12.2025
Associate of Arts - Business Administration And Management
American InterContinental University
Schaumburg, IL 05.2004 - 10.2006
GED, With Honors
Fort Wayne, INSkills
- Legal research
- Court document preparation
- Customer service
- Attention to detail
- Time management
- Communication skills
- Court paper serving
- Summonses delivery
- Confidentiality
- Defendant tracking
- Court ordered summons delivery
- Legal regulations
- Database searching
- Flexibility
- Accountability
- Legal document editing
- Assertiveness
- Legal document reviewing
- Strong ethics
- Legal correspondence
- Legal compliance
- Civil law
- Verbal and written communication
- Organizational skills
- Document filing
- Collaboration and teamwork
- Daily docket reports
- Decision-making
- Order and request filing
- Teamwork and collaboration
- Problem-solving
- Multitasking capacity
- Legal document processing
- MS office
- Interpersonal skills
- Calendar management
- Professional communication
- Self motivation
- Office management
- MS office proficient
- Professional demeanor
- Information management
- Writing and editing
- QuickBooks pro
- Database maintenance
- Document management
- Critical thinking
- Detail orientation
- Marketing strategy
- Recordkeeping skills
- Document verification
- Mobile notary services
- Estate planning
- Identity confirmation
- Document evaluations
- Deed execution
- Document review
- Marriage licenses
- Affidavit preparation
- Documentation
- Business formation
- Power of attorney
- Vehicle transfers
- Trust documents
- Documentation skills
- Loan document signing
- Notarial acts
- Real estate transactions
- Signature authentication
- Oath administration
- Identification options
- Remote online notarization
- Confidentiality assurance
- Fraud prevention
- Expense validation
- Budget management
- Scheduling coordination
- Payroll processing
- Business communication
- Mail management
- Project planning
- Administrative support
- Email management
- Billing processing
- Effective communication
- Spreadsheet management
- Invoice processing
- Clerical Tasks
- Mail handling
- Proper notarization procedures
- Mortgage industry awareness
- Error-free notarizations
- Signing appointment coordination
- Notary law compliance
- Loan documentation
- Electronic notarization
- Goal setting
- Business correspondence writing
- Process improvement
- Document scanning
- Multitasking
- Bookkeeping
Timeline
Bachelor of Arts - Pre-Law
National University
08.2023 - 12.2025
Process Server
Process service with a smile
03.2023 - Current
Owner/Operator Manager
Anytime Notary on Demand
04.2021 - Current
Associate of Arts - Business Administration And Management
American InterContinental University
05.2004 - 10.2006
GED, With Honors