Ashley Slade
Houston,TX
Summary
Systematic Executive Assistant with successful experience in a remote settings. Hardworking team-player with expertise in Microsoft suite, completing various clerical tasks and offering staff support. Responsible, punctual, and productive professional when working with little to no supervision. A natural communicator, effectively liaising at all levels, across departments, and with new employees. Breadth of experience working with executives in a professional setting, while maintaining great organization and ensuring to meet deadlines.
Overview
8
8
years of professional experience
Work History
Operational Support Administrator
Robert Half
09.2022 - 02.2023
- Pull reports from sales force weekly to create excel reports for candidate time entry
- Edit candidate resumes to ensure professional tone to deliver to clients of Robert Half
- Create excel projection charts for the director , to help track candidate hours to meet quarterly budget amount
- Reconcile expense reports for independent contractor clients weekly with Concur
- Proofread and edit Robert Half Job postings to ensure a professional tone and catch grammatical errors
- Assist clients with various duties such as benefits, time reporting , and i-9 compliance , Work day
- Keep up to date knowledge of background, drug testing, and on boarding processes for each client of Robert Half
- Create and maintain relationships with recruiters, and payroll to expedite on boarding for clients
- Ensuring with all communications between clients and candidates are professional
- Collected, arranged, and input information into database system.
- Identified and recommended changes to existing processes to improve accuracy, efficiency, and quality service.
- Assisted coworkers and staff members with special tasks on daily basis.
Administrative Assistant
Ashley Home Store
07.2021 - 03.2022
- Run daily customer order reports Process on boarding paperwork to Human Resources
- Updating product status in the warehouse in STORIS application Assist with building expansion projects
- Scheduled office meetings and client appointments for staff teams
- Answered multi-line phone system, routing calls, delivering messages to warehouse personnel and greeting visitors
- Interacted with vendors, contractors, and professional services personnel to receive orders, direct activities, and communicate instructions for various warehouse repairs
- Created detailed expense reports and requests for capital expenditures
- Monitored premises, screened visitors, updated logs and issued passes to maintain security
- Arranged rapid office equipment repair and maintenance with vendors
- Developed and updated several spreadsheets and data bases to track.
Staffing Coordinator/Human Resource Assistant
Belmont Village Senior
10.2020 - 04.2021
- Developed and maintained work schedules for 175+ staff including Nurses, Nurse assistants, Private PAL Escorts and Enrichment Leaders
- Bulk mailing/creating correspondence for each department
- Assisted Management level team members such as the Director of Resident Care and Service & Memory program coordinator with scheduling and resident files/contracts
- Created and maintained more than 4 custom excel spreadsheets for data management and hour tracking
- Assisted HR generalist with auditing employee data while leading orientations for new employees
- Decreased Overtime hours by 5% for over a three-month period
- Screened applicants in Applicant Tracking System (ATS) for open positions and forwarded qualified applicants to appropriate Department Managers for consideration
- Organized new employee orientation schedules for new hires
- Delivered friendly assistance with new hires throughout the interviewing and hiring process
- Assisted with on-boarding process of 12 new hires in between 6 months.
Human Resource Assistant
Comfort | Sentoria Staffing Solutions
08.2020 - 09.2020
- Alphabetized Employee confidential documents
- Confidentiality with employee files/paperwork
- Assisting HR managers with special projects/timekeeping software
- Proofread and employee work schedules in Excel Spreadsheet
- Printing, Faxing, Scanning, and Laminating
- Successfully revamped Visual Comfort's 2020-2021 Employee handbook
- Digitized 250+ HR documents
- Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency.
Administrative Assistant
Linebarger, Goggan, Blair & Sampson
08.2018 - 08.2020
- Increased productivity over 75%, filing additional 25 petitions to courts daily
- Assist supervisor with special projects
- Communicated with other colleagues in Lawsuit production team Proofread/Editing petitions before filing
- Maintained organized office and case-specific paper and digital files for easy tracking and retrieval
- Maintained complex files for short sales, foreclosures, and traditional real estate transactions
- Prepared for trials, conducting legal research, and drafting pleadings
- Reviewed, edited, and proofread legislation drafts for proper grammar, spelling, punctuation, and formatting
- Worked alongside attorneys, administrative assistants and fellow legal assistants on complex cases and legal processes
- Reviewed wide-ranging contracts and agreements and summarized terms for easy assessment
- Filed court documents and legal pleadings with the court clerk on behalf of attorneys.
Executive Assistant/Receptionist
SS&K INC
09.2014 - 08.2018
- Created and manage both digital and hard copy filing systems for all executives
- Made travel arrangements and schedule meetings based on all partners' itineraries
- Organized and coordinated conferences and monthly meetings for all executives
- Responded to 25+ emails and other correspondence daily to facilitate communication and enhance business processes
- Screened up to 15 calls per day and initiated actions to respond or direct messages for managers
- Transcribed minutes of meetings and executed meetings and events for the company to support sales, business development and senior management teams
- Organized and dispersed envelopes, postage and mail correspondence for staff and management,
- Maintained a postage meter for the budget and coordinated with delivery and courier services
- Filed paperwork and organized computer-based information
- Monitored and screened 20 visitors per day to verify accessibility to inter-office personnel.
Education
High School Diploma -
Landstown High School Governor's STEM And Technology Academy
Virginia Beach, VA06.2017
Skills
- Salesforce
- CMS development
- Time Management
- Detail-Oriented
- High Learning agility
- Collaboration
- Workday
- Concur
- Creativity and Innovation
- Reliable and Responsible
- Problem Solving
- Communication
- Email Marketing
- Payroll
Additional Information
- DECA Member CERTIFICATIONS/ LICENSES , Certified Nurse Assistant License – April 2018 - June 2018 Real Estate License – May 2021 - March 2022
Timeline
Operational Support Administrator
Robert Half
09.2022 - 02.2023
Administrative Assistant
Ashley Home Store
07.2021 - 03.2022
Staffing Coordinator/Human Resource Assistant
Belmont Village Senior
10.2020 - 04.2021
Human Resource Assistant
Comfort | Sentoria Staffing Solutions
08.2020 - 09.2020
Administrative Assistant
Linebarger, Goggan, Blair & Sampson
08.2018 - 08.2020
Executive Assistant/Receptionist
SS&K INC
09.2014 - 08.2018
High School Diploma -
Landstown High School Governor's STEM And Technology Academy
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