Summary
Overview
Work History
Education
Skills
Work Availability
Work Preference
Timeline
Hi, I’m

Aroona Ahmereen

Administrative Assistant
Queens,NY

Summary

Summary of Qualifications

  • Over four years of experience as an Administrative Assistant, supporting senior executives and managing office operations.
  • Expertise in scheduling, data entry, event coordination, and client relationship management.
  • Proficient in Microsoft Office Suite, Salesforce, and various project management tools.
  • Strong organizational and time management abilities, with a proven track record of multitasking in fast-paced environments.
  • Effective communicator, committed to maintaining confidentiality and professionalism in all interactions.
  • Technologically adept with a focus on enhancing operational efficiency and improving client satisfaction.

Overview

7
years of professional experience

Work History

Physician Affiliate Group of New York

Administrative Assistant
09.2024 - Current

Job overview

  • Provided administrative support to senior and executive management, including answering phones, scheduling conference calls, luncheons, and managing an active calendar of appointments.
  • Coordinated and executed a wide range of administrative tasks for C-level executives such as the CFO and CHRO, including preparing confidential correspondence, managing detailed travel plans, and compiling documents for committee meetings.
  • Maintained detailed calendars, prioritized meeting requests, and arranged logistics for meetings and travel.
  • Interacted with clients, coworkers, and the public in a professional and effective manner to ensure smooth communication.
  • Organized day-to-day administrative activities and ensured office functions were managed efficiently.
  • Prepared and distributed memos, letters, reports, meeting minutes, and other documents as required.
  • Monitored and ensured the full functionality of office equipment and maintained inventory of office supplies.
  • Assisted with special projects and addressed the needs of various administrative divisions as required.
  • Provided reception desk coverage as needed and performed additional duties as assigned.
  • Supported the team in overseeing workflows, fostering a collaborative environment, and ensuring efficient operations.

Commonpoint

Administrative Assistant
12.2022 - 09.2024

Job overview

  • Delivered comprehensive administrative support to the Vice President and management team, including scheduling meetings, preparing agendas, recording minutes, and maintaining accurate records.
  • Developed impactful presentations utilizing Microsoft PowerPoint, Word, Excel, and Outlook to support strategic initiatives.
  • Oversaw office documentation and communication processes, ensuring accuracy and organization through SharePoint.
  • Designed and edited visual content for internal and external communications using Adobe Photoshop, InDesign, and Premiere Pro.
  • Accurately compiled and managed data across various databases, ensuring completeness and reliability.
  • Planned and facilitated office events, workshops, and webinars using Zoom to promote collaboration and knowledge sharing.
  • Maintained calendars and schedules using Google Calendar, optimizing appointment setting and time management for the leadership team.
  • Analyzed performance data and feedback to identify trends and implemented strategies to enhance office operations and employee satisfaction.
  • Proactively identified opportunities to improve office efficiency and streamline administrative processes.
  • Communicated updates on office policies, procedures, and resources to ensure team productivity and adherence to best practices.

I&D Concierges

Administrative Assistant
03.2022 - 12.2022

Job overview

  • Prepared and enhanced presentations using Microsoft Office Suite applications, including Word, Excel, and PowerPoint, to support management and project initiatives.
  • Generated detailed project progress reports using tools like MS Excel and Access, ensuring accurate tracking and analysis.
  • Maintained and organized confidential files, demonstrating strong attention to detail and adherence to privacy standards.
  • Managed phone inquiries, directing calls to appropriate personnel and responding to customer requests promptly and professionally.
  • Provided comprehensive administrative support to management, including scheduling meetings, preparing agendas, recording minutes, and maintaining accurate records.
  • Maintained a detailed and up-to-date database of client contact information with precision and accuracy.
  • Acted as the primary point of contact for resolving operational and administrative inquiries, fostering seamless communication.
  • Coordinated and maintained management calendars, scheduling appointments and optimizing time management.
  • Processed incoming mail and ensured timely distribution to relevant departments or individuals.
  • Established and nurtured professional relationships with internal teams and external stakeholders, promoting collaboration and efficiency.
  • Supported executive decision-making by delivering timely and accurate administrative assistance and insights.

CPSD - Center for Peace, Security and Development Studies

Communications and Research Analyst
09.2017 - 03.2021

Job overview

  • Documented research processes and results through written reports and visualizations for stakeholders' review.
  • Executed projects demonstrating good understanding of research analysis techniques and applications.
  • Edited and proofread assessment-related research documents and reports prior to distribution.
  • Built relationships with customers via phone calls or online surveys to gain better understanding of needs.
  • Researched and recommended new programs for maintenance of research information.
  • Developed surveys, questionnaires and focus groups to collect data for further analysis.
  • Conducted and executed web searches for pertinent data and information related to research and trend analysis.
  • Designed and edited research-related documents and presentations using Adobe Acrobat and InDesign.
  • Performed qualitative research using text-mining techniques to uncover hidden patterns in unstructured data.

Education

CUNY- Bernard M Baruch College
New York, NY

Master of Arts from Corporate Communication
12.2024

University Overview

Focused on relevant courses such as strategic communication, organizational communication, and employee communication.

  • Capstone Project: Immersive Onboarding: Revolutionizing Employee Integration through Virtual Reality Training,
  • Developed a comprehensive Virtual Reality Onboarding campaign for the Physician Affiliate Group of New York, focusing on streamlining the onboarding process for Affiliate Operations Coordinators. The project included designing immersive training modules, enhancing operational efficiency, and improving new hire engagement.

National University of Sciences And Technology
Pakistan

Bachelor of Science from Mass Communication
06-2019

University Overview

Skills

  • Office Tools: Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite, Adobe Acrobat
  • CRM Systems: Salesforce
  • Project Management Tools: Asana, Trello, Mondaycom
  • Communication Tools: Email management, scheduling software, virtual meeting platforms (Zoom, MS Teams)
  • Document Management: Document editing, formatting, and management systems
  • Basic Design Tools: Canva, Adobe Photoshop
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference

Work Type

Full Time

Work Location

RemoteOn-SiteHybrid

Important To Me

Work-life balanceCompany CultureCareer advancementPersonal development programs

Timeline

Administrative Assistant
Physician Affiliate Group of New York
09.2024 - Current
Administrative Assistant
Commonpoint
12.2022 - 09.2024
Administrative Assistant
I&D Concierges
03.2022 - 12.2022
Communications and Research Analyst
CPSD - Center for Peace, Security and Development Studies
09.2017 - 03.2021
CUNY- Bernard M Baruch College
Master of Arts from Corporate Communication
National University of Sciences And Technology
Bachelor of Science from Mass Communication

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Aroona AhmereenAdministrative Assistant