Ashley Nieves
West Covina,CA
Summary
Results-driven administrative compliance professional with 5+ years of experience in managing financial operations, ensuring regulatory compliance, and optimizing administrative processes. Proficient in financial analysis, project management, and office management. Skilled in labor compliance, and human resources while possessing a strong background in accounting, secretarial duties, and supervising staff.
Overview
6
6
years of professional experience
1
1
Certification
Work History
District Fiscal Accounts Payable & Payroll Specialist
South Pasadena Unified School District
South Pasadena, USA
05.2023 - Current
- Lead interpreter of financial laws and policies, providing expert guidance on complex matters and serving as primary contact for fiscal queries.
- Liaises with the Los Angeles County Office of Education to approve financial payments and complete compliance reports for state audits.
- Prepares board and county reports, conducts audit balancing, and verifies accounts for expenditures and receivables across school sites and departments.
- Streamlines payroll processes for dues and vendor payments, ensuring regulatory compliance and optimizing financial operations across the district.
- Manages accounts payable for all district vendors A-Z and utility billings, optimizing financial operations and maintaining strong vendor relationships.
- Experience in managing Los Angeles County Office of Education HRS IBM payroll systems, ensuring accuracy while collaborating with Human Resources Department, and Fiscal Director to maintain comprehensive records for classified staff.
- Optimizing payment cycles, resulting in improved cash flow management, and stronger relationships with vendors and staff members.
Administrative Compliance Specialist
Los Angeles Regional Food Bank
Los Angeles, USA
07.2022 - 04.2023
- Conducted comprehensive compliance audits across 50+ food distribution sites, ensuring adherence to health regulations and optimizing operational efficiency.
- Partnered with the Finance Department to streamline grant management processes, improving document preparation and audit trail accuracy.
- Collaborated on financial audits, enhancing grant support with NAV software expertise.
- Presented nutritional benefits to elders, improving community health awareness.
- Coordinated document collection, ensuring timely submission of reports and audits.
- Conducted compliance audits for food distribution agencies, ensuring adherence to county regulations and enhancing operational efficiency.
- delivered crucial administrative support across departments, facilitating smooth operations and timely project completion.
- Optimized document management systems, reducing processing time. Collaborated with cross-functional teams to ensure adherence to regulatory requirements.
- Pioneered new compliance tracking methods, enhancing overall organizational efficiency. Implemented automated systems for improved accuracy and reporting.
Labor Compliance Project Manager & Office Manager
TPM Labor Compliance Services LLC
02.2019 - 06.2022
- Office manager and project manager responsible of overseeing project manager's and their assistants as well as solely managing 5 construction projects subject to 10 companies each.
- Fostered strong relationships with the City of Los Angeles Housing Department, Bureau of Contract Administration Office, and local unions, producing comprehensive pre-construction notes and meeting minutes. Facilitated effective communication among stakeholders.
- Supervised project management staff and their assistants while leading training workshops and creating training documents for employees as well as relaying reports bi-weekly to CEO on staff deadline reportings.
- Auditing and assuring companies are eligible and secure with proper contracts, State and Federal certifications, and LA County compliance forms - that I am responsible for approving before submitting to the City Of Los Angeles HCID and Bureau of Contract Administration office.
- Experience with LCP Tracker Program, E Comply Program, as well as DIR website, CSLB, and payroll OCPS.
- Led HR duties, improving recruitment through applicant screening and onboarding using Indeed Hiring.
- Assisting CEO on marketing personal businesses and website/social media platforms
3 MONTH CONTRACT TYPIST CLERK (APPLE ONE TEMP)
LA County Department Of Children & Family Services
Pasadena, USA
12.2018 - 02.2019
- Managed digital and physical project files, ensuring up-to-date records.
- Streamlined court case information management, enhancing efficiency for LA County Supervisor. Optimized social worker and police schedules, improving resource allocation.
- Coordinated project materials through meticulous file management and report updates. Implemented LA County processing software to execute clerical functions effectively.
- Maintained precise records and spreadsheets, ensuring data accuracy for informed decision-making. Developed comprehensive route studies for optimal field operations.
- Proposed process improvements in clerical operations, leveraging LA County software capabilities. Introduced an efficient file organization system, enhancing retrieval.
Education
Bachelor - Business Administration
Los Angeles Pacific University
Los Angeles, CA01-2026
Skills
- Project Management
- Fiscal Analysis
- Compliance Auditing
- Secretary skillsets
- Office Management - Supervisor to 8 staff
- HR Experience
- Took lead in training workshops and conducting training documents for staff
- Minute notes
- Software knowledgeable
Certification
- Leadership College Certification from Cityline located in Lakewood, CA.
Awards
- Secretary Role Officer, Toastmasters International public speaking 1/01/23
Publications
- Artwork displayed in the African American Museum displaying the beauty and art of the Los Angeles River.
Timeline
District Fiscal Accounts Payable & Payroll Specialist
South Pasadena Unified School District
05.2023 - Current
Administrative Compliance Specialist
Los Angeles Regional Food Bank
07.2022 - 04.2023
Labor Compliance Project Manager & Office Manager
TPM Labor Compliance Services LLC
02.2019 - 06.2022
3 MONTH CONTRACT TYPIST CLERK (APPLE ONE TEMP)
LA County Department Of Children & Family Services
12.2018 - 02.2019
- Leadership College Certification from Cityline located in Lakewood, CA.
Bachelor - Business Administration
Los Angeles Pacific University
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