Ashley Schwartzwald
Brooklyn Park,MN
Summary
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills. Proficient in QuickBooks and adept at fostering vendor relationships, demonstrating a keen attention to detail and a proactive approach. Also, an organized and dependable candidate successful at managing multiple priorities with a positive attitude. Willingness to take on added responsibilities to meet team goals.
Overview
9
9
years of professional experience
Work History
Accounting Associate
Paragon Commercial Builders
2023.09 - 2024.07
- Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
- Maintained high level of confidentiality and professionalism when handling sensitive financial information, promoting trust among clients and colleagues.
- Directed gathering of required documentation and files for account audits and completed reviews.
- Enhanced financial accuracy by consistently reconciling accounts and resolving discrepancies.
- Assessed data and information to verify entry, calculation, and billing code accuracy.
- Ensured adherence to GAAP standards by maintaining proper documentation supporting all financial transactions recorded in the general ledger.
- Contributed to successful completion of special projects as assigned by senior management or partners in the firm.
- Facilitated audit processes, ensuring readiness by maintaining organized financial records and supporting documents.
- Strengthened vendor relationships by ensuring timely and accurate payments, utilizing effective communication and negotiation skills.
- Matched purchase orders with invoices and recorded necessary information.
- Manage all day to day accounting activities such as billing, AP, AR, Credit & Collections
- Managed and responded to correspondence and inquiries from customers and vendors.
- Created detailed expense reports to facilitate reimbursement for business expenses incurred.
- Create & send lien release waivers to vendors & subcontractors through LevelSet.
- Create, approve, & deny vendor and subcontractor invoices daily through Bill.com & submit weekly wire payments via bank.
Service Coordinator
Silver Tree Plumbing & Heating
2022.09 - 2023.09
- Served as a primary point of contact for clients, addressing inquiries, providing updates, and ensuring overall satisfaction with services rendered.
- Maintained accurate records of all service activities, facilitating smooth communication between clients and technicians.
- Resolved customer complaints and issues to drive satisfaction and loyalty.
- Oversaw the scheduling and dispatching of technicians, maximizing efficiency and minimizing delays in service delivery.
- Communicated with clients and service providers to provide updates on work progress.
- Liaised with finance department to ensure accurate billing and resolve any discrepancies, enhancing customer trust and satisfaction.
- Coordinated with external vendors to ensure timely availability of necessary parts, preventing delays in service completion.
Accounts Receivables/Office Administrator
Heating & Cooling Two
2018.10 - 2022.08
- Reduced outstanding accounts receivable balances by diligently following up on overdue payments.
- Prepared and mailed invoices to customers, processed payments, and documented account updates.
- Negotiated payment arrangements with customers to establish timely receipt of payments.
- Collaborated with sales teams to address billing discrepancies and resolve client disputes promptly.
- Aided in the reduction of bad debt write-offs through diligent monitoring of aging reports and proactive collections efforts.
- Submitted cash and check deposits and generated cash receipts to record money received.
- Ensure all new equipment is properly registered for warranty purposes.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Schedule HVAC service calls and annual tune ups.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
Administrative Assistant
UHL Company
2016.12 - 2017.11
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
- Ensured accurate record-keeping with diligent data entry and database management for vital company information.
- Supported executive staff through scheduling meetings, coordinating travel arrangements, and preparing crucial documents.
- Maintained inventory of office supplies and placed orders.
- Assisted coworkers and staff members with special tasks on daily basis.
Sales Coordinator
Sheraton Hotels
2015.10 - 2016.12
- Maintained accurate records of all sales activities, including contracts, proposals, quotes, follow-ups, and customer communications.
- Designed customized proposals tailored to each client''s unique needs and budget constraints.
- Managed complex events, ensuring seamless execution and positive customer experiences.
Skills
- Intercompany Transactions
- Invoice Processing
- Attention to Detail
- Proactive and Self-Motivated
- Quickbooks
- Accounts Payable
- Accounts Receivable
- Purchase Orders
Timeline
Accounting Associate
Paragon Commercial Builders
2023.09 - 2024.07
Service Coordinator
Silver Tree Plumbing & Heating
2022.09 - 2023.09
Accounts Receivables/Office Administrator
Heating & Cooling Two
2018.10 - 2022.08
Administrative Assistant
UHL Company
2016.12 - 2017.11
Sales Coordinator
Sheraton Hotels
2015.10 - 2016.12
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