Artasia Chambliss
Aurora,IL
Summary
Experienced Organizational and Business Manager with a proven track record of over a decade in enhancing operational efficiency and driving continuous improvement. Skilled in strategic planning, resource management, and problem-solving. Utilizes advanced data analysis and financial oversight to optimize resource allocation and boost performance. Committed to fostering a collaborative environment, leveraging strong organizational and communication abilities to support professional development and drive innovation.
Overview
7
7
years of professional experience
Work History
Division Administrator and Manager
Fermilab National Accelerator Laboratory
12.2022 - 11.2024
- Guides management on procedures, enhancing efficiency and compliance
- Monitors expenditures, ensuring budget adherence and cost control
- Coordinates employee training, fostering skill development and growth
- Managed all travel arrangements for the entire division, including itinerary planning, providing flight details, coordinating ground transportation, recommending accommodations, and offering comprehensive trip information sourced from the travel office.
- Organizes special projects, contributing to operational improvements
- Led procedural improvements and mentored staff on best practices, enhancing operational efficiency and fostering a culture of continuous improvement
- Coordinated cross-functional projects, including employee training and events, promoting teamwork and professional development across the division
- Managed budget preparation and expense monitoring, utilizing data-driven insights to optimize resource allocation and financial performance
- Spearheaded the development of division's web content, improving information accessibility and streamlining communication channels
- Streamlined HR processes as division liaison, ensuring timely employee actions and maintaining confidential personnel data with precision
- Pioneered web content development initiatives, revolutionizing information accessibility and streamlining communication channels across the division
- Managed data systems, ensuring accurate reporting and resolving discrepancies efficiently
- Coordinated travel and events, enhancing collaboration with stakeholders and improving logistics
- Utilized financial systems to support budgeting and procurement, optimizing resource allocation
- Maintained organizational charts, aiding in strategic planning and workforce management
- Recorded and analyzed meeting data, providing insights for decision-making and operational improvements
- Streamlined complex financial processes using Expenditure and Financial Reporting systems, enhancing data accuracy and operational efficiency
- Orchestrated high-profile events and meetings, ensuring seamless coordination and fostering productive collaborations across diverse stakeholders
- Meticulously maintained organization charts and reconciled discrepancies, employing non-routine procedures to ensure data integrity
- Influenced development and implementation of short- and long-term strategic plans for division.
- Hired strong talent with appropriate competencies and skill mix.
- Set aggressive targets for employees to drive company success and strengthen motivation.
- Streamlined and monitored quality programs to alleviate overdue compliance activities.
- Completed weekly payroll audit for 120 employees.
Administrative Support III
Fermilab National Accelerator Laboratory
03.2021 - 12.2022
- Scheduled meetings booked meeting rooms and prepared meeting agendas.
- Maintained and optimized manager's calendar and scheduled appointments and meetings and addressed conflicts with adequate time for preparation, follow-up and planning.
- Worked on behalf of senior leaders to complete project requirements according to schedules and within budgetary limitations.
- Maintained supplies inventory by checking stock to determine inventory level and ordering new supplies when inventory run low .
- Trained and supervised more than 50 employees on office policies and procedures.
- Followed detailed directions from management to complete daily paperwork and computer data entry.
- Drafted common document templates to reduce time spent creating documents from scratch.
Administrative Support II
Fermilab National Accelerator Laboratory
06.2020 - 03.2021
- Proven ability to develop and implement creative solutions to complex problems.
- Assisted with day-to-day operations, working efficiently and productively with all team members.
- Demonstrated a high level of initiative and creativity while tackling difficult tasks.
- Participated in team projects, demonstrating an ability to work collaboratively and effectively.
- Demonstrated leadership skills in managing projects from concept to completion.
- Learned and adapted quickly to new technology and software applications.
- Gained extensive knowledge in data entry, analysis and reporting.
Division Analytics Assistant
DuPage County Health Department
07.2018 - 06.2020
- Assists the department director and 5 deputy directors with maintaining files and budget documentation
- Exercised professional judgement in the collation and redaction of files
- Maintains logs and files related to budget and accounts payable
- Oversees and orders inventory of office supplies, equipment and services
- Prepares charts, graphs and tables for presentations meeting deadlines
- Composes and types general correspondence, spreadsheets and reports
- Sort, code and enter accounts payable data for employees
- Prepares and keeps track of employee files
- Collects, confirms and processes forms for Human Resource processing
- Analyzes discrepancies on budget and invoices
- Maintains professional relationship with more than 10 vendors
- Prepares documentation for check processing
- Planned and coordinated logistics and materials for board meetings, committee meetings, and staff events.
Environmental Health Technician
DuPage County Health Department
01.2018 - 08.2018
- Compiles and collects documents for the department
- Analyzes databases for accuracy of information
- Maintains required documentation, records, and files
- Coordinates testing schedules with the laboratory
- Prepares reports using MS Word and Excel
- Updates information using excel spreadsheet departmental use
- Collects labels and transports more than 50 samples to the laboratory weekly
- Enters lab results into statewide database
- Works closely with quality assurance to ensure accuracy of state databases
- Ensured compliance with safety regulations, enhancing workplace safety standards
- Managed purchase requisitions, optimizing procurement processes
- Prepared reports and correspondence, improving departmental communication
- Maintained databases, ensuring accurate and organized records
- Coordinated meetings and workshops, fostering effective team collaboration
- Facilitated on-site meetings and workshops, fostering interdepartmental collaboration and knowledge sharing in environmental health and safety practices
- Ensured strict adherence to environmental, health, and safety regulations, maintaining compliance and promoting a culture of workplace safety
- Managed professional correspondence and reports, providing crucial administrative support to enhance departmental communication and decision-making processes
Education
Bachelor of Business Management - Organizational Dev
North Park University
Aurora, IL05.2023
Associate of Applied Science -
College of DuPage
Glen Ellyn, IL05.2022
Skills
- Analytical
- Organization
- Resourceful
- Strategic planning
- Time Management
- Issues Management
- MS Word
- Presentations
- Problem-solving
- Organizational skills
- Meeting facilitation
- Business administration
- Administrative management
- Process improvement
Accomplishments
- Collaborated with team of 10 in the development of public and internal webpages for the new division.
- Achieved creating databases through effectively collaborating with other divisions.
Personal Information
Title: Division Administrator and Manager
Timeline
Division Administrator and Manager
Fermilab National Accelerator Laboratory
12.2022 - 11.2024
Administrative Support III
Fermilab National Accelerator Laboratory
03.2021 - 12.2022
Administrative Support II
Fermilab National Accelerator Laboratory
06.2020 - 03.2021
Division Analytics Assistant
DuPage County Health Department
07.2018 - 06.2020
Environmental Health Technician
DuPage County Health Department
01.2018 - 08.2018
Bachelor of Business Management - Organizational Dev
North Park University
Associate of Applied Science -
College of DuPage
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