Coordinator
ARACELI RAMOS
St. John the Baptist Catholic Church
Baldwin Park,CA
Work Preference
Work Type
Full TimeSummary
Detail-oriented accounting professional with over six years of experience in accounts payable. Proven success in managing vendor relationships, reconciling accounts, and ensuring timely processing of invoices. Strong communication skills enhance collaboration with teams to streamline processes and resolve discrepancies.
9
years of professional experience
Work History
Religious Coordinator
1 Year 1 Month- Developed yearly program calendar incorporating meetings, class schedules, and sacramental celebrations
- Communicated regularly with candidates and parents to provide updates and support.
- Delivered professional service and support to participants and families within the Religious Program
- Conducts initial interviews for newly registered candidates.
- Administrative duties: Planned, organized new and old registration forms
Accounts Payable Clerk
3 Years 5 Months- Managed accounts payable in Epicor ERP.
- Entered vouchers into accounting system for prompt, accurate processing.
- Performed three-way matching for purchase orders, inventory receipts, packing slips, and invoices.
- Cleared aging report to keep vendor accounts current and reduce discrepancies.
- Reconciled vendor statements.
- Processed accounts payable for multiple entities and vendors.
- Reviewed purchase order prices, payment terms, and other charges.
- Coordinated with accounts payable team, buyers, and receiving departments.
- Managed shared accounts payable email box to support fast communication and inquiry resolution.
- Assisted with general ledger account reconciliation.
- Compiled end-of-day report for received items not vouched.
- Provided backup support for supervisor.
Temporary Accounts Payable Clerk
8 Months- Performed 3-way match of purchase orders, inventory receipts, packing slips, and invoices to verify accuracy and prevent discrepancies
- Entering and Posting Invoices and credit memo into QuickBooks
- Batching payments and posting in QB
- Reconcile vendor statements
- Handling and recording deposits into QuickBooks
- Managed shared accounts payable inbox to facilitate timely communication and resolution of inquiries
- Recorded information into databases for processing
Account Payable Clerk
4 Months- Executed timely and accurate payment of bills and payroll in accordance with departmental procedures
- Posted invoices, credit memos, payments, and deposits in QuickBooks to maintain accurate financial records
- Processing due invoices for payment.
- Processing transactions and performing accounting duties such as account maintenance, recording entries and reconciling books of accounts
- Comparing purchase orders, prices, terms of payment and other charges
- Establishing and maintaining relationships with new and existing vendors
- Analyzing workflow processes
- Managed deposit transactions to ensure accuracy and completeness
Temporary AP Clerk/Receptionist
7 Months- Assembled, reviewed, and verified invoices and check requests for accuracy and compliance
- Sorted, coded, and matched invoices through 3-way matching to ensure payment accuracy
- Enter and upload invoices into the company's system
- Ensuring that all payments are made in accordance with company policy
- Ensuring that all payments are sent on time
- Flag and clarify any unusual or questionable invoice items or prices
- Organizing and filing deposit receipts as invoices are paid
- Reconciling cash receipts with expense reports
- Resolving payment discrepancies and disputes on behalf of the company
- Executed scanning, filing, and data entry tasks efficiently to maintain organized records
- Managed mailing operations using USPS, FedEx, and UPS to ensure timely deliveries.
- Demonstrated proficiency in telephone and front-desk reception
- Directing guests and answering their questions
- Receiving and sorting mail and packages
- Manage outgoing bills and invoices on behalf of the company
- Leveraged various ERP systems to streamline manufacturing and financial processes.
Account Receivable/Invoicing Clerk
2 Years 4 Months- Enter customer payments: ACH, wires, checks and credit cards transactions into ERP System Dynamics Navision 2017
- Receive and process orders through computer entry and ensure invoice is complete and totals are accurate
- Submit invoices through customer's website/portal
- Resolved valid or authorized deductions by entering adjusting entries
- Issue refunds or create credit memos for employees' orders and customers
- Verified account discrepancies by investigating information from sales, trade promotions, customer service, and customers, ensuring accurate records.
- Reconciled accounts by reviewing and confirming transaction accuracy, resolving discrepancies to maintain financial integrity.
- Provided proof of deliveries to prospective customers.
Education
Certificate - Accounting
Certificate - Microsoft Office Specialist
Associate Degree - Business Administration
High School Diploma
Associate Degree - Accounting
Skills
Program Management
Over 6 years in the accounting field as accounts payable.
3-way matching
ERP systems expertise
Data Management
Knowledge in Word
Excel
Access
Outlook
and PowerPoint
Clerical administration
Office Equipment Management
Program development
Community Engagement
Bilingual Fluent in English and Spanish.
Data management
Timeline
Religious Coordinator
St. John the Baptist Catholic Church
09.2025 - Current
Accounts Payable Clerk
Cal Spas
10.2021 - 03.2025
Temporary Accounts Payable Clerk
Accountemps Staffing
02.2021 - 10.2021
Account Payable Clerk
Genuine Parts Giant
10.2020 - 02.2021
Temporary AP Clerk/Receptionist
Robert Half Employment Agency
01.2020 - 08.2020
Account Receivable/Invoicing Clerk
Superior Communications
08.2017 - 12.2019
Hacienda La Puente Adult Education School
Certificate from Accounting
East San Gabriel Valley/ROP
Certificate from Microsoft Office Specialist
Fremont College
Associate Degree from Business Administration
Sierra Vista High School
High School Diploma
Southern New Hampshire University
Associate Degree from Accounting