Artemys Coleman
Tysons Corner,VA
Summary
Pragmatic Contract Specialist with extensive data analysis and contract negotiation talents. Organized professional with more than 9 years of experience preparing cost comparisons, service level agreements and non-disclosure agreements with superior eye for detail and more.
Overview
20
20
years of professional experience
1
1
Certification
Work History
Senior Contracts Administrator
IA Architects
Washington, DC
01.2020 - Current
- Support federal contracts for (FDIC, DOD, DOE, Homeland Security Frannie Mae, Freddie Mac and many more)the entire award lifecycle, including support on capture, non-disclosure agreements, teaming agreements, modifications, and close-outs
- Coordinate the contract process with Finance, Project Managers, and potentially Clients
- Prepare Contracts, etc
- Under the supervision of the Project Manager
- Deltek experience
- Possibly help file project related communications and documents electronically
- Help prepare billings if requested
- Operate independently with limited oversight
- Maintain appropriate subcontract records and other associated documents
- Work with finance/accounting to ensure adherence to broader finance and risk requirements
- Review solicitation requests to ensure company response follows terms and conditions
- Prepare subcontract documentation and agreements
- Mentor junior staff, raising the skill and consciousness of the team
- Supervision of junior staff available for candidates with prior experience
- Modify contract schedules and participate in agreement negotiations
- Drafting complex solicitations for issuance to potential subcontractors
- Managing source evaluations, negotiations and awards, modifications, etc
- Inclusion of FAR flow-downs, other Agency supplemental flow-downs and special provisions
- Maintaining current knowledge of relevant contractual practices and procedures
- Participating in special projects as required
- Review RFPs/RFIs on request for potential defects or risks to FMG, advise business development and client delivery teams on these defects or risks
- Hand off contract requirements to the Procurement team for purchasing compliance
- Possibly track contract and billing status with Client procurement
- Possibly help file project related communications and documents electronically
- Provide office administrative duties and front desk support as needed
- Monitored incoming contracts and service agreements for correct pricing and information
- Coordinated changes to agreement which might occur during contract lifetime
- Assessed risks inherent in contract changes and potential impacts, informing management in detail of concerns to avoid liabilities
- Oversaw invoicing to government entities to meet FAR regulations.
Senior Contracts Specialist
MCN Build
Washington, DC
05.2017 - 01.2020
- Remotely Administers contracts and monitors contract performance
- Prepared product proposals, contract terms and conditions and document modifications
- Acts as focal point for all contractual communications and commitments
- Facilitated successful negotiations, constructing complex financial rate structures and drafting contract language
- Tracked contracts for management and issued regular tracking reports covering current status and upcoming milestones
- Assures compliance with applicable federal regulations and internal policies and procedures
- Reviews Requests for Proposals and participates in preparing compliant proposal responses
- Remotely Negotiates proposals within business goals and documents substance of discussions, agreements, and results
- Remotely Reviews contractual documents for accuracy, performance risk, and conformance with contract terms, conditions, and other provisions including applicable federal
- Regulations and business team objectives prior to signature / acceptance
- Works as a key member of program team to ensure contract requirements are fully understood and executed
- Responds to internal and external inquiries regarding contract issues, audits, and compliance requirements
- Manages contract change process and works with Program Management, Engineering,
- Finance, and other disciplines to mitigate performance risk
- Advises and supports business team on issues / developments relative to assigned contracts
- Remotely Monitors program performance for scope changes and takes appropriate action
- Builds customer relationships and knows customer needs and issues
- Supports overall understanding of contract operations and enterprise objectives
- Monitored incoming contracts and service agreements for correct pricing and information
- Collected and analyzed information to monitor compliance outcomes and identify and address trends of non-compliant behavior
- Advocated for staff members, helping to identify and resolve conflicts
- Partnered with departmental managers to ascertain hiring needs and subsequently provide candidate recommendations
- Coordinated implementation of people-related services, policies, and programs through departmental staff
- Planned, monitored, and appraised employee work results by training managers to coach and discipline employees
- Improved office efficiency by effectively managing internal communications and correspondence
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency
- Reduced expenses by analyzing compensation policies and implementing competitive programs while ensuring adherence to legal requirements
- Coordinated changes to agreement which might occur during contract lifetime
- Reviewed quotes from contractors to obtain best pricing and service for organization
- Researched laws and regulations potentially impacting company policies and procedures
- Interpreted contact terms and coordinated solutions to resolve disputes between clients and service providers
- Monitored contracts' performance to detect non-compliance with terms and deficient returns and organize proactive resolutions
- Managed assigned contracts throughout lifecycle, identifying need for and implementing amendments, renewals, terminations, and other necessary contractual actions
- Negotiated collective bargaining agreements
- Actively listened to customers' requests, confirming full understanding before addressing concerns.
Contract Specialist
Kone Elevator
Beltsville, MD
12.2012 - 06.2016
- Negotiated optimal contract terms and conditions to lessen business risk and maximize financial objectives.
- Managed bidding process and award of purchases and delivery orders for construction contracts.
- Tracked resolution status on critical contracts and issues for program management staff.
- Analyzed parameters of joint ventures and created contract framework.
- Reviewed current contracts to identify upcoming contract expirations and coordinated with stakeholders to analyze contract renewals and re-negotiation.
- Conducted vulnerability assessments on bimonthly basis and produced countermeasures when issues arose.
- Performed in-depth market research, identified optimal acquisition strategies and prepared contracts for approval.
- Assisted in expansion efforts by positioning contracts and executing paperwork as quickly as possible.
- Maintained digital and paper and contractual files, ensuring compliance with regulatory mandates and company policies.
- Conducted quality reviews and monitored contract performance.
- Facilitated cost savings analysis by tracking and creating database of phone data usage.
- Assisted contract and legal professionals to address contract issues and developments.
- Managed full procurement cycle by planning, reviewing, soliciting, awarding, administering and closing out contract to achieve seamless transition at all levels of procurement.
- Examined records and business information for investment advisors to confirm adherence to government regulations.
- Liaised with outside organizations and financial management analysts to negotiate contract details.
- Implemented all critical information into agency's database and maintained confidentiality to keep information secure.
- Led contract writing system upgrades achieving beneficial contract terms.
- Negotiated with bidders to achieve fair, reasonable and positive outcomes.
- Directed and conducted initiatives to perform contract administration using firm fixed price, time and material and agency indefinite quantity contracts.
- Closely monitored and evaluated contract performance to determine regulatory compliance and necessary amendments.
Senior Sales Manager
Best Western Hotel
Lanham, MD
01.2010 - 12.2013
- Created hotel awareness through social media campaigns.
- Utilized revenue management techniques to negotiate room rates and function space commitments to enhance hotel's financial performance.
- Liaised with sales, marketing, and management teams to develop solutions and accomplish shared objectives.
- Organized promotional events and interacted with community to increase sales volume.
- Boosted marketing, reviewed pricing strategies and expanded distribution channels to increase sales revenue.
- Enhanced profitability by developing pipelines utilizing marketing and sales strategies.
- Drove sales by developing multi-million dollar contract sales.
- Collaborated cross-functionally with headquarters, regional and other teams nationally to maintain consistent message and experience.
- Managed accounts to retain existing relationships and grow share of business.
- Attended and participated in conferences and trade shows to generate new leads, network and drive business.
- Achieved sales goals and service targets by cultivating and securing new customer relationships.
- Aligned company goals with customer outcomes and increased satisfaction by automating contact management systems.
- Managed revenue models, process flows, operations support and customer engagement strategies.
- Implemented systems and procedures to increase sales.
- Delivered recommendations to long-term accounts to promote brand awareness to key audience.
- Collaborated with upper management to implement continuous improvements and exceed team goals.
- Increased profit margins by effectively controlling budget and overhead and optimizing product turns.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Collaborated with advertising group to create uniformity between advertising messages and retail incentives.
- Held one-on-one meetings with sales team members to identify selling hurdles and offered insight into best remedy.
- Exceeded sales quotas and increased profitability through effective sales strategy and business planning.
- Maintained financial controls, planned business operations and control expenses while identifying and pursuing opportunities to grow business operations and boost profits.
- Increased sales volume and expanded product line to new retailers, warehouse clubs and natural food chains.
- Directed sales support staff in administrative tasks to help sales reps close deals.
- Resolved problems with high-profile customers to maintain relationships and increase return customer base.
- Coached and promoted high-achieving sales and account management employees to fill leadership positions with qualified staff and boost company growth.
Purchasing/ Procurement Specialist
Colorful Creations
Springfield, VA
03.2007 - 05.2010
- Identified new and more cost-effective suppliers through participation in industry networking events, purchasing advantageous packages, and cutting costs
- Made valuable contributions to planning of promotions, pricing, and inventory levels, enhancing inventory flow, revenue, and profits
- Performed competitive market and sales analysis and applied best practices to drive business strategy
- Maintained effective and lasting vendor relationships through dynamic communication, collaboration, and intelligent questioning skills
- Monitor inventory and restock goods when needed
- Compare available goods with industry trends to determine appropriate pricing
- Stay up to date on industry trends and new products
- Enter new vendors, contracts, and purchase orders in Software
- Analyze invoices to ensure accuracy
- Compile Invoices, purchase orders and bill of ladings to forward to accounting for processing
- Purchase office supplies for all Third Street locations
- Comparing purchase orders, prices, terms of payments, and other changes
- Determined feasibility of proposed procurement actions by performing market research
- Prioritized important customers by reviewing logistics and handling shortages, delivery schedules and office functions
- Performed yearly store audits in collaboration with managers, designers and sales associates to provide feedback.
Marketing Manager
Kettler Management
Fairfax, VA
01.2004 - 12.2007
- Managed monthly billing process to complete billings and returns to meet company revenue recognition policies.
- Worked with customers to develop payment plans and bring accounts current.
- Reviewed billing problems, researched issues, and resolved concerns.
- Performed testing for billing modules, enhancing new functionality and process improvements.
- Checked payroll, vendor payments, commissions and other accounting disbursements for accuracy and compliance.
- Improved overall financial reporting by streamlining control processes and reporting structures.
- Prepared cash flow projections, cost analysis and monthly, quarterly and annual reports.
- Performed banking, business administration and financial tasks to guarantee five-star service for clients.
- Established internal audit procedures to validate and improve accuracy of financial reporting.
- Created and managed financial models to evaluate corporate investments and acquisitions.
- Supported financial director with special projects and additional job duties.
- Complied with established internal controls and policies.
- Developed strategic plans for day-to-day financial operations.
- Reviewed historical records, current operational data and forecasting information to identify and capitalize on system enhancement opportunities.
- Implemented and regularly reviewed financial controls to generate accurate and reliable financial data.
- Conducted financial due diligence on potential investments and acquisitions.
- Established and checked coding procedures, monitored reports and updated internal files.
- Analyzed business processes to identify cost savings and operational efficiencies.
- Conducted performance reviews and implemented improvement plans.
- Trained and mentored staff on procedures, compliance requirements, and collections techniques.
- Trained and mentored staff on procedures, compliance requirements, and collections techniques.
- Prepared internal and regulatory financial reports, balance sheets and income statements.
- Evaluated and negotiated contracts to procure favorable financial terms.
Education
BBA - Business Administration And Management
Penn Foster College
High School Diploma - undefined
Muhlenberg County High School
Skills
- Contract Negotiation
- File and records management
- Benefits and compensation
- Planning and Coordination
- Organization and Time Management
- Candidate Sourcing
- Contract performance monitoring
- Construction bid preparations
- Contract reviews and edits
- Professional relationship building
- Proposal preparation
- Interpersonal and written communication
- Budgeting & Procurement
- Deltek & Prism
- Purchasing
- Attention to Detail
- MS Office, Excel and Saleforce
- Problem-Solving
Certification
CNP - Certified Notary Public
Marriage Officiant
Timeline
Senior Contracts Administrator
IA Architects
01.2020 - Current
Senior Contracts Specialist
MCN Build
05.2017 - 01.2020
Contract Specialist
Kone Elevator
12.2012 - 06.2016
Senior Sales Manager
Best Western Hotel
01.2010 - 12.2013
Purchasing/ Procurement Specialist
Colorful Creations
03.2007 - 05.2010
Marketing Manager
Kettler Management
01.2004 - 12.2007
BBA - Business Administration And Management
Penn Foster College
High School Diploma - undefined
Muhlenberg County High School
CNP - Certified Notary Public
Marriage Officiant
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