Arianna Huerta
Winslow,AZ
Summary
Driven and resourceful administrative professional with many years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.
Overview
9
9
years of professional experience
Work History
Executive Secretary
Navajo County Probation Department
10.2023 - Current
- Handled confidential information in professional manner.
- Responded to emails and other correspondence to facilitate communication and enhance business processes.
- Organized high-priority documents for easy retrieval using digital archiving systems that saved time when locating essential files during critical decision-making moments.
- Updated and maintained confidential databases and records.
- Coordinated travel arrangements and bookings for executive staff.
- Managed interview scheduling, coordinated travel arrangements, and facilitated communication with candidates throughout the hiring process.
- APETS/JOLTS Coordinator for Navajo County; responsible for correct data in these systems, generate reports, and produced tracking documents. Assisted employees through day-to-day work and complex problems.
- Managed high-volume payment processing tasks, consistently meeting deadlines without compromising accuracy or quality.
Administrative Assistant
Navajo County Probation Department
08.2022 - 10.2023
- Office Management, answer phones, take messages, greet the public, order and maintain the supplies
- File PSRs, PTRs, and other necessary documents with the clerk of the court, county attorney, defense attorney and judicial assistant
- Assign and create files with the necessary documents for the writers to do their reports
- ACJIS certified
- With ACJIS I run the criminal history and warrant checks of the defendants for the writers
- Enter all necessary data into the APETS program for the defendants
- Assist the writers and supervisors with any preparations they need for reports and general office duties
- Prepare and print terms and conditions for probationers
- Maintain the ADP email and direct emails to the correct offices and officers.
Bookkeeper/Athletics Secretary
WUSD#1
01.2021 - 08.2022
- Office management, prepares all purchase orders and requisitions for department ensuring budget is correct
- Follows local, state and federal law and adheres to State Department of Education and local school board policy
- Check budget and prepare paperwork to allow athletics and clubs to authorize department/club expenditures
- Assist in planning and scheduling sports events, and oversees ticket sales activities
- Certifies report of income produces from ticket sales
- Maintains records regarding budget for athletics and clubs, while following proper procedures to record data
- Count, verify, and deposit all money that comes into and out of the high school clubs and activities
- Assists in the preparation of various reports requested by the District Office and site supervisor
- Assists other secretarial and clerical staff with general office duties.
Secretary
WUSD#1
01.2016 - 12.2020
- Office Management, answer phones, take messages, schedule meetings, greet the public, order and maintain supplies, maintain and balance bank accounts for auxiliary, tax credit and supply accounts, prepare purchase requests using the IVEE Accounting program, daily staff attendance, registration and withdrawals, compose letters, grades, staff leave and substitutes, all other called upon duties by the Principal, District office and staff.
Parent Liaison
WUSD#1
07.2015 - 12.2015
- Office Management, daily student attendance, take messages, greet the public, file, answer phones, attend meetings, serve as contact person for parents about school services and volunteering, home visits, all other called upon duties by the Principal.
Education
Completed coursework towards Business/Accounting -
College of Southern Idaho
Twin Falls, IDHigh School Diploma -
Winslow High School
Winslow, AZ05.2012
Skills
- Extremely knowledgeable in secretarial and office skills
- Extremely knowledgeable in computer programs such as: PowerSchool, APETS, JOLTS, 10 key, Word, Excel, Quickens, Windows and all Microsoft Office Programs
- Strong communication skills
- Quick learner
- Motivated
- Extremely organized
- Self-starter
- Work best under pressure
- Time management expertise
- Maintain confidentiality at all times
- Advanced multitasking
- ACJIS Certified
Timeline
Executive Secretary
Navajo County Probation Department
10.2023 - Current
Administrative Assistant
Navajo County Probation Department
08.2022 - 10.2023
Bookkeeper/Athletics Secretary
WUSD#1
01.2021 - 08.2022
Secretary
WUSD#1
01.2016 - 12.2020
Parent Liaison
WUSD#1
07.2015 - 12.2015
Completed coursework towards Business/Accounting -
College of Southern Idaho
High School Diploma -
Winslow High School