Arleen Orozco
La Habra,United States
Summary
Dynamic and detail-oriented professional with extensive experience as a Legal Assistant at. Excelled in legal document preparation and administrative support, enhancing office efficiency and client satisfaction. Skilled in Microsoft Office and adept at managing high-volume workloads, demonstrating a fast learning ability and a commitment to excellence.
Overview
11
11
years of professional experience
Work History
Legal Assistant
Law Office of Aaron Charles Gregg
10.2023 - Current
- Maintained strict confidentiality, protecting sensitive client information as required by legal ethics and regulations.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Improved communication between attorneys and clients by scheduling meetings, providing status updates, and relaying critical information promptly.
- Increased client satisfaction by efficiently managing case files and promptly addressing inquiries.
- Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
- Facilitated timely resolution of legal matters by preparing and organizing essential documents.
- Reduced errors in court filings by meticulously proofreading documents for accuracy before submission.
- Handled billing tasks efficiently and accurately, ensuring smooth financial operations for the legal team.
- Enhanced office productivity by implementing efficient document management systems for easy retrieval and storage.
- Streamlined administrative processes for better efficiency in handling caseloads, reducing paperwork backlog, and ensuring timely completion of tasks.
- Managed correspondence with clients, courts, and opposing counsel, maintaining professionalism and confidentiality.
- Drafted legal documents, including pleadings and motions, to support attorneys in various cases.
- Streamlined office operations and reduced retrieval time by implementing efficient filing system for both physical and digital records.
- Improved client satisfaction with prompt and effective communication regarding case updates and inquiries.
Paralegal Assistant
Law Offices of Liddle and Liddle
04.2022 - 10.2023
- Collaborated effectively with legal team members, fostering a positive work environment and increased efficiency.
- Reduced case backlog by efficiently prioritizing and organizing diverse paralegal tasks.
- Maintained strict confidentiality while handling sensitive client information according to established ethical guidelines.
- Strengthened attorney-client relationships through timely follow-ups on inquiries and concerns.
- Improved accuracy in document management through meticulous proofreading and editing of legal documents.
- Ensured compliance with court deadlines by maintaining an organized calendar system for attorneys and staff.
- Contributed to successful settlements by assisting in the drafting of settlement agreements under attorney supervision.
- Conferred with clients and other involved parties to gather and track case information.
- Handled office scheduling and made notes for deadlines, motions, and other important dates.
- Managed accounts and client records of clients, observing confidentiality, and extreme discretion.
- Responded to client inquiries, providing accurate legal advice and offering assistance.
- Communicated pertinent information to clients via phone, email, and mail.
- Managed high-volume workload while maintaining strict attention to detail on every task such as drafting pleadings or summarizing depositions accurately.
- Reduced errors in court filings by meticulously proofreading documents for accuracy before submission.
- Contributed to positive work environment by offering comprehensive support to attorneys and staff, including document management and meeting coordination.
Administrative Assistant
Alta Resources
06.2018 - 04.2022
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Coordinated office supply inventory management, proactively ordering necessary items before depletion to avoid workflow disruptions.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Assisted with human resources tasks such as updating employee files or submitting time-off requests per company policy guidelines.
- Assisted in onboarding new employees, providing training materials, and coordinating orientation schedules to ensure a smooth integration into the team.
- Optimized calendar management for executives by scheduling appointments strategically while considering priorities and minimizing conflicts.
- Collaborated on special projects as assigned by leadership, contributing research findings or coordinating event logistics as needed for success.
- Streamlined invoice processing procedures to ensure timely payment of vendors while minimizing errors in financial records.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Improved staff morale by organizing recognition programs, acknowledging outstanding contributions and fostering positive work culture.
- Supported recruitment processes, scheduling interviews and communicating with applicants to improve hiring timelines.
- Facilitated cross-departmental communication, organizing meetings to discuss project progress and align objectives.
- Contributed to policy updates, researching regulations to ensure company compliance.
- Assisted coworkers and staff members with special tasks on daily basis.
- Completed forms, reports, logs, and records to quickly handle all documentation for human resources.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
Receptionist
Winn Law Group, APC
08.2014 - 05.2018
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Confirmed appointments, communicated with clients, and updated client records.
- Answered phone promptly and directed incoming calls to correct offices.
- Kept reception area clean and neat to give visitors positive first impression.
- Resolved customer problems and complaints.
- Handled cash transactions and maintained sales and payments records accurately.
- Streamlined front desk operations for increased efficiency by effectively managing phone calls, emails, and walk-in clients.
- Supported office efficiency by performing clerical tasks such as data entry, photocopying, scanning, and faxing documents.
- Corresponded with clients through email, telephone, or postal mail.
- Demonstrated strong multitasking abilities while managing numerous tasks simultaneously under tight deadlines.
- Handled sensitive information with discretion while maintaining strict confidentiality standards.
- Managed multiple tasks and met time-sensitive deadlines.
- Maintained confidentiality of information regarding clients and company.
- Provided administrative support to staff members by handling correspondence, filing documents, and managing office supplies inventory.
- Assisted with onboarding new clients and securing paperwork completion.
- Enhanced accuracy of record-keeping with diligent maintenance of logs and records.
- Improved data privacy compliance with meticulous management of sensitive information.
- Supported HR activities by assisting with recruitment process, including scheduling interviews and organizing candidate information.
- Supported company correspondence by drafting and distributing memos and emails.
- Maintained visitor log for entering and leaving facility for security purposes.
- Optimized resource allocation by managing inventory of office supplies and reordering as necessary.
- Assisted with planning office events and meetings for smooth execution.
- Streamlined invoice processing to ensure timely payments and financial operations.
Education
Associate of Arts - Paralegal Studies
Fullerton College
Fullerton, CA10-2026
Skills
- Fast Learner
- Scheduling/Planning
- Microsoft Office
- File Organization
- Calendar Management
- Legal Document Preparation
- Administrative Support
Timeline
Legal Assistant
Law Office of Aaron Charles Gregg
10.2023 - Current
Paralegal Assistant
Law Offices of Liddle and Liddle
04.2022 - 10.2023
Administrative Assistant
Alta Resources
06.2018 - 04.2022
Receptionist
Winn Law Group, APC
08.2014 - 05.2018
Associate of Arts - Paralegal Studies
Fullerton College
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