Aquila Byers

· Performing vendor onboarding to ensure compliance with internal policies before payment

· Maintaining exceptional relationships with vendors & company personnelAnalyzing, verifying & processing invoices to match with corresponding purchase orders in a timely manner

· Cultivated strong relationships with vendors and company personnel to enhance collaboration.
Analyzing, verifying & processing invoices to match with corresponding purchase orders in a timely manner

· Ensuring proper routing, coding & approval of invoices and purchase orders
Prepared reports for weekly payment selection and executed full cycle payments upon approval to support timely financial operations

· Conducting high volume vendor and GL account reconciliations related to accounts payable

· Auditing payment run details to ensure accuracy of payments

· Performing month end close tasks timely and accurately

· Meeting 1099 reporting requirements at the end of the year

· Reviewing accounts payable aging

· Provided support for various duties and projects to assist team objectives.

• Direct and oversee all accounts payable operations, billing, and cash application activities within a high-volume, multi-vendor environment, ensuring timely and accurate disbursement of funds.
• Lead ERP and third-party billing system implementations, including requirements analysis, system testing, validation, documentation, and end-user training.
• Establish schedules, controls, and standardized procedures governing ACH, check runs, and vendor payments to support operational efficiency and compliance.
• Evaluate existing processes and implement internal control enhancements to strengthen financial integrity, reduce risk, and improve audit readiness.
• Developed and maintained comprehensive SOPs and policy documentation, ensuring consistency, accountability, and adherence to organizational and regulatory requirements.
• Oversee vendor compliance initiatives, including annual 1099 preparation, W-9 collection, and vendor audits to ensure IRS and regulatory compliance.
• Collaborated with IT, procurement, and leadership to analyze system performance, recommend enhancements, and assess post-implementation outcomes for improved operational effectiveness.
• Provided leadership, training, and performance oversight to AP staff, fostering accountability and professional development within the team.
• Support monthly and year-end close processes through reconciliations, accruals, and financial reporting to ensure accurate financial records.

• Coordinated weekly payment cycles and resolved vendor discrepancies through detailed account analysis and professional communication.
• Coordinated weekly payment cycles, resolving vendor discrepancies through detailed account analysis and effective communication.
• Supported internal reporting, reconciliations, and audit documentation for month-end close activities, ensuring accuracy and compliance.
• Authored and updated SOPs, strengthening invoice approval workflows to enhance compliance and streamline processes.

• Managed full-cycle accounts payable operations during ERP transition, ensuring accurate three-way matching, GL coding, invoice reconciliation, and timely payment processing.
• Analyzed AP aging and implemented process improvements, enhancing payment accuracy and increasing vendor satisfaction.
• Developed Excel-based tracking and reporting tools, facilitating management decision-making and increasing operational transparency.

• Oversaw vendor payment operations, ensuring SOX-compliance in internal controls across multiple business units.
• Led ERP training initiatives and enforced finance policies and procedures to promote consistency, compliance, and operational efficiency.
• Supported budgeting activities, financial reporting, reconciliations, and audit preparation through comprehensive documentation and reporting.
• Designed automated reporting and reimbursement tools to improve efficiency and enhance financial visibility.

• Executed full-cycle accounts payable and bookkeeping functions to ensure seamless daily financial operations.
• Processed high-volume vendor invoices, matched purchase orders and receiving documents, and ensured timely and accurate payment processing.
• Maintained general ledger through journal entries and account reconciliations, facilitating accurate month-end close.
• Maintained the general ledger through journal entries, account reconciliations, and month-end close support.
• Assisted the Controller with system enhancements, report development, and financial data cleanup projects.
• Prepared audit schedules and supporting documentation for 1099 reporting and management review to ensure compliance.
• Developed Excel reconciliation tools and trackers to improve close accuracy and reduce discrepancies.

• Managed PO-based invoice processing, reconciled freight and logistics payments, and reviewed vendor statements to ensure accuracy and compliance.
• Maintained accurate AP records and performed account reconciliations to support timely weekly and monthly payment cycles.
• Collaborated with operations and warehouse teams to resolve receiving and billing discrepancies.
• Built Excel pivot tables and reporting tools to analyze vendor performance, freight costs, and spending trends.
• Collaborated with operations and warehouse teams to identify and resolve receiving and billing discrepancies, improving invoice accuracy.

• Processed vendor invoices, employee expense reimbursements, and weekly payroll transactions.
• Processed vendor invoices, employee expense reimbursements, and weekly payroll transactions to ensure timely payments and accurate financial reporting.
• Maintained AP and AR schedules, performed daily cash postings, and supported bank and credit card reconciliations to uphold accurate financial records.
• Assisted with month-end close activities, including journal entries, reconciliations, and financial report preparation to facilitate accurate financial statements.
• Supported ERP system upgrades and trained administrative staff on accounting workflows and procedures.