Ashlee Vizcaino
San Diego,CA
Summary
Focused Coordinator handling diverse administrative functions. Proven history managing competing priorities in fast-paced and rapidly changing environments.
Overview
10
10
years of professional experience
Work History
Administrative Support Coordinator II
SDSU- School Of Theatre, Television, And Film
2023.08 - Current
- Supervises clerical and student staff, including collecting attendance forms; reviews/approves hours in Peoplesoft; oversees accurate attendance reporting by faculty, staff, and students; maintains budgets for Federal Work Study, Student Assistant and Foundation employees; delivery of attendance to proper areas.
- Maintains Personnel files for all School employees; in charge of key issue; maintains and updates contact information for the School; updates mailboxes for faculty and staff; receive, sorts and disperses daily mail delivery
- Serves as Human Resource/Payroll liaison for faculty and staff.
- Works with Director and Graduate Advisors to fulfill Graduate Assistant and Teaching Assistant vacancies.
- Processes Academic Transaction Forms and Statement of Terms and Conditions each semester and as needed.
- Works with Director managing and analyzing faculty budget and all reports related to faculty workload using my.SDSU and Statement of Terms and Conditions.
- Class schedule – assists Director/Area Heads with building, proofing and editing the class schedule, updates all changes in my.SDSU; troubleshoots/monitors classroom assignments and room availability using Ad Astra; tracks changes and analyzes scheduling data using my.SDSU, setting report filters when applicable to query data, building reports as needed.
- Works with Director and Budget Administrator to maintain efficient department operations.
- Coordinates RTP process including creating cases in Interfolio, informs faculty, school committees and director of timelines ensuring deadlines are met; proofreads, edits, and makes copies of recommendation letters for candidates; uploads candidate letters to Interfolio; directs faculty to information links for RTP process; attends RTP meetings and trainings when offered.
- Proofs, edits and updates Assigned Time in my.SDSU using information provided by the College Analyst.
- Creates and tracks office supply orders; ensures ample supplies are available for faculty and staff; point of contact for deliveries.
- Fields all queries from School faculty, students and staff
- Coordinates bi-yearly petitioning process for TFM pre-majors including collecting petitions; creating working spreadsheet for faculty committee; ensuring deadlines; creating and sending out via Ecosign final letters to candidates.
- Box Office administrative support, assisted in the opening of the new Amenities Building.
- Managed and maintained student food pantry, facilitated and delegated project through hiring students to streamline goals.
- Answered phone calls and responded to inquiries from students, vendors and other external contacts.
- Managed and maintained an average of 150 emails per day.
- Maintained office calendars to track important dates and deadlines.
- Coordinated and scheduled meetings and appointments to keep organization running smoothly.
- Developed and implemented organizational systems to streamline daily operations.
- Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Resolved issues through active listening and open-ended questioning, escalating major problems to Director.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
Hairdresser
Self-employed
2014.01 - 2023.08
- Maintained a clientele list of 400 people.
- Supported reception desk, receiving phone calls, entering appointments, and collecting payments for services rendered.
- Built strong and lasting rapport with clients through consistent delivery of requested services and exceptional results.
- Scheduled customer appointments and rearranged individual time slots to meet demand.
- Oversaw salon employee performance, facility cleanliness, and sales.
- Handled employee scheduling and coverage needs during business hours.
- Provided staff coaching, mentoring, and consultation to enhance performance and professional development.
- Managed cash flow, business transactions, banking, and accounting processes.
- Controlled inventory by tracking expenses, purchases, and shelf stock.
- Worked to continuously increase salon business through effective sales, service, and operations policies.
- Promoted business through marketing initiatives and use of social media.
- Performed statistical analyses to gather data for operational and forecast team needs.
Education
Cosmetology License - Cosmetology
Bellus Academy - National City
National City, CA10.2014
High School Diploma -
West Hills High School
Santee, CA06.2010
Skills
- Time Management
- Office Administration
- Team Collaboration
- Telephone Etiquette
- Microsoft Excel
- Project Management
- Employee Records Management
- Schedule Management
- Meeting Coordination
- Documentation and Recordkeeping
- Appointment Scheduling
- Attention to Detail
- Project Support
Websites
Accomplishments
- Collaborated with PSFA in the development of PSFA Staff Council.
Affiliations
- SDSU Food Bank Project
- PSFA Staff Council
Timeline
Administrative Support Coordinator II
SDSU- School Of Theatre, Television, And Film
2023.08 - Current
Hairdresser
Self-employed
2014.01 - 2023.08
Cosmetology License - Cosmetology
Bellus Academy - National City
High School Diploma -
West Hills High School
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