Arden Magda
Fort Mill,SC
Summary
Forward-thinking Executive Assistant accomplished in aiding company leaders with key functions. Gifted at managing busy schedules, organizing projects and providing stellar administrative support to executive team. Analyzes, prioritizes and completes tasks with professionalism and sound judgment. Multitalented Executive Assistant with over 12 years in top-tier organizational support. Skilled at close work with senior executive team. Robust history offering office management, support staff management, training, supervision and event planning. Excellent research, project support and organizational abilities.
Overview
15
15
years of professional experience
Work History
Assistant to the EVP and SVP
Sunbelt Rentals
Fort Mill, South Carolina
01.2023 - Current
- Coordinated schedules, booked travel, and managed conference calls for the executive vice president.
- Prepared presentations for executive vice president's team meetings.
- Coordinated activities between the executive vice president and other departments to ensure timely completion of tasks.
- Drafted communications for EVP and SVP review.
- Ensured compliance with corporate policies in document organization.
- Provided administrative support to the executive vice president in managing day-to-day operations.
- Compiled data from various sources into a unified report format for review by the executive vice president.
- Participated in board meetings on behalf of the executive vice president.
- Engaged in special projects assigned by the executive team.
- Developed detailed agendas and minutes for meetings.
- Ensured departmental spending stayed within budget limits.
- Managed executive email and correspondence.
- Coordinated travel and accommodation for events.
- Coordinated meeting and work schedules for staff teams and executives.
- Coordinated logistics for senior management meetings and events.
- Arranged seamless and policy-compliant business travel for executives.
- Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
Administrative Assistant
Dentsply Sirona
Charlotte, NC
06.2022 - 12.2022
- Provided administrative support to the executive team, including scheduling meetings and managing calendars.
- Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
- Assisted with the planning of special events by arranging catering services, securing venues and ordering promotional materials.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Prepared expense reports on behalf of executives in accordance with company policies and procedures.
- Developed project plans for various tasks assigned by upper management.
- Managed database systems containing customer contact information.
Office Manager
Wyndham Capital Mortgage
Charlotte, NC
03.2020 - 06.2022
- Established and developed highly efficient and dependable administrative team by delivering ongoing coaching and motivation and fostering career advancement.
- Communicated corporate objectives across all divisions through regular correspondence and scheduled status updates.
- Established efficient workflow processes, monitored daily productivity and implemented modifications to improve overall effectiveness of personnel and activities.
- Compared vendor prices and negotiated for optimal savings.
- Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
- Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
- Arranged corporate and office conferences for company employees and guests.
- Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
- Solved problems timely and effectively, ensuring customer satisfaction.
- Consulted with company management to assess requirements and develop operational enhancements to streamline processes and increase team performance.
- Increased team productivity by reorganizing office supplies and protocols.
- Coordinated and maintained impressive office organization to keep facilities efficient, organized and professional.
- Coordinated special projects and managed schedules.
- Created reports and presentations.
Executive Assistant
Brighthouse Financial
Charlotte, United States
08.2014 - 02.2019
- Coordinated logistics, catering, and travel arrangements for board meetings and events.
- Streamlined executive task allocation.
- Managed $50-60k budget including livestream production and remote arrangements.
- Coordinated key conferences, arranging travel for speakers and attendees.
- Executed complex calendar management ensuring optimal use of executive time.
- Organized conferences, meetings, and seminars seamlessly.
- Generated detailed expense reports and budgets for multiple executives.
- Processed travel-related expenses ensuring accuracy and timely reimbursement.
- Provided administrative support to senior leadership and members of executive board while maintaining confidentiality
Client Service Representative
SunTrust Banks
Charlotte, United States
12.2011 - 12.2013
- Assisted customers both in person and by telephone to address inquiries.
- Complied with federal laws governing conventional home loans.
- Coordinated closing process with attorneys, title companies and government clerks
- Reviewed financial statements and contacted institutions and customers to clarify details
- Managed conditions forwarded by underwriting departments.
- Set up and completed loan submission packages
- Evaluated approvals against established bank and government lending standards
Executive Administrative Assistant Contract
ESPNU
Charlotte, NC
06.2009 - 08.2011
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations
- Coordinated logistics, catering, agendas and travel reservations for executive meetings.
- Collaborated with the Production Manager to execute special projects for internal playbook launch.
- Organized successful conferences, managing travel arrangements for all participants and speakers.
- Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability
- Responded to emails and other correspondence to facilitate communication and enhance business processes
Education
Real Estate Broker License - Real Estate
Allen Tate School of Real Estate
Charlotte, NC04.2010
Marketing/Accounting
Gaston College
Dallas, NCHigh School Diploma -
East Gaston High School
Mount Holly, NCSkills
- Advanced MS Office Suite
- Filing and data archiving
- Salesforce, Encompass, OfficeSpace, Workday, Concur, Power BI
- Business writing
- Project planning
- Event planning
- Expense reporting
- Executive Administrative support
- Employee training and development
- Travel coordination/logistics
- Schedule & calendar planning
Timeline
Assistant to the EVP and SVP
Sunbelt Rentals
01.2023 - Current
Administrative Assistant
Dentsply Sirona
06.2022 - 12.2022
Office Manager
Wyndham Capital Mortgage
03.2020 - 06.2022
Executive Assistant
Brighthouse Financial
08.2014 - 02.2019
Client Service Representative
SunTrust Banks
12.2011 - 12.2013
Executive Administrative Assistant Contract
ESPNU
06.2009 - 08.2011
Real Estate Broker License - Real Estate
Allen Tate School of Real Estate
Marketing/Accounting
Gaston College
High School Diploma -
East Gaston High School
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