Angela Bienvenu
Anchorage,AK
Summary
Marine Corps veteran with 15+ years of accounting, administrative, and budget experience. Proven track record of achieving organizational goals and delivering desired results. Advanced-level support in administrative and finance functions. Highly pragmatic with exceptional organizational, communication, and relationship-building skills. Thrives under pressure and consistently exceeds expectations with deadlines and high-priority tasks.
Overview
21
21
years of professional experience
Work History
Executive Assistant/Administrative Office Manager
Subway of Alaska, inc.
03.2022 - 08.2025
- Maintains comprehensive and accurate confidential financial and employment records
- Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
- Assisted in the development of company policies and procedures, contributing to a more organized work environment.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
- Performs full-spectrum advanced accounting entries in both QuickBooks and Sage 300 for multi-lines of accounting
- Reconciles company credit cards, bills, invoices, and bank accounts for all Alaska locations
- Monitors AP/AR for nine subsidiary lines of accounting and reconciles all GL accounts
- Serves as a liaison for new business deals and opportunities
- Supervises and directs administrative staff, monitoring productivity and deadlines
- Creates an office budget and monitors adherence
- Administers and manages company benefit plans, to include eligibility maintenance, reconciling company payments, enrollment, and premium calculations
- Manages executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Maintains confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
- Streamlines executive communication by managing emails, phone calls, and scheduling appointments.
- Developed strong relationships with vendors leading to improved contract terms resulting in cost savings for the company.
- Maintains payroll and benefits for employees in various locations, minimizing financial discrepancies through detailed program management.
- Reviews, processes, and approves all company payroll, including the creation of 1099s, W2, 1095s, and other payroll statements on a bi-weekly basis.
- Facilitated onboarding sessions and on-the-job training for new hires bolstering position knowledge and skillset.
- Streamlined communication between departments to improve operational efficiency.
Administrative Officer
Office of Public Advocacy, State of Alaska
04.2017 - 02.2022
- Performed in multiple administrative functional areas requiring good judgment, analytical ability, confidentiality, and personal responsibility
- Negotiated and secures resources and services for the agency
- Supervised accounting clerks, office assistants, bargaining unit employees
- Developed fiscal year budget intent and financial forecasting with the Division Director
- Monitored the division's budget performance, variances, and expenditure projections
- Allocated funding between line items for new and restricted authorizations
- Managed and monitors accounts receivable/payable, contracts, payroll, travel, and commodity expenditures, while summarizing financial transactions in accordance with state accounting policies and Sarbanes-Oxley (SOX) guidelines
- Processed and oversees the expenditures related to the Court Appointed Special Advocate Program (CASA)
- Ensured accurate billing and close out of federal grant awards; processes invoices for payment, manages and monitors revenue collections and ensures reimbursements are received and receipted appropriately, conducts grant close out
- Coordinated year-end audits for contractor revenue and expense accounts
- Audited and submitted payroll for 183 employees
- Coordinated the issuance of payroll warrants
- Maintained employee records and employs archiving practices as necessary
- Supervised the division's travel activities
- Provided direction to staff on all personnel matters using knowledge of personnel rules and bargaining unit contacts
- Point of contact for employee questions, concerns, and complaints regarding human resource issues and payroll issues
- Coordinates recruitment processes, family leave, military leave, workers compensation, hiring at a higher step within a range.
Budget Officer
Federal Aviation Administration
08.2014 - 04.2017
- Provided fiscal management on the day-to-day operations and execution of the facility budget
- Prepared recurring analytical reports and related correspondence in accordance with policies and standard practices
- Executed and communicated advanced administrative assignments
- Prepared schedules for the workforce, monitoring 11 operational and program overtime funds and account balances
- Managed and accounted for $24.45M+ in fixed assets for the facility
- Lead Management and Program Analyst (MPA) Budget Officer, providing financial management on the day-to-day operations
- Prepared recurring analytical reports and related correspondence in accordance with policies and standard practices
- Point of contact for the Western Service Area (WSA) on budgetary issues
- Executed and communicated advanced administrative assignments in support of multiple programs and day-to-day operations for an Air Traffic En Route Facility
- Advised and trained management officials on administrative matters that impact the organization's workforce
- Compared performance data with planned objectives to identify deviations
- Resident subject matter expert (SME) for the FAA Payroll system
- Reconciled payroll submissions and generated semi-monthly payroll reports
- Prepared varying correspondence, directives, and/or other documents
- Prepared a variety of program reports and assessments by use of advanced Excel programs and presents them to management staff
- Tracked, analyzed, and identified trends in order to make improvements in programs and fiduciary functions
- Prepared schedules for the workforce, monitoring 11 operational and program overtime funds and account balances
- Submitted requests to higher headquarters for Permanent Change of Station (PCS) funding
- Completed time and attendance and payroll reports for 183 office employees and transmits for payment
- Maintained sensitive and personal protected information
- Performed budget analysis for the facility
- Approver, Reviewer, and Fund Certifier for the FAA.
Geospatial-Intelligence Analyst
United States Marine Corps
08.2004 - 07.2014
- Performed over 9,300 multi-sensor imagery exploitations, database research, and analysis
- Produced accurate and timely special imagery-derived products in support of 45 combat missions and training exercises; focusing on counter narcotic and anti-terrorism missions
- Produced for combat deployments, time sensitive data packages involving the exploitation of over 3000 images, the productions of over 500 helicopter landing zones (HL Zs), and over 300 RFIs
- Prepared in depth financial reports during combat mission requirements; ensuring funds were properly allocation within appropriation standards
- Reconciled invoices for unit purchases
- Conducted job-cost accounting functions for missions scheduled on an adhoc basis
- Managed all incoming equal opportunity complaints, resolution processes, and peer counseling
- Utilized the Department of Defense Travel System (DTS) daily, to arrange, authorize, and reconcile travel related charges
- Managed semi-monthly payroll entries for 76 employees and trained new employees on the payroll process
- Coded to appropriate collocation and account codes using the Indented Structure Report, obtained approval, and processed regular invoices for payment through finance
- Acted as Work Group Manager (WGM)/Local Area Network (LAN) Administrator
- Assisted with handling inquiries from citizens and agencies in-person and via the telephone
- Directed independent preparation and tracking of process and warrants received from inter and intra State, public and private agencies
- This includes interpretation and knowledge of Federal and State law, State rules, court case decisions, Department policy, Division procedures and may include interpretation of other states' orders, laws or procedures.
Education
Bachelor of Science in Business Administration-Accounting -
University of Alaska Anchorage
12.2022
Associate of Art in General Education -
Central Texas College
01.2012
Associate of Science in Geospatial-Intelligence -
College of the Air Force
01.2009
Skills
- General ledger management
- Experienced in QuickBooks software
- Financial report writing
- SOX compliance expertise
- Sage
- Payroll management
- Financial management
- Analytical problem-solving
- Office management
- Strong verbal communication
- Human resources management
- GAAP
- Senior executive assistance
- Administrative support
Timeline
Executive Assistant/Administrative Office Manager
Subway of Alaska, inc.
03.2022 - 08.2025
Administrative Officer
Office of Public Advocacy, State of Alaska
04.2017 - 02.2022
Budget Officer
Federal Aviation Administration
08.2014 - 04.2017
Geospatial-Intelligence Analyst
United States Marine Corps
08.2004 - 07.2014
Associate of Art in General Education -
Central Texas College
Associate of Science in Geospatial-Intelligence -
College of the Air Force
Bachelor of Science in Business Administration-Accounting -
University of Alaska Anchorage