Ariele Staten
Nottingham,MD
Summary
Experienced and forward-thinking professional with a strong background in administration. Exceptional skills in report generation, spreadsheet management, billing and invoice preparation, professionalism, scheduling, phone line operation, and organization. Experienced in working in diverse settings. Proficient in various programs including Salesforce, Oracle, EPIC, Adobe, Microsoft Word, Outlook, PowerPoint, and Excel. Seeking to utilize my diverse skill set to contribute to a cohesive team.
Overview
9
9
years of professional experience
Work History
TRANSPORTATION COORDINATOR
MEDIFAST INC.
09.2020 - Current
- Maintains daily tracking information from suppliers and carriers to ensure all shipments are accurate and on time
- Analyzes and optimizes lane performance, while collaborating with distribution teams to create and revise sustainable processes
- Develops and maintains SOPS, reports and spreadsheets
- Corresponds frequently with outside vendors, internal departments and leadership to schedule and track special and priority load requests
- Coordinates the organization of global OPTAVIA events including scheduling transportation, communicating freight needs and distribution
- Developing and implementing control documents and protocols for import and export operations
- Reporting any issues or delays with the importing and exporting of goods.
CONTRACT ADMINISTRATOR
AJILON STAFFING
08.2019 - 04.2020
- Utilized Salesforce database in Excel to retrieve and execute daily tasks
- Maintained updated contract information via Oracle database
- Communicated frequently with pricing team via Phone or Outlook to confirm price lists and rate
- Facilitated review of active and inactive contracts.
EXECUTIVE ASSISTANT
ULTIMATE STAFFING SERVICES
11.2017 - 07.2019
- Executed processes in EPIC including billing, scheduling, referrals, prescription refills, editing and sending patient charts and checking in patients
- Developed and facilitated presentations of Lean Daily Management (LDM) reports for all medical executive staff
- Corresponded with patients, agency directors, medical faculty and external institution staff
- Facilitated the processing of patient admissions and discharges while maintaining confidentiality according to HIPAA guidelines
- Managed physician schedules via EPIC and Outlook
- Created reports, invoices, financial statements, letters, memos, case histories and medical records
- Educated patients on medications and special diets and answered questions and concerns regarding examinations, eligibility, benefits and other pertinent information
- Utilized scheduling software to create patient appointments according to diagnosis-related groups (DRG).
MEDICAL ADMINISTRATIVE ASSISTANT
QUADRANT INC
06.2015 - 05.2017
- Managed physician schedules including patient appointments, surgeries, medical consultations and meetings
- Documented data from analysis of medical tests or clinical results electronically
- Developed organization system for commonly used items to ensure proper and efficient restock of exam rooms
- Reviewed patient charts to ensure accuracy.
Education
HIGH SCHOOL DIPLOMA -
SAMUEL L. BANKS HIGH SCHOOL
06.2009
Skills
- Communication
- Excellent Interpersonal skills
- Problem solving
- Forward thinking and proactive
- Time management and prioritization
- Detail oriented
- Scheduling
- Invoice preparation and distribution
- Spreadsheet and chart creation
- Database maintenance
- EPIC trained
- Proficient in Oracle, Salesforce, Adobe, Microsoft Word, Outlook, PowerPoint, Teams and Excel
- Route Planning
- Shipment Tracking
- Supply Chain Operations
- Purchase Orders
- Executive Support
- Administrative Support
- Schedule & calendar planning
- Calendar Management
Timeline
TRANSPORTATION COORDINATOR
MEDIFAST INC.
09.2020 - Current
CONTRACT ADMINISTRATOR
AJILON STAFFING
08.2019 - 04.2020
EXECUTIVE ASSISTANT
ULTIMATE STAFFING SERVICES
11.2017 - 07.2019
MEDICAL ADMINISTRATIVE ASSISTANT
QUADRANT INC
06.2015 - 05.2017
HIGH SCHOOL DIPLOMA -
SAMUEL L. BANKS HIGH SCHOOL