Summary
Overview
Work History
Education
Skills
Languages
Timeline
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Aseneth Quinones

Saddle Brook,NJ

Summary


Diligent Executive Program Coordinator with proven track record in managing and coordinating programs effectively. Successfully led multiple projects from inception to completion, ensuring alignment with organizational goals. Demonstrated expertise in team collaboration and problem-solving to drive results.

Overview

16
16
years of professional experience

Work History

Event and Program Coordinator (Contract)

Hays – UBS Financial (CONTRACTOR)
08.2021 - 04.2025
  • Facilitated regular meetings with team members to discuss progress updates, address challenges, and brainstorm solutions for ongoing success.
  • Established strategic partnerships with external organizations, expanding program reach and impact.
  • Maintained detailed records of program activities and participant data, ensuring compliance with internal policies and external regulations.
  • Led training sessions for staff and volunteers, fostering a knowledgeable and cohesive team environment.
  • Collaborated on event planning and logistics, ensuring seamless on-site check-ins and high attendee satisfaction.
  • Oversaw registration and check-in processes, achieving a near-perfect event attendance rate.
  • Trained personnel in equipment maintenance and enforced participation in exercises focused on developing key skills.
  • Enhanced attendee experience by meticulously planning and executing event logistics.
  • Coordinated with vendors to deliver exceptional catering and audiovisual services during events.
  • Managed budgets effectively, negotiating contracts to secure cost savings without compromising quality.
  • Conducted detailed RSVP and post-event reporting to track engagement and process improvements.
  • Leveraged advanced Windows Office skills (Word, Excel, PowerPoint, Share Drive) for efficient office administration.
  • Collaborated with various teams to uncover issues, identify applicable solutions, and offer guidance.
  • Elevated participant feedback by implementing comprehensive survey system, leading to significant program improvements.
  • Proactively optimized complex executive calendars and resolved conflicts, aligning priorities across teams.

Sr. Executive and Event Coordinator

NJIT University – Customer Insight and Innovation Center
11.2018 - 03.2020
  • Proactively managed executive communications and travel delivering seamless alignment with strategic priorities.
  • Established team priorities, maintained schedules and monitored performance.
  • Streamlined operational processes to improve efficiency and reduce costs.
  • Implemented initiatives that boosted productivity and morale by 40%.
  • Co-chaired Business Network, leading monthly events and fundraisers that increased engagement by 40%.
  • Coordinated end-to-end company programs and events with impactful execution and stakeholder satisfaction.
  • Achieved notable cost savings by establishing strong relationships with suppliers and negotiating favorable terms.
  • Implemented protocols and procedures to effectively manage planning process.
  • Analyzed event costs to identify areas of improvement and cost savings.

Sr. Executive Assistant & Event Specialist

Unilever
11.2008 - 05.2018
  • Supported VP-Latin America Finance and senior directors, managing sensitive communications and administrative tasks.
  • Delivered comprehensive executive support domestically and internationally, managing complex schedules and travel.
  • Led onsite execution of events, overseeing setup, breakdown, troubleshooting any issues as they arose while maintaining composure under pressure for a professional outcome every time.
  • Interfaced with clients to understand event objectives.
  • Managed event logistics and operations.
  • Led AV team, optimizing event planning and F&B operations to increase client satisfaction by 15%. Team handled audio visual for all meetings.
  • Analyzed performance and trends to recommend program improvements.
  • Collaborated with senior executives and VIP clients to drive promotional programs, achieving a 20% boost in engagement.
  • Negotiated contracts achieving 30% cost savings while providing quality service.
  • Improved program productivity by closely monitoring performance and trends.
  • Managed budgets effectively, optimizing resource allocation for maximum impact on events along with travel expense via Concur
  • Conducted guided tours that boosted facility usage by 45%.
  • Coordinated event planning, bookings and logistics while monitoring budgets and writing proposals.
  • Coordinated schedules and timelines for events.
  • Brainstormed and implemented creative event concepts and themes.
  • Negotiated contracts with venues, vendors and suppliers to obtain best rates and service and cost savings of 40%.
  • Coordinated multi-department initiatives, enhancing operational effectiveness and stakeholder engagement.
  • Evaluated existing plans, processes and events planning services to identify opportunities for improvement.

Education

Business Administration Certification -

Barclay Career School
12.1991

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St. Peter’s College
12.1987

Skills

  • Languages: Fluent English and Spanish
  • Executive Support & Administration: Executive Calendar Management, Travel Coordination, Meeting Facilitation, Confidential Correspondence
  • Event & Program Management: Event Coordination, F&B, Vendor and Venue Contracting, Stakeholder Engagement, Registration Process Management, Cvent and Connect
  • Process Optimization & Reporting: Workflow Optimization, Document Management, Process Improvement, Expense & ROI Reporting
  • Technical Proficiency: Google Workspace, Microsoft Office Suite, Cvent, Concur, Workday, ADP, Share Drive

Languages

Spanish
Full Professional

Timeline

Event and Program Coordinator (Contract)

Hays – UBS Financial (CONTRACTOR)
08.2021 - 04.2025

Sr. Executive and Event Coordinator

NJIT University – Customer Insight and Innovation Center
11.2018 - 03.2020

Sr. Executive Assistant & Event Specialist

Unilever
11.2008 - 05.2018

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St. Peter’s College

Business Administration Certification -

Barclay Career School

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Aseneth Quinones