Armando Perez Jr.
Elsa,TX
Summary
Highly motivated accomplished, friendly, enthusiastic and results-driven professional with extensive experience in business operations management. Skilled in strategic planning, process improvement, and team leadership. Committed to driving growth and enhancing operational efficiency. Motivated leader with strong organizational and prioritization abilities. Able to establish friendly, professional relationships; learn new tasks quickly and proficient with an energetic and growing desire to learn.
Overview
23
23
years of professional experience
Work History
Assistant Director of Business Operations
Lower Rio Grande Valley Development Council
11.2020 - Current
- Coordinated with departments and assisted with preparing the scope of work, specifications, and conditions for new and current contracts, prepared contracts, and awarded new contracts.
- Conducted and executed all formal bidding and similar competitive solicitation processes, including the drafting of all solicitations, conducting of all meetings, and manage entire bidding process.
- Provided direction, guidance, and assistance in programmatic area(s) of the LRGVDC.
- Managed staff of procurement and operations professionals.
- Represented and promoted the LRGVDC when in attendance at meetings or work-related events.
- Reviewed guidelines, procedures, rules, and regulations; and monitored compliance on all items or services procured.
- Participated with project teams supporting the implementation of all LRGVDC programs and initiatives.
- Reviewed and monitored procurement processes, policies, and procedures and propose changes or updates as needed.
- Supported all LRGVDC programs from an operational and procurement perspective, which included contractual development, review, and management.
- Managed, negotiated, and canceled contracts while maintaining strong, ethical relationships with vendors.
- Oversaw and supported the proper maintenance, day-to-day operations, relevant construction and project management associated with facilities, equipment, grounds, security, etc.
- Provided support to the LRGVDC management team and organizational leaders.
- Planned, assigned, evaluated, and supervised the work of others.
Purchaser II
Lower Rio Grande Valley Development Council
04.2020 - 11.2020
- Employed expert inventory management and oversight skills to formulate business metrics and meet corporate goals.
- Implemented a centralized purchasing system, increasing efficiency and reducing redundancies.
- Established relationships with vendors to secure competitive pricing and discounts.
- Cultivated relationships with wholesalers and distributors to increase inventory availability.
- Created requisitions and ordered merchandise, supplies, and equipment using guidelines, rules, policies and laws.
- Prepared, reviews, and tracks purchase orders.
- Prepared and reviewed bids and orders to verify accuracy, terminology, and specifications.
- Prepared and distributed bid invitations to vendors.
Reviewed and tabulated bids and orders to determine lowest and best bids or bids that provide best value. - Audited invoices and checks for accuracy, receipt of material, and compliance with purchase orders.
Tracked the status of requisitions and purchase orders. - Processed receipts of purchases.
Maintained and reviewed various purchasing and procurement reports and records and maintains files. - Assisted with emergency purchases.
- Assisted with tracking and receiving of new inventory as well as disposal of assets.
- Assisted with determining operational minimum and maximum inventory levels.
- Assisted in monitoring legal and regulatory requirements pertaining to purchasing and procurement.
- Performed related work as assigned.
Administrative Assistant III
LRGVDC-Valley Metro
03.2019 - 04.2020
- Developed and updated spreadsheets and databases to track, analyze, and report on employee time and payroll data.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Prepared periodic analyses of fund balances and expenditures, and prepares technical reports on payroll, estimates, cost data, and budget items.
- Provided support and collaborates in the planning, development, implementation, analysis, and documentation of transit agency asset and payroll management.
- Prepared ad hoc reports and presentations.
- Assisted with statistical database on transit activities.
- Checked and audited timekeeping records for compliance with established standards.
- Prepared and disseminated information concerning agency programs and procedures.
- Prepared, edited, and distributed correspondence, reports, studies, forms, and documents.
- Maintained filing, record-keeping, and records management systems.
- Performed general office duties such as ordering supplies, performing basic bookkeeping work, and assisting with general human resources work.
- Responded to inquiries and interprets rules, regulations, policies, and procedures.
- Coordinated meetings, and conferences.
- Participated in the planning and execution of an agency program.
- Compiled and entered data for charts, graphs, databases, summaries, or reports.
- Assisted in the development of administrative or technical assistance policies and procedures.
- Provided assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
- Researched, compose, design, or edit agency publications such as brochures, forms, and manuals.
- Developed training materials.
Managed and maintain schedules and travel arrangements for managers, and directors. - Assisted with training others.
Records Facility Manager
Hidalgo County Clerks Office
02.2007 - 08.2018
- Assist in design, implementation, and maintenance of the records management program in accordance with TSLAC (Texas State Library & Archives Commission) standards
- Managed 2 facilities that consisted of over 9,000 letter size boxes and over 8,000 books ranging in many different sizes with a department budget between $1 to $2 million, 3 vehicles, 8 employees, 2 industrial size shredders and a compactor
- Attend training relative to records management, as determined or recommended
- Instrumentally involved in the Records Management budget process, in order to have appropriate funds available to maintain the day to day operation of the Records Management Facilities
- Operate data capture technology to import digitized documents into document management system
- Assist in the development of document or content classification taxonomies to facilitate information capture, search, and retrieval
- Implement scanning or other automated data entry procedures, using imaging devices and document imaging software
- Develop, document, or maintain standards, best practices, or system usage procedures
- Search electronic sources, such as databases or repositories, or manual sources for information
- Lead, manage and supervise employees within the Records Facility to develop, document, or maintain standards, best practices, or system usage procedures
- Establish a recycling program for the department and department head offices of the county, to include all remote sites
- Provides records management advice and assistance to all the county departments as necessary
- Develop, document, or maintain standards, best practices, or system usage procedures
- Store items in an orderly and accessible manner in the warehouses, supply rooms, or other areas
- Use computers for various applications, such as database management or word processing
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
- Operate electronic mail systems and coordinate the flow of information, internally or with other organizations
- Conduct searches to find needed information, using such sources as the Internet
- Establish work procedures or schedules and keep track of the daily work of clerical staff
- Manage projects or contribute to team work.
Internal Auditor
Hidalgo County Clerks Office
11.2005 - 01.2007
- Prepare detailed reports on audit findings
- Operate computers programmed with accounting software to record, store, and analyze information
- Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes
- Prepare bank deposits by compiling data from cashiers, verifying and balancing receipts, and sending cash, checks, or other forms of payment to banks
- Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers
- Debit, credit, and total accounts on computer spreadsheets and databases, using specialized accounting software
- Operate 10-key calculators, typewriters, and copy machines to perform calculations and produce documents
- Receive, record, and bank cash, checks, and vouchers
- Calculate, prepare, and issue bills, invoices, account statements, and other financial statements according to established procedures
- Comply with federal, state, and company policies, procedures, and regulations
- Reconcile or note and report discrepancies found in records
- Compare computer printouts to manually maintained journals to determine if they match
- Reconcile records of bank transactions
- Prepare purchase orders and expense reports
- Perform general office duties such as filing, answering telephones, and handling routine correspondence
- Compile budget data and documents, based on estimated revenues and expenses and previous budgets
- Maintain inventory records.
Deputy Clerk
Hidalgo County Clerks Office
12.2000 - 10.2005
- Receives and examines documents for accuracy, completeness and conformity to requirements; returns unacceptable documents; affixes seals and stamps to endorse, certify and file documents
- Receives, reviews, processes, certifies and prepares required documents and records
- Performs a variety of office work; prepares letters, correspondence, forms, and other documents; maintains copies of documents; operates computers, maintains and updates files and databases; generates computer reports; performs word processing; operates office equipment; maintains and retrieves archived records
- Answers inquiries and explains filing processes; explains fees and fines; assists individuals in locating material and information
- Prepares documents in conformance with policies and procedures and in accordance with established codes
- Is willing and able to accept cross training and work assignments within the department
- Assists and cooperates with the initial and cross-training of other clerks
- Perform administrative tasks, such as answering telephone calls, filing court documents, or maintaining office supplies or equipment
- Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
- Answer telephones, direct calls, and take messages
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer
- Collect, count, and disburse money, do basic bookkeeping, and complete banking transactions
- Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
- Compile, copy, sort, and file records of office activities, business transactions, and other activities
- Compute, record, and proofread data and other information, such as records or reports
- Review files, records, and other documents to obtain information to respond to requests
- Deliver messages and run errands
- Inventory and order materials, supplies, and services
- Troubleshoot problems involving office equipment, such as computer hardware and software
- Count, weight, measure, or organize materials.
Education
BBA -
University of Texas Pan American
Edinburg, TX12.2003
High School Diploma -
Edcouch-Elsa High School
Edcouch, TX05.1998
Skills
- Administration and Management skills
- Ability to supervise and communicate effectively with staff
- Ability to prepare and maintain detailed records, files, and reports
- Knowledgeable in computers, electronics and various software's (ie Adobe Acrobat, MS Office, QuickBooks, Odyssey Software)
- Flexibility to be cross trained in various departments
- Knowledgeable with installation of shelving material
- Knowledgeable in designing
- Ability to organize and multitask
- Ability to communicate and get along with employees and public
- Administration and Reporting
- Professional and Courteous
- Critical Thinking
- Dependable and Responsible
- Problem-Solving
- Computer Skills
- Customer Service
Languages
English
Full Professional
Spanish
Professional Working
Timeline
Assistant Director of Business Operations
Lower Rio Grande Valley Development Council
11.2020 - Current
Purchaser II
Lower Rio Grande Valley Development Council
04.2020 - 11.2020
Administrative Assistant III
LRGVDC-Valley Metro
03.2019 - 04.2020
Records Facility Manager
Hidalgo County Clerks Office
02.2007 - 08.2018
Internal Auditor
Hidalgo County Clerks Office
11.2005 - 01.2007
Deputy Clerk
Hidalgo County Clerks Office
12.2000 - 10.2005
BBA -
University of Texas Pan American
High School Diploma -
Edcouch-Elsa High School
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