Arlene Herrera-Stutts

Senior Legal Secretary

Colorado Mental Health Institute at Pueblo

04.1993 - 10.2022

Streamlined legal documentation processes by implementing efficient filing and archiving systems.
Conducted regular audits of case files to ensure compliance with statutory and regulatory requirements, mitigating potential risks to the organization.
Safeguarded sensitive information by establishing strong security protocols for physical and electronic files.
Collaborated with professional staff on time-sensitive projects, meeting strict court deadlines under pressure.
Facilitated internal communication between departments by organizing regular meetings and distributing pertinent information to stakeholders.
Improved client relations with timely communication of case updates, maintaining a high level of professionalism and confidentiality.
Oversaw the recruitment process of new staff members including screening resumes, scheduling interviews, reference checks which led to hiring highly qualified candidates.
Reduced errors in legal documents with thorough proofreading and editing tasks, ensuring accuracy and compliance.
Screened telephone calls and forwarded to appropriate departments.
Prepared legal correspondence and wrote professional letters for the department.
Received and placed telephone calls to internal and external customers.
Transcribed legal documents and phone conversations.
Created, indexed, and maintained confidential client binders.
Developed and maintained positive relationships with clients and colleagues.
Prioritized and handled multiple assignments and maintained firm commitment to deadlines.
Produced and filed various legal documents and electronically preserved updated case record system.
Worked with outside vendors to coordinate purchasing of supplies and maintenance of office complex.