Hi, I’m
Ashley Grice
Chicago,IL
Summary
Personable and organized professional with strong multitasking skills and attention to detail, eager to learn and thrive in dynamic environment. Well-versed in managing calendars, coordinating travel, and handling correspondence with proficiency in office software and project management tools. Committed to enhancing productivity and streamlining administrative processes to support organizational goals. Ready to use and develop administrative and coordination skills in an Executive Assistant Role.
Overview
16
years of professional experience
Work History
Alzheimer's Assocation
Executive Assistant
12.2024 - 12.2024
Job overview
- Assisted in the coordination of administrative duties for the Chief Science Officer, Senior Vice President, and Vice President of the Medical Science and Research Team.
- Managed executive calendars, including awareness of global time zones, and coordinated travel or virtual events for meetings with any available resources such as meeting agendas, conference/webinar information, background information, historical emails, etc.
- Directed internal and external requests for scientific information and responded to customer questions in a timely manner.
Raytheon
Executive Programs Assistant/Contract Closure Specialist
09.2017 - 03.2023
Job overview
- Assisted in the coordination of administrative duties for the Senior team and handled phone correspondence and incoming and outgoing mail/faxes.
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Extensive experience with Concur, booking travel arrangements and processing expense reports.
- Provided logistical support for new employee onboarding.
- Masterfully managed multiple complex calendars, ensuring efficient prioritization.
- Streamlined meeting scheduling and supply procurement to bolster program management operations.
- Organized logistics for company-sponsored events, including venue selection, budgeting, catering coordination, and guest list management.
- Maintained accurate inventory records in the Uniform Property System and updated PRISM to support property control for the F-22 Depot Manager.
- Earned recognition for outstanding performance, leading to advancement onto the Contracts team for further professional development
- Assisted in the creation of transfer and property closure documentation, maintaining adherence to contractual agreements.
- Managed contract closure projects, culminating in the successful conclusion of a large-scale contract encompassing approximately a thousand property items.
- Acted as the principal point of contact for a key client's closure needs, fostering efficient communication and resolution of processes and enhancing customer satisfaction.
Qualspec
Marketing Executive Assistant and Proposal Writer
12.2014 - 07.2017
Job overview
- Provided direct support for CEO and Marketing Coordinator, creating and maintaining detailed administrative processes and procedures to drive efficiency and accuracy.
- Revamped the proposal writing process, enhancing efficiency and freeing up 25% more field time for Account/Site Managers.
- Submitted bids, maintained contracts, and reviewed terms and conditions of RFPs and contracts for compliance and risk assessment.
- Developed and updated weekly performance reports, while tracking purchase orders and managing client databases in Salesforce to ensure precise project tracking.
- Facilitated coordination of job planning for quarterly turnarounds and maintained oversight of contractual documents to support smooth account operations.
- Supported Marketing Coordinator in day-to-day tasks, ensuring timely completion of projects and overall department efficiency.
Prime Time Shuttle
Reservationist / Customer Relations Specialist
01.2013 - 12.2013
Job overview
- Utilized reservation software proficiently, ensuring quick response times during high call volumes.
- Resolved complaints across phone, email, and chat, enhancing customer retention through dedicated service and proactive problem-solving.
- Coordinated driver dispatch and communication to effectively mitigate on-the-road incidents, contributing to improved operational efficiency.
- Consistently met or exceeded performance metrics for call handling, reservation accuracy and upselling.
- Ensured data accuracy within the reservation system by regularly updating guest profiles, preferences, and special requests.
- Mentored new hires, resulting in stronger staff development and increased productivity.
Circle Urban Ministries
Administrative Assistant / Afterschool Guide
06.2010 - 12.2012
Job overview
- Streamlined administrative operations by supporting Program Directors with coordination of activities and managing outcome data for over 30 youth in Salesforce and Civicore.
- Served as a liaison between donors, staff, and management to facilitate communication and ensure a positive experience for all involved.
- Managed a classroom environment and collaborated with over 20 volunteers annually.
- Used positive reinforcement, repetition, and review to help students master reading and math subjects.
- Facilitated poetry workshops and theatre classes for the 6-8 grade students, which resulted in annual performances for the community.
Peoplescout
Job Recruiter
10.2008 - 06.2010
Job overview
- Pre-screened candidates prior to submitting resumes to hiring managers for consideration.
- Conducted thorough telephone interviews, advancing qualified candidates to in-person interviews while maintaining high standards in candidate selection
- Provided constructive feedback to candidates throughout the interview process to help them improve their chances of success in future opportunities.
- Consistently exceeded performance targets related to time-to-fill, candidate quality, and client satisfaction.
- Recognized for exemplary interviewing skills, contributing to efficient candidate processing and advancing recruitment goals.
Education
Chicago State UniversityChicago, IL
English, Secondary Education
Columbia College ChicagoChicago, IL
Creative Writing, Poetry
Liberty University Online
English & Communications
12-2025
Rayben WestEl Segundo, CA
Rayben West Professional Development
01.2018
Central High SchoolSt. Paul, MN
High School Diploma
06.2005
Skills
- Executive support
- Interpersonal skills
- Expert problem solving
- Fast learner
- Strategic thinking
- Onboarding processes
- Excellent Written and Verbal Communication
- Customer and Client Relations
- Attention to Detail
- Calendar Management
- Travel Coordination
- Microsoft Office Proficiency
- Discretion and Confidentiality
- Time Management
Availability
See my work availability
Not Available
Available
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Work Preference
Work Type
Full TimePart TimeContract WorkWork Location
RemoteHybridImportant To Me
Work-life balanceCompany CultureFlexible work hoursHealthcare benefitsWork from home optionPaid time offPaid sick leaveStock Options / Equity / Profit SharingTimeline
Executive Assistant
Alzheimer's Assocation
12.2024 - 12.2024
Executive Programs Assistant/Contract Closure Specialist
Raytheon
09.2017 - 03.2023
Marketing Executive Assistant and Proposal Writer
Qualspec
12.2014 - 07.2017
Reservationist / Customer Relations Specialist
Prime Time Shuttle
01.2013 - 12.2013
Administrative Assistant / Afterschool Guide
Circle Urban Ministries
06.2010 - 12.2012
Job Recruiter
Peoplescout
10.2008 - 06.2010
Rayben West
Rayben West Professional Development
Chicago State University
English, Secondary Education
Columbia College Chicago
Creative Writing, Poetry
Liberty University Online
English & Communications
Central High School
High School Diploma
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