Ariel Smith
Office Manager/Executive Assistant
Chicago,IL
Summary
Experienced Office Management and Administration Professional experienced optimizing productivity, efficiency and service quality across various environments. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence.
Overview
7
7
years of professional experience
3
3
years of post-secondary education
Work History
Office Manager/Accounting Assistant/C-Suite Executive Assistant
Terra Foundation for American Art
2022.02 - Current
- Execute various administrative tasks, including travel arrangements (Domestic and international), scheduling meetings, drafting agendas, and processing expense reports and other correspondence for the Strategic Initiatives team and senior leadership
- Following up on action items
- Coordinate logistics for board meetings and company events on and offsite
- Assisting with meeting minutes and special ad hoc projects
- Coordinate and analyze departmental budgets and expenses for the fiscal year
- Data entry vendor invoices, and monthly credit card transactions
- Managing special projects for the Strategic Initiatives team
Executive Assistant
Guaranteed Rate
2021.06 - 2021.09
- VP of Mortgage Lending
- Heavy calendaring and travel management
- Handled correspondence to clients
- Collaborated with lending team on loan applications
- Created slide decks and drafted agendas for meetings
- Assisted with ad hoc projects
Front Desk Administrator/MLS Coordinator
2019.05 - 2021.01
- Created and maintained agent schedules
- Processing incoming checks, earnest money, commission, and accounting
- Prepared marketing packages for agents, CMA (Compared Market Analysis)
- Ordered office supplies and restocked the office daily
- Managed Inbox inquiries for the Expense Administration team and allocated support for a resolution
- Recommending process improvements, to increase efficiency and productivity
Office Manager/Executive Assistant
Affinity Global
2017.05 - 2019.03
- Professionally managed the company calendar, answered phones, and greeted incoming clients and customers
- Assisted with employee onboarding, payroll, and employee records
- Assisted with accounts payables
- Handled travel for the VP of Client Services, calendaring, scheduled meetings, drafted agendas, and expense reports
- Collaborated with Client Services team on ad hoc projects
- Event coordination for team building and outings
Education
Associate - Arts, Psychology
Harold Washington City College
Chicago, IL 2020.01 - 2022.12
Certification for Executive Assistant -
IAP Career College
Online 2023.01 - 2023.02
Google Project Management: Professional Certificate Certification for Project Management - Project Management
Coursera
Salesforce Sales Operations: Professional Certificate Certification for Sales Operations - Salesforce
Coursera
Skills
Salesforce (Terra Foundation)undefined
Timeline
Certification for Executive Assistant -
IAP Career College
2023.01 - 2023.02
Office Manager/Accounting Assistant/C-Suite Executive Assistant
Terra Foundation for American Art
2022.02 - Current
Executive Assistant
Guaranteed Rate
2021.06 - 2021.09
Associate - Arts, Psychology
Harold Washington City College
2020.01 - 2022.12
Front Desk Administrator/MLS Coordinator
2019.05 - 2021.01
Office Manager/Executive Assistant
Affinity Global
2017.05 - 2019.03
Google Project Management: Professional Certificate Certification for Project Management - Project Management
Coursera
Salesforce Sales Operations: Professional Certificate Certification for Sales Operations - Salesforce
Coursera
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