Arunkumar S
Doha,Qatar
Summary
Accomplished Administrative Professional with over 16 years of experience in the Oil and Gas, Construction, and Engineering sectors. Demonstrated ability to manage complex tasks under pressure, with significant contributions in Administration, Human Resources, Legal Operations, and Procurement. Notable achievements include streamlining document control processes and boosting Human Resources efficiency. Core competencies encompass contract management, logistics coordination, and advanced computer operations skills.
Overview
20
20
years of professional experience
Work History
Administration Manager
Urbacon Trading & Contracting (UCC)
03.2019 - Current
- Company Overview: (Subsidiary of Power International Holding)
- Assisted Legal Affairs Counsel with various tasks.
- Offered support to the Executive Director for diverse international and domestic projects.
- Created litigation paperwork for judicial submissions.
- Prepared and reviewed legal documents, such as contracts, leases, deeds, and settlement agreements.
- Conducted in-depth research to write effective proposals, agreements, and contracts.
- Reviewed legal materials for compliance with correcting issues.
- Filed clients' legal documents in relevant courts for processing.
- Arranged case files and maintained records and notebooks.
- Helped draft, edit, and transmit legal documentation such as motions and letters.
- Present Projects in International countries:
- Project in the UK: Princes Gate, Hawkins Farm, Fulmer Wood Farm, 38 Hill Street
- Project in Maldives: Royal Rosewood Resort, Land of Legends, Wami Dior Spa Itahaafushi
- Project in Seychelles: Assomption Island, Mahe, Seychelles
- Project in Rwanda: New Bugesera Intl. Airport
- Project (s) in Qatar: Hamad Intl Airport Expansion Project (Western Taxiway & Stand Development works), Lusail Winter Wonderland Project, Katara Hills Project, Qatar Energy District (Qatar Petroleum QPD10)
- Project (s) in Morocco: Morocco Villa 726, Errachidia Tent, Ifrane Palace.
- Project (s) in Tajikistan: Housing Works for Diar Dushanbe
Contracts Administrator / Project EA
PSC Trading & Contracting
06.2018 - 02.2019
- Company Overview: PSC Grouppo, Italy
- The project worked: Metro Rail Green Line Underground, Al Qadeem, Al Shaqab, Qatar Nation Library
- Client: Government of Qatar
- Organized legal documents in company filing systems and databases.
- Created and updated case management and client account databases.
- Oversaw contract closeouts and addressed all issues before releasing the final payment.
- Review contracts, regulations, and procedural guidelines to verify comprehension and compliance.
- Prepared reports summarizing key elements of completed contracts.
- Determined staffing requirements, interviewing, hiring, and training new employees.
- Managed a busy calendar for the executive team, planning and preparing meetings and communications.
- Provided training sessions on best practices related to contract administration activities.
- Liaised with the leadership team to review and approve contract terms and conditions.
- Ensured that all requests for quotations were responded to within the designated deadline period.
- Coordinated with internal stakeholders to provide timely feedback on tenders submitted by vendors.
Project Executive Assistant
PSC Gruppo S.p.A
05.2017 - 05.2018
- Company Overview: PSC Trading and Contracting Joint venture of M/s. Leonardo, Italy.
- Project: Al Bayt Football Stadium, Al Khor, Qatar
- Client: Government of Qatar
- Arranged appointments between parties for mediation.
- Ensured compliance with applicable laws, regulations, policies and procedures when resolving disputes.
- Reviewed customer inquiries and complaints to identify potential disputes.
- Managed purchase requisitions and approvals for all department equipment and supplies.
- Reviewed and approved department reimbursement requests, recording transactions to maintain financial accountability.
- Supported staff through in-service training, providing mentorship and additional resources.
- Identified and solved problems to enhance management and business direction.
- Organized and maintained documents, files and records.
- Coordinated with executive staff to ensure deadlines were met in a timely manner.
- Directed and oversaw office personnel activities.
- Assisted in the recruitment process by reviewing resumes and conducting interviews.
- Collaborated with other departmental leaders to establish organizational goals, strategic plans, and objectives.
Consultant Administration Manager
Bawabat Al Ghad Electromech LLC, Capsian Building Contracting LLC, The E-Square Contracting LLC
Dubai
01.2017 - 03.2017
- Established and maintained working relationships with clients, government officials and media representatives.
- Analyzed data related to pending legislation or regulations that could affect the organization's interests and provided recommendations accordingly.
- Managed team personnel, budget and schedule to handle demanding PR requirements.
- Prepared detailed analyses of proposed legislation or regulations impacting the organization's operations.
Office Administration Manager
Arab Builders Trading & Contracting
10.2016 - 12.2016
- Managed full-cycle human resource operational activities to maximize HR employee performance.
- Supported top talent identification processes by interviewing candidates and executing onboarding, orientation, and benefits processes.
- Maintained employee records in accordance with company policy and applicable legal requirements.
- Used data and analytics to improve company processes for recruitment, selection and onboarding.
- Investigated workplace issues with professionalism and sensitivity and detailed incidents in reports to senior executives.
Office Manager
Urbacon Trading & Contracting
09.2015 - 09.2016
- Company Overview: (Power International Holding)
- Project: Mall of Qatar, Al Jassasiya South House, Hotel & Complex in Al Najada Souq, Al Mazroa’a Farm, Al Muraikh Compound, Aspire Park Edutainment Complex, D&B of ID works Amiri Guard, The Eighteen Tower
- Ensured compliance with applicable laws regarding employment practices.
- Created and managed budgets for travel, training, and team-building activities.
- Coordinated office activities and operations to secure efficiency and compliance with company policies.
- Produced thorough, accurate and timely reports of project activities.
- Assisted in recruiting, onboarding and training new employees.
- Maintained confidential records relating to personnel matters.
- Managed office inventory and placed new supply orders.
- Delegated work to staff, setting priorities and goals.
Administrative Officer
Gulf Support Centre Co. LLC
Dubai
03.2008 - 08.2015
- Resolved conflicts between employees concerning engineering tasks or duties.
- Established performance objectives for each engineer, monitored progress towards those goals, and provided feedback when needed.
- Supervised and motivated engineering team members to surpass timeline and quality targets.
- Identified potential risks associated with proposed products or processes before implementation.
- Analyzed market and delivery systems to determine present and future material availability.
- Researched and compared vendor and supplier prices to make informed financial decisions.
- Coordinated importation of items via ocean and air.
- Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
Administrative Coordinator
Citi Axis Private Limited
01.2005 - 02.2008
Education
B.C.A -
Bachelor of Computer Applications
M.B.A - Supply Chain Management
Master of Business Administration
Skills
- ASSAI
- ACONEX
- DAMAS
- SAP ARIBA
- SAP Recruitment
- SAP SuccessFactors – S4 HANA
- Oracle Fusion Service
- Basic First Aid
- CPR training
- Advanced Microsoft Office
- Dynamic CRM
- Operating Systems (PC / MAC)
- Computer Hardware & Networking
- Accounting Software
- Legal document preparation
- HR Administration
- Office Administration
- Logistics
- Imports and Exports
- Planning
- Document Control
- Procurement
- Service coordination
- Customer Support
- Operation / Project Management
- Quality System Procedures
- ISO Certifications
- Creation of Forms and Procedures
- Systems Development
- ERP
Affiliations
- IAAP – International Association of Administrative Professional
- PMI – Project Management Institute
Languages
English
Training
- ASSAI
- ACONEX
- DAMAS
- SAP ARIBA
- SAP Recruitment
- SAP SuccessFactors – S4 HANA
- Oracle Fusion Service
- Basic First Aid plus CPR training
- Advanced Microsoft Office / Dynamic CRM
- Operating Systems (PC / MAC)
- Computer Hardware & Networking
- Accounting Software
Volunteering Experience
- FIFIA World Cup Qatar 2022
- AFC Asian Cup Qatar 2023
- Qatar Masters, Doha Golf 2024
Personal Information
- Nationality: Indian
Areas of Expertise
- HR Administration & Office Administration
- Supply Chain Management
- Logistics
- Imports and Exports
- Planning
- Document Control
- Procurement
- Service coordination
- Customer Support
- Operation / Project Management (backoffice)
- Analysis & Improvement Quality System Procedures
- ISO Certifications
- Creation of Forms and Procedures
- Systems Development
- ERP
Timeline
Administration Manager
Urbacon Trading & Contracting (UCC)
03.2019 - Current
Contracts Administrator / Project EA
PSC Trading & Contracting
06.2018 - 02.2019
Project Executive Assistant
PSC Gruppo S.p.A
05.2017 - 05.2018
Consultant Administration Manager
Bawabat Al Ghad Electromech LLC, Capsian Building Contracting LLC, The E-Square Contracting LLC
01.2017 - 03.2017
Office Administration Manager
Arab Builders Trading & Contracting
10.2016 - 12.2016
Office Manager
Urbacon Trading & Contracting
09.2015 - 09.2016
Administrative Officer
Gulf Support Centre Co. LLC
03.2008 - 08.2015
Administrative Coordinator
Citi Axis Private Limited
01.2005 - 02.2008
B.C.A -
Bachelor of Computer Applications
M.B.A - Supply Chain Management
Master of Business Administration
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