AROH ALUGUBELLY
Senior Executive Administrative Assistant
Summary
Professional Senior Executive Administrative Assistant with 5+ years of experience supporting leadership in finance, Healthcare, and insurance sectors. Skilled in managing complex calendars, coordinating travel, handling confidential information, and improving operational workflows. Proficient in Microsoft Office, SAP, Concur, and Oracle. Strong communicator and collaborator, committed to delivering efficient and professional executive support in fast-paced environments.
Overview
5
5
years of professional experience
Work History
Senior Executive Administrative Assistant
Wells Fargo
Irving, TX
02.2022 - 04.2025
- Provided comprehensive administrative and operational support to a senior manager, helping to coordinate day-to-day activities and ensure smooth execution of team projects and community initiatives.
- Assisted in planning and organizing internal and external events, including community outreach, sponsorships, and volunteer programs, while tracking activities using SAP tools and internal systems.
- Reviewed basic legal documents and sponsorship agreements, ensuring they followed company guidelines and helped reduce the time spent on reviews.
- Maintained and organized key documents and files across cloud platforms like SharePoint, SAP, and Microsoft Teams, making information easier to find and manage for the team.
- Supported regular quality checks on workflows and participated in simple risk review tasks, helping identify areas for better efficiency.
- Created clear and timely reports in Excel and Microsoft Teams to assist leadership in tracking progress and making informed decisions.
- Acted as a point of contact between management, legal, and business teams, ensuring good communication and strong working relationships.
- Managed daily tasks and duties included scheduling, document tracking, contract coordination, and report creation, among other things.
- Assisted in recruitment efforts by screening resumes, scheduling interviews, conducting reference checks, leading to quality hires.
- Supported onboarding and offboarding processes by coordinating access requests, preparing welcome materials, and ensuring compliance with internal procedures using SAP and cloud-based workflows.
- Established strong business relationships with internal and external stakeholders to support company objectives.
- Assisted with budget tracking and expense reporting by maintaining records in SAP, verifying receipts, and helping managers stay within project limits.
- Improved operational efficiency by developing comprehensive reports and presentations for executive decision making.
- Coordinated complex domestic and international travel itineraries, ensuring a smooth experience for executives.
Executive Administrative Assistant(Pharma)
Merck Pharmaceutical
Irving, TX
05.2021 - 02.2022
- Represented the Office of the Global Head as an administrator, handling confidential correspondence, giving first priority to executive questions, and maintaining the utmost secrecy and professionalism.
- Directed end-to-end calendar operations, coordinating high-level meetings, strategy sessions, and international engagements with senior stakeholders across Commercial, Regulatory, and R&D divisions.
- Executed complex domestic and international travel planning, ensuring seamless logistics for executive travel to key global sites, industry conferences, and regulatory bodies while adhering to corporate travel compliance.
- Managed and maintained key departmental documents, including organizational charts and executive biographies, ensuring accuracy, timely updates, and alignment with corporate governance and audit requirements.
- Collaborated with stakeholders to develop actionable strategies that aligned with the goals and objectives.
- Assessed and analyzed departmental budgets to find ways to minimize expenses and optimize profits.
- Processed and reconciled expense reports, invoices, and purchase orders with a focus on accuracy, compliance, and efficiency using enterprise tools such as SAP Concur and Oracle.
- Anticipated and resolved scheduling conflicts and logistical challenges during high-pressure cycles, including FDA submission deadlines, product launches, and earnings call preparation.
- Collaborated with a global network of executive assistants to provide integrated coverage, knowledge sharing, and consistent support across business units and international offices.
- Achieved company growth by implementing strategic marketing plans and business development initiatives.
- Identified and implemented improvements in administrative workflows by embracing digital tools and process enhancements to support evolving strategic and operational goals.
Executive Assistant
Huntington National Bank
Columbus, OH
08.2020 - 04.2021
- Provided direct administrative support to the Credit Department Manager, managing a complex calendar with multiple internal and client meetings, ensuring alignment with business priorities and deadlines.
- Acted as the primary point of contact for incoming calls and communications, screening and prioritizing requests with discretion and professionalism.
- Coordinated detailed domestic and international travel arrangements for the manager, including flights, accommodations, ground transportation, and itinerary management.
- Organized logistics for meetings and events involving internal teams and external clients, handling venue bookings, catering, and transportation to ensure smooth execution.
- Processed invoices and travel & expense reports for the manager and team, ensuring compliance with banking policies and timely reimbursement.
- Assisted with onboarding and offboarding tasks, coordinating equipment setup and system access requests for new hires and departing staff within the manager’s team.
- Drafted and edited high-quality emails, correspondence, and presentations on behalf of the manager, maintaining clarity and confidentiality.
- Maintained and updated department documents, such as organizational charts, to ensure accuracy and audit-readiness.
- Managed routine administrative tasks independently, proactively identifying potential scheduling conflicts or operational delays and communicating solutions to the manager.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Supported the preparation and formatting of spreadsheets, presentations, and printed materials for client meetings and internal reviews.
- Leveraged strong proficiency in Microsoft Office applications and internal banking systems to efficiently support daily administrative functions in a regulated environment.
Administrative Intern
Nationwide
Columbus, OH
01.2020 - 06.2020
- Supported operational teams in projects focused on claims processing, policy administration, and customer service efficiency.
- Assisted in collecting and analyzing data related to underwriting, claims, and policyholder activities to identify trends and support decision-making.
- Participated in team meetings to learn about performance metrics, regulatory compliance, and strategic business initiatives.
- Helped prepare and format reports and presentations on key indicators such as claims volume, expense tracking, and customer retention.
- Collaborated with various departments to gather information and support process improvement efforts.
- Managed assigned tasks and projects under supervision, ensuring timely and accurate completion.
- Developed professional communication skills by interacting with colleagues from underwriting, claims, and customer service teams.
- Assisted in creating data visualizations and summaries to communicate findings clearly to management.
- Gained practical exposure to insurance operations, regulatory requirements, and business workflows in a corporate environment.
Education
Bachelor of Science - BSBA
Ohio State University
Columbus,OHTimeline
Senior Executive Administrative Assistant
Wells Fargo
02.2022 - 04.2025
Executive Administrative Assistant(Pharma)
Merck Pharmaceutical
05.2021 - 02.2022
Executive Assistant
Huntington National Bank
08.2020 - 04.2021
Administrative Intern
Nationwide
01.2020 - 06.2020
Bachelor of Science - BSBA
Ohio State University
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