Summary
Overview
Work History
Education
Skills
Timeline
Generic
Asha Ward

Asha Ward

Lancaster,PA

Summary

Experienced with managing field office operations, ensuring efficient administrative support and resource allocation. Utilizes team leadership and problem-solving skills to address challenges and achieve organizational objectives. Track record of streamlining processes and fostering collaborative work environment to achieve results, adapting flexibly to changing needs and enhance productivity.


Overview

10
10
years of professional experience

Work History

Field Office Manager

BVCI
02.2023 - Current
  • Facilitate effective onboarding processes for new hires including utilizing e-Verify to complete I-9 verifications.
  • Manage payroll for over 800 unionized employees while ensuring compliance with union regulations and contractual obligations.
  • Conduct performance evaluations for subordinates, providing constructive feedback on areas for improvement and recognizing exceptional work when appropriate.
  • Successfully manage high-priority projects simultaneously by delegating tasks appropriately amongst available personnel resources according to their individual strengths or areas of expertise.
  • Use industry expertise, customer service skills and analytical nature to resolve employee concerns and promote loyalty.

Office Coordinator

Advanced Specialty Contractors
12.2019 - 02.2023


  • Ensure compliance with union regulations by creating and maintaining employee training records, confirming all field employees are current with required Asbestos licensing certifications, MEWP Operators Permits, and other standard union trainings.
  • Coordinate with state and federal agencies to conduct background checks as needed. Facilitated the onboarding process for new employees by organizing orientation sessions and providing necessary resources.
  • Manage various project functions, including job setup, change orders, account billing and receivables, and contract analysis reporting.
  • Managed financial transactions, including invoicing, expense tracking, and payroll processing for timely payments. Serving as a notary for AIA billing, lien waivers, and other office requirements. Resolved financial discrepancies and customer billing issues with timely attention.
  • Provided administrative support such as preparing meeting agendas, maintaining calendars, booking travel arrangements when necessary. Oversaw office inventory activities by ordering and requisitions and stocking and shipment receiving.

Human Resources Associate

McDermott
11.2018 - 11.2019
  • Assisted with the onboarding process for a total of 113 new hires from late November to December 2018, and 119 new hires in January 2019.
  • Prepared comprehensive monthly, weekly, and daily logs utilizing Microsoft Excel.
  • Acted as a liaison between management and employees to facilitate conflict resolution, maintaining compliance with labor laws, reducing potential risks of fines or lawsuits against the company, address concerns, and clarify compensation and benefits policies.
  • Enhanced organizational filing systems for confidential employee records, leading to improved accessibility and operational efficiency.

Project Accounting Clerk IV

McDermott
03.2018 - 11.2018
  • Assisted with various departmental payroll operations, which included processing new hire approvals, managing contract changes, facilitating termination actions, verifying general ledger account numbers, updating accruals, and entering termination dates.
  • Supported audit preparations through meticulous documentation review and prompt response to auditor inquiries.
  • Collaborated with other accounting clerks to maintain a cohesive and supportive work environment, fostering knowledge sharing and continuous improvement efforts.
  • Oversaw the daily payroll processing for over 1,700 craft employees, including reviewing timesheets, initiating direct deposits, and preparing manual checks. Ensuring the accuracy of timekeeping records and addressed any discrepancies with employees.
  • Created incoming personnel profiles in PeopleSoft HR Software and RF Smart Timekeeping Software.
  • Maintained personnel files with pertinent information such as address changes, rate increases, tax forms, withholding requests, and banking information as necessary.

Administrative Assistant

APTIM
01.2018 - 03.2018
  • Assisted human resources personnel with new hire orientations and monthly departmental meetings.
  • Prepared and finalized new hire documentation and reports, while addressing inquiries from new hires related to daily responsibilities, assigned training, badge issuance, and other relevant matters.
  • Utilized e-Verify to complete I-9 verifications.
  • Executed administrative tasks primarily in accordance with directives from the Project Manager, including document preparation and processing of warehouse and field material requisitions.
  • Managed and processed timesheets for two projects, accommodating up to 150 employees.
  • Established and maintained a comprehensive attendance and disciplinary action matrix.
  • Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.

Administrative Assistant

McDermott
11.2016 - 12.2017
  • Successfully completed the on-boarding process for 125 new employees between 2016 and 2017.
  • Generated monthly, weekly, and daily logs utilizing Microsoft Excel and Office.
  • Represented the organization during personnel-related hearings and investigations.
  • Verified timekeeping records and addressed any discrepancies with employees.
  • Updated employee files with pertinent information, including changes in address, salary adjustments, tax withholding corrections, and banking information as necessary.

Lead Administrative Assistant

CB&I
06.2016 - 10.2016
  • Oversee daily office operations as directed by the Site Manager and designated Craft Superintendents, Craft Engineers, and crew members.
  • This includes managing administrative services such as document preparation and management, as well as warehouse and field material requisitions.
  • Supervise and train new craft administrative assistants and the Document Control Technician.
  • Develop and maintain internal staff time transaction reports to be generated daily, ensuring accurate tracking of employee attendance, disciplinary actions, and compliance with fatigue rules.
  • Conduct research, compile, and organize information to prepare training reports, providing them to craft superintendents upon request to ensure that all safety training and certification requirements are met.

Document Control Specialist

CB&I
02.2016 - 06.2016
  • Scanned, filed and transmitted various documents and adhered to digital filing procedures.
  • Maintained an electronic index of site-specific documents (e.g., vendor documents, design documents, procedures, etc. including changes thereto.)
  • Communicated with staff and coworkers frequently about special needs and requests.
  • Provide notification to potentially impacted organizations when specific documents are updated or when required document reviews are due.
  • Created and edited documents such as correspondence, forms, reports and calendars.
  • Ensure security and preservation of controlled data, documents and records.

Clearance Worker

09.2015 - 10.2015
  • Verified that each work activity had an 'In Progress' status and confirmed that a clearance had been turned on to ensure an appropriate zone of protection existed for performance of that activity.
  • Maintained a worker tracking log (WTL) of each activity on a clearance and the personnel working the activity to provide an accurate accounting record of craft including Quality Control and Inspectors.
  • Confirmed that all sign offs were complete on WTL after work was completed and relayed information to clearance holder.

Education

No Degree - Health Information Management

Indian River State College
Ft. Pierce, FL

High School Diploma -

Kenmore High School
Akron, OH
05-1992

Skills

  • Proficient Computer Skills: MS Office Suite, Concur, BluBeam Revu, Adobe Pro
  • Employer Specific Software: PeopleSoft, Procore, OTS, SPM, JDE1, iDocs and BVT
  • Operations Management : Teamwork and collaboration, Work Planning and prioritization, Problem resolution, Scheduling and coordinating
  • Professionalism: Positive Attitude, Active listening, Adaptability and flexibility, Time management, Verbal and written communication,

Timeline

Field Office Manager

BVCI
02.2023 - Current

Office Coordinator

Advanced Specialty Contractors
12.2019 - 02.2023

Human Resources Associate

McDermott
11.2018 - 11.2019

Project Accounting Clerk IV

McDermott
03.2018 - 11.2018

Administrative Assistant

APTIM
01.2018 - 03.2018

Administrative Assistant

McDermott
11.2016 - 12.2017

Lead Administrative Assistant

CB&I
06.2016 - 10.2016

Document Control Specialist

CB&I
02.2016 - 06.2016

Clearance Worker

09.2015 - 10.2015

No Degree - Health Information Management

Indian River State College

High School Diploma -

Kenmore High School

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