April Lucero
Albuquerque,NM
Summary
Professional, versatile Executive Administrative Assistant with 15 years+ of experience fulfilling administrative and billing responsibilities in the legal field. Self-motivated team player with expertise in word processing programs, formatting spreadsheets, data entry, filing, calendaring, booking/coordinating events. Analytical, adept at problem solving, focusing on viable solutions and multitasking. Motivated to provide top-notch assistance by developing and maintaining relationships with distinguished superiors and corporate clients.
Overview
17
17
years of professional experience
Work History
Executive Legal Assistant
Resnick & Louis, P.C.
08.2018 - 01.2024
- Responsible for providing specialized administrative support and secretarial assistance to Managing attorney and up to five (5) Senior/Associate attorneys and legal personnel pertaining to pre-ligation, litigation, and estate planning.
- Entered Managing attorney's daily billable time entries in billing software and meticulously tracked billable hours.
- Assisted Managing Attorney with compliance of billing guidelines by preparing/submitting/ monitoring pre-lit and life-of-case budgets, expenditures, and cost recovery. Prepared life of case reports/spreadsheets for Managing/Senior Attorney's review/consideration in prep for upcoming meetings/mediations/trials.
- Reviewed, edited, finalized and processed managing attorney's pre-bills, assured client billing was sent out accurately and timely. Acted as a liaison between attorneys, accounting department, clients and vendors on all billing related issues.
- Drafted legal documents, including EOA's, dismissal pleadings, requests, notices, and subpoenas as needed for multiple attorneys across multiple offices in various cases.
- Managed senior attorney's schedule, travel arrangements, and calendar deadlines.
- Coordinated, scheduled, and prepared necessary case file materials (i.e., documents, pleadings, correspondences, notes, etc.) for attorney review and/or expert witness consultations, client meetings, depositions, mediations, and arbitrations.
- Maintained up-to-date case list containing penetrant case info - client/matter names, numbers, reporting dates for Managing attorney.
- Coordinated travel arrangements, prepared itineraries, and compiled documents for travel-related meetings. Maintain knowledge of Firm operating procedures, departments, and support areas.
- Managed high-volume case load with professionalism by prioritizing tasks based
- Responsible for submitting, filing and serving any and all motions/pleadings/notices with State/Federal/Appellate courts on behalf of multiple attorneys.
- Managed check requests, expense reimbursement requests, invoices and accounts payable and receivable information.
- Arranged for delivery of legal correspondences, files, hearing/trial binders to clients, opposing counsel, witnesses, and court officials.
- Transcribed information from typed or handwritten notes, and dictation and confirmed accuracy and correct formatting of documents.
- Provided communication between legal team members and clients by scheduling in-person/Zoom/Microsoft Teams meetings, providing status updates, and relaying critical information promptly.
Legal Assistant/Office Assistant
Montgomery & Andrews, P.A.
03.2007 - 08.2018
- Managed incoming and outgoing mail ensuring prompt and accurate delivery.
- Answered/transferred multi-line phone calls and directed callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Provided critical administrative support to ensure efficient daily office operations and assisted during staff absences and peak workload periods
- Opened, maintained and closed physical and digital case files.
- Managed calendars for senior staff, including making travel arrangements.
- Drafted and edited letters, reports, and other documents.
- Imputed and updated information in databases and spreadsheets.
- Coordinated logistics for meetings, including room setup and catering.
- Managed high-volume workload while maintaining strict attention to detail on every task.
- Assisted in financial tasks such as invoicing, expense tracking, and budget preparation to ensure accuracy.
Education
No Degree - Business Administration
Central New Mexico Community College
Albuquerque, NM2025
Skills
- 55 WPM
- Calendar and Document Management
- Detail-oriented with strong day-to-day organizational skills
- Problem-solving aptitude
- Excellent Communication (written and verbal)
- Ability to grasp new concepts quickly
- Able to complete work independently and/or assisting team with assignments involving multi-tasking complex document productions
- Capable of heavy administrative functions with client contact requiring a high degree of executive secretarial and technical skills
- Skilled in a wide variety of computer related work such as word processing, spreadsheets and specialized functions with a high level of proficiency in computer software programs, including Microsoft Office Suite, TABS, Orion, Sharefile, Simplefile, AdobePro
Timeline
Executive Legal Assistant
Resnick & Louis, P.C.
08.2018 - 01.2024
Legal Assistant/Office Assistant
Montgomery & Andrews, P.A.
03.2007 - 08.2018
No Degree - Business Administration
Central New Mexico Community College
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