ASHLEY HOLTON
League City,TX
Summary
Driven and resourceful administrative professional with experience assisting attorneys and legal staff. Successfully manages high-volume workloads in rapidly changing environments. Track record supporting professional needs with well-organized precision. Dependable and quick-learning team player with effective communication and organization skills.
Overview
7
7
years of professional experience
Work History
Legal Administrative Assistant
Lewis & Williams, LLC.
Houston, TX
03.2021 - Current
- Provide records as requested by attorneys and staff
- Prepare reports and documentation from discovery and retrieve medical records for depositions
- Check-in and properly assemble medical record folders in order
- Completed appropriate claims paperwork, documentation, and systems entry.
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval.
- Completed electronic filings, initiated billing statements, and managed firm administrative matters.
- Managed general clerical needs such as opening and closing files, scanning sheets and faxing documents.
- Created and submitted weekly legal summary to managers, covering current cases, records requests and collections statuses.
- Prepared and drafted correspondence and legal forms to maintain smooth communications.
- Worked alongside attorneys, administrative assistants, and fellow legal assistants on complex cases and legal processes.
- Prepared for court hearings by organizing and summarizing documents, preparing exhibits and reviewing evidence.
- Completed data entry of legal documents into electronic filing systems.
- Assisted with preparation of trial materials and documents.
- Transcribed information from typed or handwritten notes, shorthand or dictation and confirmed accuracy and correct formatting of documents.
- Reviewed wide-ranging contracts and agreements and summarized terms for easy assessment.
SRM&QA Administrative Intern
KBRwyle (NASA Contractor)
Houston, TX
05.2017 - 08.2017
- Served as department liaison with other departments in the resolution of day-to-day administrative and operational issues
- Worked with Shipping and Receiving personnel to ensure smooth and expedient deliveries and provide support when needed; assisted with astronaut food shipment to launch destination
- Worked with Quality Auditor in preparation for annual external audit
- Shadowed engineering in the lab; assisted with testing Air Quality Monitor for leaks
- Maintain inventory of all items in the SRT
- Order inventory stock replacement in Costpoint
- Place all onsite and off-menu requests in Costpoint; track all office supply orders placed in Costpoint, field and place all onsite toner requests
- Coordinate and assist in the planning, setup, and presentation of local events
- Provide day-to-day support to Director for all maintenance and service requests
- Serve as Quality Assurance Records Center (QARC) clerk back-up.
- Created and updated records and files to maintain document compliance.
- Delivered top-notch administrative support to office staff, promoting excellence in office operations.
- Sorted, opened, and routed mail and deliveries to meet business requirements.
- Conducted research to assist with routine tasks and special projects.
- Offered technical support and troubleshot issues to enhance office productivity.
- Answered incoming phone calls pleasantly directed calls to appropriate personnel.
- Identified communication channels to set roadmap to distribute information.
- Sorted mail and dispersed to correct departments and employees.
- Produced letters and memoranda to inform stakeholders of business decisions.
- Set up meetings and conference calls using [Software] for [Type] department.
- Prepared and edited documents and reports for quality and accuracy.
- Maintained confidentiality and security of sensitive information to protect privacy and security of company data.
- Developed and updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Monitored office supplies and ordered low-stock items to prevent unexpected shortages.
- Received and screened incoming calls, emails and visitors and alerted administrative manager to priority matters.
- Sought feedback and guidance from supervisors to improve on areas of weakness.
- Processed invoices and expenses to facilitate financial management.
- Reviewed files, records and other documents to obtain information to respond to requests.
- Kept office supplies well organized and sufficiently stocked, placing orders promptly to replenish materials before depleted.
- Purchased and maintained office supplies.
- Compiled and analyzed data to produce reports.
- Supported staff on special assignments and ad hoc projects.
Education
Master of Healthcare Administration -
UNIVERSITY OF HOUSTON – CLEAR LAKE
12.2023
Bachelor of Science, Kinesiology – Exercise Science Track, Motor Behavior Concentration -
TEXAS A&M UNIVERSITY
12.2020
Skills
- Microsoft Word/Excel/PowerPoint/Outlook
- Adobe Acrobat
- Customer Service
- Microsoft Office Proficiency
- Notary Public
- Time Management
- Organizational Skills
- Multitasking Abilities
- Office Administration
- Proofreading Abilities
- File Management
- Problem Solving
Affiliations
- Biomedical Sciences Association
- Physical Therapy Society
Timeline
Legal Administrative Assistant
Lewis & Williams, LLC.
03.2021 - Current
SRM&QA Administrative Intern
KBRwyle (NASA Contractor)
05.2017 - 08.2017
Master of Healthcare Administration -
UNIVERSITY OF HOUSTON – CLEAR LAKE
Bachelor of Science, Kinesiology – Exercise Science Track, Motor Behavior Concentration -
TEXAS A&M UNIVERSITY