ASHLEY CARLSON
La Habra,CA
Summary
Highly organized and detail-oriented Project Coordinator with over 14 years of experience in managing and overseeing the successful completion of multiple projects. Experienced in coordinating teams, resources and stakeholders to ensure exceptional client support from inception to completion and beyond. Highly skilled in time management and verbal communication. Passionate about helping operations and sales teams execute tasks with excellence.
Overview
15
15
years of professional experience
Work History
Senior Project Coordinator
Pivot Interiors
05.2017 - 01.2024
- Under the direction of VP Operations, VP Finance and Project Managers, coordinated and managed commercial interior design projects
- Oversee multiple client installations for Disneyland, Salesforce, Square, Adobe, CBRE, Berkshire Hathaway, Irvine Company and DoorDash to reimagine their workspaces
- Planned and managed schedules that align manufacturer timelines to meet client expectations and requirements
- Processed project related documentation including drawings, contracts, acknowledgements, change orders, invoices and purchase orders
- Directed project correspondences by preparing and reviewing project proposals, memos, and emails
- Communicated with clients to identify and define project requirements, scope and objectives
- Evaluated potential problems with architectural drawings and developed solutions to keep projects on track and minimize production delays
- Assisted team members as a Subject Matter Expert in MillerKnoll and D365 software
- Conducted weekly status report meetings to update leadership and teams on progress including vendor and client concerns
- Built relationships with multiple vendors including MillerKnoll, Exemplis, West Elm, Humanscale, Wayfair, and Amazon
Commercial Construction Development Associate
Lincoln Property Company
08.2016 - 05.2017
- Provided support for VP Construction and Director of Operations in the areas of project management, task prioritization, execution and logistical planning
- Processed monthly financial reports, consultant agreements, purchase orders, change orders, bids and utility contracts
- Member of San Francisco Green Council to ensure all buildings are healthy, sustainable places to live, work, and learn while reducing water and energy use
- Reviewed improvement, precise / rough grading plans, site plans for field and office associates
- Maintained construction fee information for budgeting and prepared fee credit letters and processed fee checks
Project Coordinator
Lennar Homes
09.2015 - 08.2016
- Provided support to project management department as directed by Project Director and VP Land Development
- Prepared all necessary documentation in order to facilitate all land transactions including consultant agreements, change orders, insurance information, utility contracts, purchase orders and agreement addendums
- Prepared and administered offsite bid spreadsheets
- Coordinated miscellaneous jurisdictional processing, including tentative map and final engineering, lot line adjustments, street addresses, mailbox location, SWPPP, improvement plans, bonds and landscaping plans
- Coordinate DRE/HOA processing and assist with obtaining exhibits when required.
Options Coordinator
William Lyon Homes
08.2013 - 09.2015
- Project Coordinator for William Lyon Homes Design Studio
- Responsible for designing, presenting and maintaining catalogs for designers and homebuyers to reference to during appointments
- Negotiated pricing and fees, while ensuring the continuation and enhancements of services
- Performed administrative tasks for the design studio such as scheduling meetings for production, sales, accounting and marketing departments
- Managed vendor contracts, vendor additions, and cost revisions
Account Manager
Proforma Print and Marketing Promotions
05.2009 - 08.2013
- Managed multiple vendor accounts and established relationships for the promotion of marketing and promotional items
- Assisted in designing logos and proofs
- Customer service experience.
Education
BS in Business Administration, Management -
San Diego State University
06.2012
Skills
- Microsoft Office Suite
- CRM
- Oracle
- Studio Chateau
- Workfront
- DocuSign
- Service Net
- Interior Design
- Project Management
- JD Edwards
Timeline
Senior Project Coordinator
Pivot Interiors
05.2017 - 01.2024
Commercial Construction Development Associate
Lincoln Property Company
08.2016 - 05.2017
Project Coordinator
Lennar Homes
09.2015 - 08.2016
Options Coordinator
William Lyon Homes
08.2013 - 09.2015
Account Manager
Proforma Print and Marketing Promotions
05.2009 - 08.2013
BS in Business Administration, Management -
San Diego State University
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