Administrative Assistant/Data Entry Clerk
John Ibarra & Associates, Inc.
Miami, FL
- Conducted data entry and digitized documents through efficient scanning processes
- Managed multi-line phone systems, providing information to callers, relaying messages, and directing calls to the appropriate parties
- Organized and monitored incoming and outgoing mail, ensuring accurate distribution and timely delivery
- Retrieved and attached relevant files to correspondence requiring responses, maintaining accuracy and confidentiality
- Secured signatures for financial documents, as well as internal and external invoices, ensuring compliance with company procedures
- Accessed and utilized databases and information systems to resolve customer service inquiries effectively
- Delivered messages, managed errands, and supported team members in ad hoc tasks to maintain smooth operations
- Examined files and records to gather pertinent information for responding to requests and completing assignments
