Arlene Shelton
Turlock,CA
Summary
A highly accurate problem solver with excellent people skills, adept at presenting information to supervisors and teams. Results-oriented and solution-focused, with a proven ability to provide prompt analysis and decision-making to resolve issues. Driven to achieve and exceed goals, with over 20 years of experience in accounting, administrative support, and customer service.
Overview
23
23
years of professional experience
Work History
Export Documentation Specialist
Hilmar Cheese Co.
Hilmar, CA
01.2023 - Current
- Prepare and process export documentation in compliance with international regulations and customer requirements.
- Coordinate booking details with carriers, freight forwarders, and external partners to ensure timely shipments.
- Review and verify documents such as certificates, invoices, and bills of lading for accuracy and completeness.
- Process and manage Letters of Credit (LC) for international shipments.
- Coordinated with banks and customers to ensure accuracy of LC documentation, facilitating smooth international transactions.
- Manage discrepancies by investigating [Number] issues and implementing timely resolutions.
- Engaged with international customers to address inquiries, provide updates, and enhance overall satisfaction with export processes.
- Collaborate with internal teams (AR, logistics, and operations) to support smooth export processes.
Export Documentation Specialist
RPAC LLC
Turlock, CA
01.2024 - 01.2025
- Submit export documentation and shipping letters of intent in the Automated Export System.
- Prepared, assembled, audited export documentation.
- Developed automated reports, enhancing accuracy and efficiency by transitioning from manual data entry to query-based systems.
- Implemented proforma invoice system, eliminating manual processes previously done through Excel.
- Maintained current knowledge of customer, customs, and country regulations for accurate documentation. with customer, customs, and country requirements.
- Reconciled commercial invoices, ensuring data integrity and accuracy.
- Developed and administered sales contracts to facilitate transactions and protect company interests. sales contracts.
- Compiled export documentation packets per customer and country-specific requirements, ensuring compliance with export laws and regulations.
Analyst I
Gallo
Modesto, CA
01.2016 - 01.2024
- Managed documentation for 612 licenses, permits, registrations, and bonds.
- Conducted technical support tasks, including information gathering, reporting, tracking, and research to resolve issues efficiently.
- Identified and resolved non-compliant orders through root cause analysis.
- Oversaw account management for Direct-to-Consumer E-Commerce and Tasting Rooms, ensuring timely submission of registration documents to state agencies.
- Conducted various technical support tasks, including information gathering, reporting, tracking, and research.
- Managed documentation for over 612 licenses, permits, registrations, and bonds.
- Managed the monthly reconciliation process for Purchasing Card expenses.
Tax Accounting Technician
Gallo
Modesto, CA
01.2014 - 01.2016
- Prepare sales, use, and excise tax returns across local, state, and federal levels, ensuring accuracy and compliance with relevant tax laws.
- Ensured timely and secure payment and mailing of tax returns, adhering to strict deadlines to prevent penalties.
- Conducted reconciliations of general ledger tax accounts, identified discrepancies, and implemented corrective measures to uphold financial integrity.
- Process online payments for tax returns efficiently, utilizing advanced digital platforms for accurate and prompt transactions.
- Supported fixed asset management process, enhancing accuracy and reliability of financial reporting.
Accounting Technician
G3 Enterprises
Modesto, CA
01.2004 - 01.2014
- Conducted advanced accounting tasks, including creating journal entries, conducting account analysis, and reconciling balance sheets.
- Oversaw and validated transactions related to accounts receivable and payable.
- Managed allocation of employee benefits (medical, dental, vision, union dues) and corresponding accruals to ensure accurate financial reporting.
- Developed daily and weekly cash flow reports to support accounting management's financial oversight.
- Developed Showcase Queries to enhance account reconciliations, minimizing manual research efforts.
- Formulated comprehensive accounts payable procedures to standardize and improve financial processes.
- Pioneered the adoption of automatic monthly recurring vouchers and invoicing systems to streamline operations.
- Established and managed a comprehensive accounts payable vendor file system, ensuring organized and accessible records.
- Oversaw the weekly check disbursement process and accurately recorded all manual checks.
- Handled miscellaneous billing operations, including adjustments and the issuance of credit memos.
- Performed thorough reviews to identify discrepancies and verify financial data integrity. of invoices and check requests, weekly check disbursements.
- Resolved vendor statement reconciliations and addressed payment complaints or discrepancies effectively.
- Administered the disbursement and documentation of petty cash.
- Managed the allocation of employee benefits (medical, dental, vision, union dues) and the corresponding accruals.
- Conducted thorough reviews of expense reports to ensure accuracy and compliance with financial reporting standards.
- Developed Showcase Queries to enhance account reconciliations and reduce the need for manual research.
- Spearheaded the shift of Transportation adjustments from the accounting department to Logistics, including the creation of training materials and standard operating procedures.
- Contributed as a key member of Project Arrow, focusing on process mapping across all invoice streams for every division.
- Established and managed comprehensive accounts payable vendor file system, ensuring organized and accessible records for efficient financial operations.
- Ensured accuracy of freight records by reconciling shipments and bill of ladings at regional distribution center.
- Prepared monthly sales tax prepayments, quarterly sales and use tax returns, including VAT reporting tasks.
Education
Associate's degree - Accounting
Modesto Junior College
Modesto, CASkills
- Regulatory compliance
- Export documentation
- SAP expertise
- JD Edwards expertise
- WMS
- TTB compliance
- Ship Compliant
- Wine Manager
- Live Link
- Excel
- Access
- Microsoft Word
- PowerPoint
- Outlook
- Analytical Skills
- Adaptability
- Responsibility
- Customer support
Timeline
Export Documentation Specialist
RPAC LLC
01.2024 - 01.2025
Export Documentation Specialist
Hilmar Cheese Co.
01.2023 - Current
Analyst I
Gallo
01.2016 - 01.2024
Tax Accounting Technician
Gallo
01.2014 - 01.2016
Accounting Technician
G3 Enterprises
01.2004 - 01.2014
Associate's degree - Accounting
Modesto Junior College