ASHIMA VERMANI
Proposal/ Project Sr. Coordinator
Houston,Texas
Summary
Dynamic professional with a proven track record at Campos EPC, adept in proposal writing, editing, and project management. Excelled in securing contracts worth $5 million, leveraging strong stakeholder communication and SharePoint proficiency. Demonstrates exceptional multitasking and client relationship management skills, ensuring project success and client satisfaction.
Overview
15
15
years of professional experience
1
1
Certification
Work History
Proposals/ Projects Office Coordinator III
Campos EPC
Houston, Texas
10.2022 - Current
- Coordinated end-to-end proposal development, including planning, drafting, reviewing, and submitting high-quality proposals within deadlines
- Managed proposal schedules, assigning tasks to team members, and tracking progress to ensure timely completion
- Collaborated with subject matter experts (SMEs) to gather technical content and ensure alignment with client requirements
- Reviewed and analyzed RFPs, RFIs, and RFQs to identify key requirements and develop compliant proposals
- Designed and formatted documents for readability, brand consistency, and professional presentation
- Maintained a centralized database of proposal templates, boilerplate content, and past submissions
- Successfully contributed to securing contracts worth $ 5 Millions
- As Project coordinator, I worked on various projects supporting weekly progress reports and health reports
- Create and maintain client monthly status progress reports and financial summaries, customer billing invoices updates
- Work closely on weekly and monthly budgets and Schedule updates (monthly spent, ETC, EAC)
- Assisted Project Managers with the project planning process working closely on schedules and assignments as needed
- Assisted Project managers in coordinating strategic and operational meetings and follow up meeting notes and action items
- Provided help to review project milestones submission by doing document control – creating transmittals and submission of documents on client SharePoint
- Create and maintain change logs, document logs, staffing plans
- Ability to make and support MS Project milestone schedules
- Created and maintained a SharePoint site for a project as document control working with vendors, inspectors, contractors to share documents and drawings on regular basis
- Work as office liaison between building management and employees
- Support with onboarding and offboarding of employees working with the HR team
- Headed Volunteer outreach events for the Houston office
- Serve as an office support for all South-Central Regional employees from ordering office supplies to support all the three offices
Senior Executive Support to Two Assistant Vice Presidents
Texas Children’s Health Plan
01.2021 - 01.2022
- Managed a very fast paced calendars for both Clinical and Business Operations Assistant Vice Presidents
- Support Contractors onboarding for over 50 people, working closely with Information services team to provide support to remote employees
- Developed and maintained tracking spreadsheets to support Project Management for confidential projects
- Supporting NCQA/ Credentialing projects as Project Manager, coordinating documents within different departments to meet the deadlines
- Set up large training meetings which includes preparing meeting agenda and minutes, organizing food
- Coordinated State required training and ensured completion of training of the staff before the deadlines
- Planned and organized virtual Team Builder for the entire Health Plan
- Organized Toy Drive for the Health Plan, and other events to create Team Building among different departments
- Coordinated many vendor meetings, managing different C level executive calendars
- Handle domestic travel itinerary and logistics
- Specialized in maintaining confidential communication and data
- Prepared and processed expense reports on Concur for number of executives
Executive Assistant to the Vice President
AECOM
Houston, Texas
01.2013 - 01.2020
- Assisted as administrative assistant to the Midstream Operations team’s Vice President
- Maintained weekly project budget reports, coordinating and supporting accruals process for key clients
- Worked closely with Project Controls team to ensure client invoices were submitted correctly
- Supported invoices aging process including coordinating client invoices aging meetings with the parties involved
- Managed office administration for a team of over 20 persons by serving as liaison between corporate communications and the Houston team, providing organizational and scheduling services, setting up meetings and lunch and learn seminars, preparing meeting agenda and minutes, and handling domestic and international travel, itinerary and logistics
- Specialized in maintaining confidential communication and data
- Assisted as project assistant on over 30 pipeline projects and 10 different clients by reviewing and formatting technical memoranda, engineering reports and presentations
- Provided project controls support by creating financial reporting, updating budget, and staffing plans, preparing schedules, invoices, and progress reports for internal and client review, and project close-out
- Supported Issued to Bid (IFB) and Issued for Construction (IFC) submission successfully
- Supported proposal delivery team and marketing teams on over 10 requests for qualifications and proposals with organizational charts and resumes update as needed
- Tracked schedules, status of deliverables, cost and budget, and maintained log of schedule variances caused by scope changes and scope creep
- Prepared and processed expense reports, expenditure authorizations, and relocations forms
- Managed onboarding and provided mentoring for 20 employees
- Served as Information Technology (IT) liaison for the team
- Led and organized emergency evacuation team for 50 employees
Project Support
Wood Group (Formerly Mustang)
Houston, Texas
01.2010 - 01.2013
- Supported documents control and production for as-built records for the client Reliance India
- Managed and coordinated document transfers between the project team of 150 individuals across different disciplines and geographies
- Maintained document control and e‐file inventory of all the incoming and outgoing documents
- Scheduled internal and external meetings with internal and client senior management
- Worked as the primary translator to coordinate meetings
- Provided administrative support with preparing presentations, meeting minutes and scheduling details related to the project
- Setup international video conferences and teleconferences
- Arranged domestic and international travel, itinerary and logistics for the project team
- Handled shipping both domestically and internationally
Project Assistant
AECOM (Formerly URS P&EG Division)
Houston, Texas
- Assisted as administrative assistant to a team of 100 employees by providing office support and maintaining official documents and records
- Created letters, correspondence, and memos
- Assisted with contract management and contract issues
- Specialized in maintaining confidential contracts
- Conducted statistical analysis and created presentations for the executives
- Arranged domestic and international travel, itinerary and logistics for the project team
Education
Master of Business Administration - Marketing
Symbiosis
Pune, India01.2006
Bachelor of Arts - Office Management
Delhi University
New Delhi, India01.2000
Skills
- Proposal writing and editing
- RFP, RFI, and RFQ coordination
- Project management
- Compliance and quality assurance
- Document formatting and layout
- Stakeholder communication
- Software proficiency
- Time management and multitasking
- Microsoft Office
- SharePoint
- WebEx
- Voyager applications
- Report reconciliation
- Budgeting and finance
- Production leadership
- Scheduling
- Workflow oversight
- Account reconciliation
- Strategic planning
- Meeting organization
- Client relations
- Project coordination
- Client relationship management
Certification
- Digital Marketing, Google, USA, 06/01/21
- Contact Tracing, John Hopkins, USA, 06/01/21
- Psychology, Houston Community College, Houston, Texas, USA, 06/01/14
- First Aid and CPR Responder
- Advanced Integrated Decision Management, Decision Strategy, USA, 06/01/09
- Business Value Resources Certification, Decision Strategy, USA, 06/01/09
Timeline
Proposals/ Projects Office Coordinator III
Campos EPC
10.2022 - Current
Senior Executive Support to Two Assistant Vice Presidents
Texas Children’s Health Plan
01.2021 - 01.2022
Executive Assistant to the Vice President
AECOM
01.2013 - 01.2020
Project Support
Wood Group (Formerly Mustang)
01.2010 - 01.2013
Project Assistant
AECOM (Formerly URS P&EG Division)
- Digital Marketing, Google, USA, 06/01/21
- Contact Tracing, John Hopkins, USA, 06/01/21
- Psychology, Houston Community College, Houston, Texas, USA, 06/01/14
- First Aid and CPR Responder
- Advanced Integrated Decision Management, Decision Strategy, USA, 06/01/09
- Business Value Resources Certification, Decision Strategy, USA, 06/01/09
Master of Business Administration - Marketing
Symbiosis
Bachelor of Arts - Office Management
Delhi University
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