Arturo Rodriguez
Pittsburg,CA
Summary
Mr. Rodriguez is an experienced Executive Assistant offering a proven track record of supporting high-level executives, managing calendars, coordinating meetings, and facilitating effective communication. Detail-oriented and highly organized with excellent time management skills. Seeking a challenging Executive Assistant position to leverage skills and contribute to the success of the organization. Administrative leader offering experience prioritizing and delegating administrative tasks to drive goal achievement. Proficient in schedule coordination, resource allocation and office supply inventory management. Dedicated to training and mentoring top talent while cultivating a productive work culture.
Overview
8
8
years of professional experience
Work History
Administrative Coordinator
LogicMark
10.2022 - Current
- Managed calendars, scheduled appointments, and coordinated travel arrangements for senior staff members.
- Managed and maintained electronic and paper-based filing systems to keep essential documents and information easily accessible and organized.
- Prepared detailed documents and reports in adherence to administrative processes.
- Proactively identified opportunities for improving administrative processes, and implementing changes that led to increased efficiency and effectiveness.
- Supported project management efforts by tracking deadlines, maintaining documentation, and communicating progress updates to stakeholders.
- Improved customer satisfaction through prompt and professional handling of inquiries and concerns.
- Developed strong working relationships with vendors, negotiating favorable contract terms while ensuring timely delivery of goods or services.
Temp. Executive Assistant & Facilities Mgmt
Robert Half
02.2022 - 10.2022
- Managed executive calendars, scheduling meetings and appointments, and coordinating travel arrangements to optimize time.
- Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Served as liaison between departments to facilitate effective communication throughout the company.
- Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
Business Engagement Specialist
The Unity Council
03.2020 - 12.2021
- Resource navigation including government funding (PPP, EIDL, EIDL Advanced), Local and State Funding; Capital Access
- Provided ongoing support to clients throughout their journey, fostering long-lasting partnerships built on trust and mutual understanding.
- Analyzed data to identify trends and opportunities for improvement in customer engagement processes.
- Coordinated with other departments within the organization when necessary, fostering an environment of collaboration towards shared objectives related to customer success.
- Facilitated workshops focused on enhancing communication skills among team members, resulting in positive impact on client interactions.
- Managed multiple projects simultaneously, ensuring deadlines were met and goals achieved.
- Conducted regular follow-ups with clients to ensure satisfaction and address any concerns that may arise.
- Proactively identified potential challenges or roadblocks and devised strategies for overcoming them, ensuring project success.
Executive Assistant to the Chief Executive Officer
The Unity Council
01.2019 - 03.2020
- Organized and coordinated conferences and monthly meetings.
- Created expense reports, budgets, and filing systems for management team.
- Updated spreadsheets and created presentations to support executives and boost team productivity.
- Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Improved team collaboration by acting as a liaison between the CEO, executive team, and staff members.
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Supported decision-making processes by compiling research data and presenting findings to the CEO.
- Increased meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Organized corporate philanthropy efforts to increase company visibility within community while demonstrating commitment to social responsibility.
- Developed and maintained automated alert system for upcoming deadlines on incoming requests and events.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Screened calls and emails and responded accordingly to support executive correspondence.
Sales and Operations Coordinator
AAA Water Systems, Inc.
01.2018 - 07.2018
- Improved team productivity with regular communication and progress updates, fostering a collaborative work environment.
- Enhanced operational workflows by maintaining well-organized documentation systems and updating records accurately as needed.
- Managed project timelines for successful completion, ensuring milestones were met and deadlines were adhered to.
- Set priorities and problem-solved workflow issues to maintain rapport with customers and managers.
- Developed comprehensive reports for senior management, enabling informed decision-making based on data-driven insights.
- Hired, managed, developed, and trained staff, established and monitored goals, conducted performance reviews, and administered salaries for staff.
- Supplied sales and marketing support to the sales force of 10 sales reps.
Temp Executive Assistant
eDriving
04.2017 - 07.2017
- Coordinated travel arrangements by booking airfare, hotel, and ground transportation.
- Anticipated potential challenges in daily operations and devised appropriate solutions to maintain uninterrupted workflow in the executive office.
- Maintained confidentiality by handling sensitive information with discretion and professionalism.
- Optimized scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Managed complex projects to successful completion, ensuring timely delivery of results to the CEO.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Supported Project Managers with scheduling, task assignments, and progress monitoring for on-time deliveries.
- Documented human resources records and maintained confidentiality of sensitive personal information.
- Updated Human Resources Information System (HRIS) database, maintained data accuracy and assisted with system changes.
- Coordinated cross-functional teams to ensure smooth collaboration and successful project execution.
Office & Education Coordinator, Patron Services
Philharmonia Baroque Orchestra & Chorale
11.2015 - 04.2017
- Provided administrative support to staff members, assisting with daily tasks as needed to promote productivity across the organization.
- Answered and managed incoming and outgoing calls while recording accurate messages for distribution to office staff.
- Maintained office supplies inventory by checking stock and ordering new supplies.
- Tracked records, filed documents, and maintained communication between clients to manage office activities.
- Handled cash transactions accurately, contributing to efficient box office operations during busy periods.
- Managed merchandise sales, boosting revenue for both the venue and performing artists.
- Assisted in post-event tasks including teardowns or clean-ups to ensure the venue remained in pristine condition for future concerts.
- Liaised between faculty, staff, and administrators to coordinate educational program delivery.
- Attended professional educational and developmental meetings to support accreditation and grant writing.
- Developed community education programming events and other activities designed to increase and improve educational outcomes.
Education
Bachelor of Music Degree - Music Performance
University of The Pacific Conservatory of Music
Stockton, CA05.2013
Skills
- Team Collaboration
- Time Management
- Data Entry
- Attention to Detail
- Documentation and Recordkeeping
- Telephone Etiquette
- Calendar Management
- Office inventory management
- Project Management
- Project Support
- Appointment Scheduling
- Event Planning
- Presentation Preparation
- Tech-Savvy
- Travel Arrangements
Software And Hardware
- Comfortable using PC or iOS systems
- Knowledge using Salesforce, Outlook, Google Suite, Zoom Video Meetings, and Zoho CRM.
Additional Accomplishments And Volunteer Work
- Sanando Juntos Fruitvale COVID Testing Event; Budget Management and Donation Goods Coordination: July 2020 - September 27, 2020
- Equity, Diversity, and Inclusion Committee; Awesöme Orchestra Collective: August 2020 - present
- Equity and Inclusion Panelist: Quinteto Latino Seminario 2020 - August 2020
- Iridescent Ensemble: Project Manager - December 2020 - present
Phone
(415) 860-5569, (925) 267-4300
Extracurricular Activities
My primary passion is music and the diversity of its composers. I am a professional flutist, educator, and composer. I perform throughout the country in various conventions and ensembles ranging from chamber ensembles to full orchestras.
In 2022, I premiered a nine movement orchestral work called Requiem Sinfonica. It is dedicated to the lives and their families affected by Oakland's Ghost Ship Fire. That same year, I premiered and published works for solo flute and flute choir with Alry Publishing.
I continue to volunteer with the Awesöme Orchestra Collective, a nonprofit organization whose mission is to create accessible orchestral adventures for musicians and the public. They have participated in many events bringing social change and equitable opportunities to represent marginalized and under represented composers and performers. I also served on their Diversity, Equity, and Inclusion Board Committee to further champion their DEI causes.
Languages
English
Native or Bilingual
Spanish
Full Professional
Timeline
Administrative Coordinator
LogicMark
10.2022 - Current
Temp. Executive Assistant & Facilities Mgmt
Robert Half
02.2022 - 10.2022
Business Engagement Specialist
The Unity Council
03.2020 - 12.2021
Executive Assistant to the Chief Executive Officer
The Unity Council
01.2019 - 03.2020
Sales and Operations Coordinator
AAA Water Systems, Inc.
01.2018 - 07.2018
Temp Executive Assistant
eDriving
04.2017 - 07.2017
Office & Education Coordinator, Patron Services
Philharmonia Baroque Orchestra & Chorale
11.2015 - 04.2017
Bachelor of Music Degree - Music Performance
University of The Pacific Conservatory of Music