Ashley Herrera
Pomona,CA
Summary
Law student with a developing foundation in legal research, writing, and analysis. Demonstrates strong attention to detail, professionalism, and the ability to manage academic deadlines. Eager to gain practical legal experience and further develop core lawyering skills.
Overview
7
7
years of professional experience
Work History
Contract Billing Administrator & Compliance
Cosco Fire Protection
01.2024 - 02.2025
- Prepared and assembled legally compliant billing and invoicing packages in accordance with contract terms and client-specific requirements.
- Monitored and enforced contractual and statutory deadlines related to invoicing, lien rights, and payment processing.
- Drafted, compiled, and submitted supplemental legal documents required for invoice approval, including affidavits and sworn statements.
- Coordinated notarization of legal and financial documents in compliance with statutory requirements.
- Submitted and tracked lien releases to ensure timely waiver of rights and compliance with applicable laws.
- Maintained organized electronic case files and document repositories in accordance with records-retention policies.
- Posted invoices and maintained financial records within enterprise accounting systems.
- Submitted documentation through client-controlled legal and compliance portals (Textura, e-Builder, GCPay, Procore)
- Closed project files by reviewing, scanning, and archiving documents in compliance with document retention standards.
Office Administrator
International Polytechnic High School
03.2021 - 12.2022
- Providing administrative and clerical support to a variety of colleagues, balancing long-term tasks and day to day needs.
- Assist with the admission process, interviews, testing, and status.
- Keep the database updated for every incoming student including the cumulative records file request from previous schools.
- Update student services hours, work permits, and check out students if attending different schools.
- Maintains and organizes a variety of files, records, and logs.
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
- Interacted professionally with parents, students, vendors and inside personnel, answering questions and responding to phone and email inquiries.
- Trained new staff on administrative procedures, promoting adherence to school policies and protocols.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Assistant Store Director
Cardenas Markets
03.2018 - 03.2021
- Assist Store Director and departments with all administrative needs.
- Provided store management assistance with verifying checks and money wires.
- File suspicious activity reports to the IRS that occurred at store level.
- Assisted in training frontend with a new Program - Uniteller
Maintain quality customer service by effectively training team members. - Responsible for sending and receiving safety talks and news letters from all stores on a monthly basis.
- Audited money payments.
- Maintained positive working relationship with fellow staff and
management. - Identified areas for improvement, making necessary changes.
- Trained staff on compliance standards, ensuring adherence to safety protocols.
- Oversaw daily operations, ensuring alignment with corporate objectives and customer needs.
Education
Bachelor of Arts - Sociology
Cal Poly Pomona
Pomona, CA12-2022
Skills
- Problem-solving
- Team collaboration
- Proficient in MS office
- Multitasking
- Attention to detail
- Document preparation
- Administrative support
- File organization
Languages
Spanish
Timeline
Contract Billing Administrator & Compliance
Cosco Fire Protection
01.2024 - 02.2025
Office Administrator
International Polytechnic High School
03.2021 - 12.2022
Assistant Store Director
Cardenas Markets
03.2018 - 03.2021
Bachelor of Arts - Sociology
Cal Poly Pomona