Aria Diaz
Brooklyn,NY
Summary
Administrative Assistant with 8 years of experience in Customer Relations and Non-Profit sectors. Expertise in inventory management, shipment processing, and retail sales, with a focus on product placement and merchandising. Seasoned professional with diverse experience in administrative support roles. Proven abilities include managing schedules, coordinating meetings, and handling correspondence. Strengths lie in strong communication skills, organizational prowess, and ability to multitask effectively. Previous work has consistently delivered improved office efficiency and streamlined procedures. Proven track record in enhancing gallery visibility and engaging audiences through innovative marketing strategies. Skilled in inventory management and adept at fostering collaborative relationships, driving successful exhibitions, and events.
Overview
9
9
years of professional experience
1
1
Certification
Work History
Assistant to Director, Gallery Assistant
Hal Bromm Contemporary Gallery
New York, NY
06.2024 - Current
- Design of promotional written materials. Creating digital content, such as newsletters, email campaigns,
- Assist in creating concepts for upcoming shows, and assist in curating and selecting artists.
- Assist in unpacking, storing, and preparing artworks for installation.
- Create or update inventory lists for artworks in the gallery, including titles and mediums. Sizes, and condition reports.
- Document artworks—high-quality photos for internal records, websites, or promotional materials.
- Managed all emails and social media accounts, helped enhance social media presence by posting updates, exhibition teasers, and behind-the-scenes content.
- Assist potential buyers, and process sales transactions. Including paperwork and inventory updates.
- Scheduled meetings, appointments and travel arrangements for staff members.
Head Buyer, Buying Trainer
Beacons Closet
New York, NY
03.2023 - 12.2023
- Operated point of sales system, managing all cash-related tasks efficiently.
- Utilized Lightspeed software for cash handling, including counting and making change.
- Assessed customer trade value through software, ensuring accurate transactions.
- Authenticated luxury goods by examining tags, stitching, and historical context.
- Trained buyers on authenticating genuine and counterfeit items to enhance expertise.
- Monitored inventory levels and sales performance to optimize stock management.
- Collaborated with marketing and production teams to align strategies effectively.
- Conducted competitor analysis to identify market opportunities and benchmark pricing.
Designer / Head Buyer, Assistant Store Manager
Avalon Vintage
Cleveland, OH
06.2021 - 04.2023
- Monitored and replenished display inventory based on available stock levels.
- Tracked inventory shipments and prepared detailed spreadsheets for item information.
- Managed product development processes from purchase order to shipment within work-in-progress tracking.
- Coordinated company-wide buying activities and trained buyers on authenticating luxury goods.
- Authenticated all luxury purchases with 100% accuracy, confirming brand, category, style, color, size, and materials.
- Checked accuracy of images, quantities, costs, serial numbers, and pricing upon receipt of items.
- Produced content for store social media accounts, addressing inquiries and enhancing customer engagement.
- Conducted research on seasonal trends and competitors to inform marketing strategies.
Sales Associate- Marketing Assistant Intern
Contrast High
01.2021 - 06.2021
- Contextualized website design, engaging small brands for immersive pop-up experiences to enhance brand identity.
- Executed operational functions, managing client service issues and approving desk transactions.
- Opened and closed store, ensuring compliance with operational protocols.
- Conducted community outreach to young designers and artists, curating events throughout the city.
- Installed garments and artworks at diverse venues to promote local talent.
- Promoted events through website and social media platforms, increasing visibility and engagement.
- Spearheaded initiatives targeting new clientele, enhancing team collaboration.
- Researched potential cross-promotions to expand market reach.
Exhibitions Graphic Designer, Assistant to Gallery Director
Artists Archives of The Western Reserve
01.2019 - 01.2021
- Coordinated writing for Gallery catalogue, collaborating with local professionals and regional artists.
- Managed information storage and organization for gallery director.
- Facilitated communication between local artists and other professionals, including Kerry Davis.
- Showcased legacy of American artists of color through significant exhibition (SeenUNseen), first outside Atlanta.
- Contributed to launching fund to archive works by artists of color in collections.
- Supported outreach efforts for 'Discover the Promise' featuring 35 emerging Black artists.
- Scheduled meetings for gallery director, including art walks and collaborations with graphic designers.
- Assisted gallery director with daily operations, managing files, phone calls, and work email.
Gallery Technician
Galleries At CSU
03.2016 - 03.2020
- Supported engineers and architects in facility and infrastructure design using 3D modeling and drawings.
- Executed large-scale installations incorporating light, sound, and sculpture for immersive environments.
- Organized objects and information for collections, exhibits, and shows to enhance visitor experience.
- Restored objects and documents, employing appropriate methods and materials for preservation.
- Maintained accurate records of acquisitions, loans, and item valuations.
- Managed circulation systems and ordered new materials to ensure resource availability.
Thoma Engagement Apprentice
MoCa Cleveland
Cleveland, OH
06.2018 - 01.2019
- Guided daily movement throughout museum, welcoming and orienting learners to enhance experiences.
- Initiated interactions with diverse audiences using question-based, art object-focused methods.
- Collaborated with engagement manager and education fellow to design interactive interpretive programs.
- Implemented accessibility and equity policies to promote inclusive visitor engagement.
- Edited and updated educational content for enhanced clarity and relevance.
- Provided copy and program information for marketing and communications team.
Education
Post Baccalaureate - Textiles - Drawing
Cleveland Institute of Art
01.2021
Bachelor of Arts - Studio Arts - Drawing, Printmaking, Art History - Museum Studies
Cleveland State University
01.2020
Skills
- Digital content creation
- Inventory management
- Artwork documentation
- Sales transaction processing
- Social media management
- Event coordination
- Administrative tasks
- Administrative support
Certification
- certification - Diversity Equity and Inclusion
- certification - Digital Marketing and Ecommerce
Timeline
Assistant to Director, Gallery Assistant
Hal Bromm Contemporary Gallery
06.2024 - Current
Head Buyer, Buying Trainer
Beacons Closet
03.2023 - 12.2023
Designer / Head Buyer, Assistant Store Manager
Avalon Vintage
06.2021 - 04.2023
Sales Associate- Marketing Assistant Intern
Contrast High
01.2021 - 06.2021
Exhibitions Graphic Designer, Assistant to Gallery Director
Artists Archives of The Western Reserve
01.2019 - 01.2021
Thoma Engagement Apprentice
MoCa Cleveland
06.2018 - 01.2019
Gallery Technician
Galleries At CSU
03.2016 - 03.2020
Post Baccalaureate - Textiles - Drawing
Cleveland Institute of Art
Bachelor of Arts - Studio Arts - Drawing, Printmaking, Art History - Museum Studies
Cleveland State University
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