Ashlee Vizcaino
San Diego,CA
Summary
Focused Coordinator handling diverse administrative functions. Proven history managing competing priorities in fast-paced and rapidly changing environments.
Overview
10
10
years of professional experience
Work History
Administrative Support Coordinator II
SDSU- School Of Theatre, Television, And Film
08.2023 - Current
- Supervises clerical and student staff, including collecting attendance forms; reviews/approves hours in Peoplesoft; oversees accurate attendance reporting by faculty, staff, and students; maintains budgets for Federal Work Study, Student Assistant and Foundation employees; delivery of attendance to proper areas.
- Maintains Personnel files for all School employees; in charge of key issue; maintains and updates contact information for the School; updates mailboxes for faculty and staff; receive, sorts and disperses daily mail delivery
- Serves as Human Resource/Payroll liaison for faculty and staff.
- Works with Director and Graduate Advisors to fulfill Graduate Assistant and Teaching Assistant vacancies.
- Processes Academic Transaction Forms and Statement of Terms and Conditions each semester and as needed.
- Works with Director managing and analyzing faculty budget and all reports related to faculty workload using my.SDSU and Statement of Terms and Conditions.
- Class schedule – assists Director/Area Heads with building, proofing and editing the class schedule, updates all changes in my.SDSU; troubleshoots/monitors classroom assignments and room availability using Ad Astra; tracks changes and analyzes scheduling data using my.SDSU, setting report filters when applicable to query data, building reports as needed.
- Works with Director and Budget Administrator to maintain efficient department operations.
- Coordinates RTP process including creating cases in Interfolio, informs faculty, school committees and director of timelines ensuring deadlines are met; proofreads, edits, and makes copies of recommendation letters for candidates; uploads candidate letters to Interfolio; directs faculty to information links for RTP process; attends RTP meetings and trainings when offered.
- Proofs, edits and updates Assigned Time in my.SDSU using information provided by the College Analyst.
- Creates and tracks office supply orders; ensures ample supplies are available for faculty and staff; point of contact for deliveries.
- Fields all queries from School faculty, students and staff
- Coordinates bi-yearly petitioning process for TFM pre-majors including collecting petitions; creating working spreadsheet for faculty committee; ensuring deadlines; creating and sending out via Ecosign final letters to candidates.
- Box Office administrative support, assisted in the opening of the new Amenities Building.
- Managed and maintained student food pantry, facilitated and delegated project through hiring students to streamline goals.
- Answered phone calls and responded to inquiries from students, vendors and other external contacts.
- Managed and maintained an average of 150 emails per day.
- Maintained office calendars to track important dates and deadlines.
- Coordinated and scheduled meetings and appointments to keep organization running smoothly.
- Developed and implemented organizational systems to streamline daily operations.
- Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
- Resolved issues through active listening and open-ended questioning, escalating major problems to Director.
- Delegated tasks to administrative support staff to organize and improve office efficiency.
Hairdresser
Self-employed
01.2014 - 08.2023
- Maintained a clientele list of 400 people.
- Supported reception desk, receiving phone calls, entering appointments, and collecting payments for services rendered.
- Built strong and lasting rapport with clients through consistent delivery of requested services and exceptional results.
- Scheduled customer appointments and rearranged individual time slots to meet demand.
- Oversaw salon employee performance, facility cleanliness, and sales.
- Handled employee scheduling and coverage needs during business hours.
- Provided staff coaching, mentoring, and consultation to enhance performance and professional development.
- Managed cash flow, business transactions, banking, and accounting processes.
- Controlled inventory by tracking expenses, purchases, and shelf stock.
- Worked to continuously increase salon business through effective sales, service, and operations policies.
- Promoted business through marketing initiatives and use of social media.
- Performed statistical analyses to gather data for operational and forecast team needs.
Education
Cosmetology License - Cosmetology
Bellus Academy - National City
National City, CA10.2014
High School Diploma -
West Hills High School
Santee, CA06.2010
Skills
- Time Management
- Office Administration
- Team Collaboration
- Telephone Etiquette
- Microsoft Excel
- Project Management
- Employee Records Management
- Schedule Management
- Meeting Coordination
- Documentation and Recordkeeping
- Appointment Scheduling
- Attention to Detail
- Project Support
Websites
Accomplishments
- Collaborated with PSFA in the development of PSFA Staff Council.
Affiliations
- SDSU Food Bank Project
- PSFA Staff Council
Timeline
Administrative Support Coordinator II
SDSU- School Of Theatre, Television, And Film
08.2023 - Current
Hairdresser
Self-employed
01.2014 - 08.2023
Cosmetology License - Cosmetology
Bellus Academy - National City
High School Diploma -
West Hills High School
Similar Profiles
Jenevieve ChangJenevieve Chang
BA Discipline Lead, Screenwriting at Australian Film, Television and Radio SchoolBA Discipline Lead, Screenwriting at Australian Film, Television and Radio School
Mariana NavarreteMariana Navarrete
House Staff at UCLA School of Theater, Film, and TelevisionHouse Staff at UCLA School of Theater, Film, and Television
Bradford SandsBradford Sands
Producer at Queensland School Of Film And TelevisionProducer at Queensland School Of Film And Television