Summary

Overview

Work History

Education

Skills

Timeline

Ashley Martinez

Trampas,NM

Summary

Dynamic and detail-oriented Administrative Assistant with over a decade of experience enhancing operational efficiency across scientific, healthcare, financial, and government sectors. Expertise in visitor coordination, travel logistics, guest onboarding, timekeeping, and providing comprehensive administrative support to research and technical teams. Recognized for exceptional communication skills and organizational efficiency, consistently managing sensitive processes with precision and professionalism. A dedicated team player known for reliability and productivity in fast-paced environments, adept at executing various clerical tasks independently or collaboratively.

Overview

years of professional experience

Work History

Administrative Assistant III

Los Alamos National Laboratory

07.2025 - Current

Process weekly timecards and track staff hours for compliance and reporting.
Coordinate and submit domestic and foreign travel requests for staff and visiting guests.
Onboard guests (U.S. citizens and foreign nationals), gathering required documents and initiating approvals.
Track guest visit status and communicate approvals via email; ensure guests meet visit requirements.
Submit FSR/Salvage Requests, tax forms for workshops, and FVTS entries for foreign nationals.
Obtain Group Leader, Host, and Division Leader approvals for guest agreements and visit authorization.
Support two technical groups (T-2 and T-4) with calendar, logistics, and operational needs.
Submit travel and guest reimbursements with detailed supporting documentation.
Co-organized Quantum and Physics Summer Schools, supporting student workshops and logistics.
Submit student hiring packets and manage onboarding tasks including office assignments.
Schedule conference rooms, group meetings, and manage out-of-office calendar for staff.
Create and distribute welcome packets for incoming students and guests.
Submit postdoc nomination packages and support guest agreement submissions.
Perform additional administrative support duties as needed for staff and leadership.

Dental Office Manager

El Centro Family Health

06.2019 - 07.2025

Managed all front office operations including patient scheduling, billing, and insurance coordination.
Oversaw daily dental office workflows, ensuring smooth operations, HIPAA compliance, and patient satisfaction.
Supervised staff performance, trained new employees, and conducted conflict resolution.
Maintained patient records and ensured compliance with infection control standards.
Provided chair-side assistance during dental procedures and prepared instruments and materials.
Coordinated vendor orders, budget tracking, and monthly operational reporting.

Clerk

State of New Mexico

10.2018 - 06.2019

Performed administrative tasks including appointment scheduling, file management, and data entry.
Organized confidential records, processed payments, and managed incoming/outgoing correspondence.
Supported public-facing mental health education and suicide prevention efforts through outreach and meetings.

Loan Officer

Guadalupe Credit Union

06.2013 - 05.2018

Processed loans, opened new accounts, and supported customers with banking services.
Resolved complex customer inquiries and ensured accurate, confidential transaction handling.
Detected fraud risks, maintained regulatory compliance, and trained new staff on bank procedures.

Bank Teller

US Bank National Association

10.2012 - 05.2013

Handled high-volume cash transactions while providing courteous customer service.
Identified potential fraudulent activity and escalated concerns according to policy.
Assisted customers with account services and cross-sold relevant banking products.