ASHLEY SANCHEZ
LINDENHURST
Summary
I am a detail-oriented Aesthetics Coordinator with a strong background in patient care, scheduling, and office administration in fast-paced medical aesthetics practices. I specialize in creating a seamless client experience by coordinating treatments, managing EMR systems, and ensuring HIPAA compliance while supporting providers with efficient practice operations. Passionate about the aesthetics field, I thrive on balancing professionalism with a warm, patient-centered approach. My goal is to support both clients and providers while contributing to practice growth and ensuring every patient feels valued, informed, and confident in their care.
Overview
5
5
years of professional experience
Work History
Aesthetic Coordinator
LIBB By Maritza
Smithtown NY
09.2025 - Current
- Manage backend operations including answering phones, scheduling appointments, tracking the owner’s daily schedule, and coordinating the calendar to ensure appointments, meetings, and tasks run smoothly.
- Communicate with vendors, brand representatives, and partners regarding products, orders, and collaborations.
- Coordinate and assist with in-office events, promotions, and client engagement activities.
- Handle administrative tasks including responding to emails, managing inquiries, and maintaining organized client records.
- Assist with inventory management by tracking skincare products, supplies, and placing orders when needed.
- Answer and manage the owner’s business and personal phone to ensure timely responses to clients and partners.
- Support day-to-day business operations to ensure smooth clinic workflow and efficient scheduling.
- Maintain communication with clients regarding appointments, follow-ups, and service inquiries.
Aesthetics Coordinator
Medifreda Aesthetics
Williston Park, NY
01.2024 - 09.2025
- Ensure rooms are cleaned, organized for patients.
- Meet or exceed front desk retail goals.
- Organize and restock on inventory.
- Greet patients, prepare them with consents of procedure and answer any questions of care.
- Collecting deposits to secure appointments, processing service payments.
- Learn about services and products such as (Botox, Fillers, skin care.)
- Manage Instagram, Tik Tok pages, Google Media, and Facebook to assist with marketing and being a content creator.
- Maintain up to date knowledge of industry trends in aesthetics.
- Coordinate open houses and events.
- Communicate orally and in writing with employers and clinic staff about Aesthetic contracts protocols, regulations, promotions where applicable.
- Scheduling patients to consult, and services.
- Maintain a steady and flowing unit for injectors & providers.
- Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
- Planned and coordinated events, meetings, and conferences with stakeholders to ensure successful outcomes.
Medical Receptionist / Supervisor
Garden OBGYN
US
05.2021 - 01.2024
- Answer phone calls, emails, and in-person inquiries.
- Communicate with patients to schedule appointments.
- Gather and track medical information from patients.
- Organize and input data into electronic health records.
- Inquire and process patients' health insurance, run eligibility to ensure active insurance.
- Support office with administrative and secretarial tasks.
- Communicate with the internal office team and providers to ensure patients are helped and everyday tasks are accomplished.
- Understand and maintain HIPAA regulations.
- Obtain prior authorization for any patients having in-office procedures.
- Ensure the reception area is well maintained.
- Coordinate physician schedules and maintain patient flow by communicating patient arrivals or delays.
- Facilitated daily administrative functions, including customer service, patient scheduling, and inventory management.
- Use EMR software to manage patient records and files; reinforce and uphold patient confidentiality as required by HIPAA and clinic.
Education
Associates Degree - Biology
Nassau Community College
05.2023
Skills
- Verbal and written communication
- Organizational skills
- Prompt
- Maintenance reports
- Responsible
- Patient confidentiality
- Great multitasker
- Work efficient
- Office administrative
- Schedule management
- Electronic health records management
- Patient flow management
LANGUAGES
Spanish - Advanced
Timeline
Aesthetic Coordinator
LIBB By Maritza
09.2025 - Current
Aesthetics Coordinator
Medifreda Aesthetics
01.2024 - 09.2025
Medical Receptionist / Supervisor
Garden OBGYN
05.2021 - 01.2024
Associates Degree - Biology
Nassau Community College