Ashjan Zaben
Orlando,FL
Summary
Dynamic Event Assistant with a proven track record at Heart of Florida United Way, excelling in logistics and volunteer coordination. Skilled in Microsoft Office and customer service, I effectively enhance event experiences and foster community engagement. Known for creativity and problem-solving, I contribute to strategic planning and successful execution of impactful events.
Overview
3
3
years of professional experience
Work History
Event Assistant
Heart of Florida United Way
Orlando, FL
07.2022 - Current
- Provide logistical and administrative support for high-impact events including corporate volunteer projects, community activations, and signature fundraisers.
- Coordinate event planning tasks from setup to breakdown, supporting up to six events per month while ensuring seamless execution.
- Serve as the primary liaison for event staff and volunteers; oversee registration, guest check-in, donation distribution, and post-event follow-up.
- Represent the organization at public-facing tabling events; ensure brand presence and engage with stakeholders in a professional and personable manner.
- Maintain organized inventory systems and prepare event materials to support efficient and timely event execution.
- Conduct venue and vendor research, source supplies, and manage procurement to align with event goals and budget.
- Draft internal communications, training documents, and run-of-show materials to align team efforts and timelines.
- Utilize CRM platforms (Andar, Golden) to track attendance, volunteer hours, and event outcomes; support data integrity and reporting.
- Respond to event-related inquiries with professionalism and attention to detail, ensuring a positive stakeholder experience.
- Contribute to strategic planning, event evaluations, and process improvements in a fast-paced, mission-driven environment.
Education
Masters - Psychology
Nova Southeastern University
Davie, FL12.2024
Masters - Research Administration
University of Central Florida
Orlando, FL09.2022
Bachelor Of Interdisciplinary Studies - Biomedical Sciences
University of Central Florida
Orlando, FL12.2018
Skills
- Languages: Fluent in English and Arabic
- Technology: Microsoft Office (Excel, PowerPoint, Word), Andar CRM, Golden, Social Media (Facebook, Twitter, Instagram)
- Administrative: Planning, scheduling, problem-solving, public speaking
- Interpersonal: Customer service, creativity, flexibility, active listening, persistence
- Teamwork: Effective in collaborative and independent environment
- Event Support – Planning donor appreciation events and engaging donors in volunteer opportunities
- Team Leadership – Motivating volunteers, delegating tasks, and managing group dynamics
- Strategic Planning – Identifying donor engagement opportunities and collaborating on growth strategies
Timeline
Event Assistant
Heart of Florida United Way
07.2022 - Current
Masters - Psychology
Nova Southeastern University
Masters - Research Administration
University of Central Florida
Bachelor Of Interdisciplinary Studies - Biomedical Sciences
University of Central Florida