Summary
Overview
Work History
Education
Skills
Work Preference
Work Availability
Timeline
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Ashley R. Hughes

Ashley R. Hughes

Columbia,SC

Summary

Professional administrative leader with proven track record in managing office operations and optimizing workflow. Known for fostering team collaboration and consistently achieving results. Reliable and adaptable, skilled in organizational management and strategic planning.

Overview

20
20
years of professional experience

Work History

Administrative Coordinator

Eleos Technologies
01.2015 - Current
  • Supports 40 employees with various administrative requests as needed
  • Works directly with VP of Marketing and Director of Marketing on 3 to 5 conferences each year including coordinating exhibit booth shipments, registrations and travel needs
  • Plans annual client summit event for 100+ individuals including negotiating and securing meeting space, AV needs, meals and events for 3 to 5 day conference
  • Plans and executes annual company wide team meeting for 40 employees including coordinating travel for all remote employees, hotel room block, meeting space, meals and activities for a 2 to 3 day conference
  • Manages office needs for headquartered office including building access, maintenance request, supply ordering and other tasks as necessary
  • Backs up Director of Administration for various HR related tasks
  • Manages expense reporting system (Certify) and oversees expense reporting for six department credit cards and recurring expenses
  • Coordinates travel for Sales Team, Product Team and Team wide on an as need basis
  • Coordinated schedules and travel for CEO (Jan 2015 to Feb 2024) and VP of Business Development (Jan 2015 to October 2021)

Owner/Operator

Legacy Virtual Assistants
08.2015 - 10.2021
  • Operated business as a virtual assistant with over 180 client hours per month.
  • Handled administrative tasks for multiple clients including corporate CEO, start-up founders, leading TV talent development coach and other small business and individuals
  • Responsible for extensive scheduling across multiple time zones, booking travel and coordinating business correspondence for clients
  • Event planning and management both remotely and in-person for corporate client seminars and All-Hands team meeting
  • Various research, coordination and resolution of a variety of tasks and requests as needed
  • Business tasks include invoicing, time-tracking and coordination and communication of contracts

Zirtual Assistant

Zirtual Inc.
01.2014 - 08.2015
  • Virtual assistant handling administrative tasks for multiple clients including public relation firms, insurance firms, property managers, start-ups and accounting businesses

Client and Practice Development Assistant

Sutherland Asbill & Brennan, LLP
10.2010 - 06.2013
  • Maintained group budget of over $3 million and produced budget analysis for Client and Practice Development (CPD), Tax, Energy and Financial Services groups
  • Managed expenses for CPD, Tax, Energy and Financial Services Groups – over 125+ attorneys and staff
  • Tracked Public Relation records for firm of 500+ attorneys
  • Produced and distributed weekly report on firm public relations opportunities
  • Supported upper level managers in a variety of practice groups as needed

Legal Secretary

Sutherland Asbill & Brennan, LLP
11.2006 - 10.2010
  • Handled administrative tasks including the tracking of billable time, expense reports and client files for various attorneys including a Senior Partner

Assistant Account Executive

John Adams Associates, Inc.
02.2006 - 10.2006
  • Coordinated client research, media pitches, mass mailings, events
  • Produced large media lists of major publications, news outlets
  • Organized media interviews for CEO of large educational organization; maintained product research for top luxury automobile company
  • Expense reimbursement and office management tasks

Acquisitions Editor

PublishAmerica, LLP
06.2005 - 02.2006
  • Reviewed and selected manuscripts for potential publication and negotiated contract terms with potential authors

Education

Masters of Business Administration -

University of Maryland, University College
09.2013

Bachelor of Arts - History

James Madison University
Harrisonburg, Virginia
05.2005

Skills

  • Proficient in deadline management
  • Exemplary planning and organization
  • Efficient data researcher
  • Proficient in Microsoft Office Suite and Google Workspace
  • Operations management
  • Documentation and reporting
  • Personnel management
  • Budget development
  • Human resource management
  • Dependable and reliable
  • Schedule management
  • Accurate record keeping

Work Preference

Work Type

Part TimeFull Time

Work Location

Remote

Important To Me

Work-life balanceCompany CultureFlexible work hoursWork from home optionPaid time off

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline

Owner/Operator

Legacy Virtual Assistants
08.2015 - 10.2021

Administrative Coordinator

Eleos Technologies
01.2015 - Current

Zirtual Assistant

Zirtual Inc.
01.2014 - 08.2015

Client and Practice Development Assistant

Sutherland Asbill & Brennan, LLP
10.2010 - 06.2013

Legal Secretary

Sutherland Asbill & Brennan, LLP
11.2006 - 10.2010

Assistant Account Executive

John Adams Associates, Inc.
02.2006 - 10.2006

Acquisitions Editor

PublishAmerica, LLP
06.2005 - 02.2006

Bachelor of Arts - History

James Madison University

Masters of Business Administration -

University of Maryland, University College

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