Ariana Irizarry
Tampa,Florida
Summary
Dynamic Administrative Assistant with proven expertise in office administration and customer service. Excelled in streamlining operations, enhancing data management with Microsoft Office Suite, and fostering professional relationships. Achieved significant improvements in team productivity and efficiency through innovative training and coaching, demonstrating exceptional critical thinking and problem-solving abilities.
Overview
1
1
year of professional experience
Work History
Administrative Assistant
Physical Therapy Now
12.2024 - Current
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Managed filing system, entered data and completed other clerical tasks.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Built and maintained excellent customer relationships through timely response to inquiries and going above and beyond to accommodate unusual requests.
- Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Administrative Assistant
Licciardello Stables
12.2023 - 12.2024
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Boosted team productivity by managing communication channels and ensuring timely responses to inquiries.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Maintained confidentiality of sensitive information, adhering strictly to data protection regulations.
- Facilitated training sessions for new software tools, increasing team productivity and reducing learning curves.
- Improved document processing speed by introducing automated templates for routine correspondence.
- Streamlined office operations, implementing digital file management systems to reduce paper use and increase efficiency.
- Managed phone and email correspondence and handled incoming and outgoing mail and faxes.
- Assisted coworkers and staff members with special tasks on daily basis.
- Interacted with vendors, contractors and professional services personnel to receive orders, direct activities, and communicate instructions.
- Volunteered to help with special projects of varying degrees of complexity.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
Education
Associate of Arts - Business Administration
Hillsborough Community College
Tampa, FL12-2024
High School Diploma -
Walter L Sickles High School
Tampa, FL05-2023
Skills
- Customer service
- Data entry
- Computer skills
- Office administration
- Filing
- Clerical support
- Critical thinking
- Strong problem solver
- Scheduling
- Documentation and recordkeeping
- Microsoft Office Suite
- Verbal communication
- Appointment scheduling
- Records management
- Professional and mature
- Calendar management
- Schedule management
- Training and coaching
- ETC
Accomplishments
- Developed and implemented scheduling and procedures, which resulted in increased company efficiency and productivity.
Languages
English
Native or Bilingual
Spanish
Native or Bilingual
Timeline
Administrative Assistant
Physical Therapy Now
12.2024 - Current
Administrative Assistant
Licciardello Stables
12.2023 - 12.2024
Associate of Arts - Business Administration
Hillsborough Community College
High School Diploma -
Walter L Sickles High School
Similar Profiles
Krystal IonescuKrystal Ionescu
Physical Therapist Assistant at Physical Therapy NowPhysical Therapist Assistant at Physical Therapy Now
Son-Love SamediSon-Love Samedi
Physical Therapist Assistant at Physical Therapy NowPhysical Therapist Assistant at Physical Therapy Now
Stephanie BarrettStephanie Barrett
Rehabilitation Technician at Arrow Physical Therapy and Alliance Physical Therapy Partners LLCRehabilitation Technician at Arrow Physical Therapy and Alliance Physical Therapy Partners LLC