Ashley Taylor
Slater,IA
Summary
Highly organized and detail-oriented Senior Executive Assistant with over15 years of experience providing comprehensive administrative support to senior leadership teams and executives. Proven track record of managing complex schedules, coordinating high-profile events, and facilitating smooth transitions during organizational changes. Adept at improving processes, enhancing productivity, and fostering positive relationships within the organization. Skilled in project management, communication, and strategic planning, with a strong commitment to excellence and continuous improvement.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Executive Assistant to the President
Chevron (formerly Renewable Energy Group)
06.2022 - Current
- Provided administrative support to the President and BU Leadership Team, managing over 100 tasks and requests per month.
- Screened phone calls, provided timely information to inquiries, and routed to appropriate personnel, handling an average of 50 calls per day.
- Assisted in the creation of company presentations, forms, handbooks, and other business-related materials, contributing to over 20 major projects annually.
- Maintained schedules and contact information as requested, ensuring the accuracy of over 200 contacts and calendar entries.
- Arranged travel for the President, including international travel, coordinating over 30 trips per year.
- Created memos, visual presentations, letters, charts, tables, and graphs, producing over 100 documents annually.
- Ensured accuracy of spelling, grammar, and proofreading of all correspondence, reviewing over 500 documents per year.
- Compiled and submitted expense reports accurately and timely, processing over 50 reports annually.
- Organized meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and maintaining event budgets, managing over 10 major events per year.
- Acted as a project manager for special projects at the request of management, successfully leading over 5 projects annually.
- Coordinated and oversaw strategic initiatives from development through successful execution under the guidance of senior leadership, contributing to over 10 initiatives per year.
- Assisted and communicated with executives in decision-making, program management, and initiative implementation, supporting over 15 key decisions annually.
- Reviewed, designed, and executed on improvements to organizational structure, found knowledge and skills gaps, and helped address them, leading to a 20% improvement in team efficiency.
- Improved current processes and coordinated organizational procedures for optimized efficiency and productivity, resulting in a 15% increase in productivity.
- Helped with the transition during the acquisition by Chevron, ensuring a smooth integration of processes and systems, impacting over 800 employees.
- Provided support and guidance to staff during the transition period, addressing concerns and maintaining morale, leading to a 90% employee satisfaction rate during the transition.
- Managed sensitive information discreetly, maintaining strict confidentiality in all aspects of executive support.
- Assisted with the onboarding process for new executive team members, creating a smooth transition for all involved parties.
- Contributed valuable input during senior leadership meetings resulting in better alignment across functions towards shared goals.
- Organized and coordinated conferences and monthly meetings.
- Served as a trusted liaison between the President''s office and internal departments, facilitating efficient collaboration on projects and initiatives.
- Provided exceptional customer service when interacting with external clients or partners building positive rapport on behalf of the President.
Senior Executive Assistant to the President
Renewable Energy Group
06.2021 - 07.2022
- Provided administrative support to the President and Board of Directors, managing over 100 tasks and requests per month.
- Screened phone calls, provided timely information to inquiries, and routed to appropriate personnel, handling an average of 50 calls per day.
- Assisted in the creation of company presentations, forms, handbooks, and other business-related materials, contributing to over 20 major projects annually.
- Maintained schedules and contact information as requested, ensuring the accuracy of over 200 contacts and calendar entries.
- Arranged travel for the President and Board of Directors, including international travel, coordinating over 30 trips per year.
- Created memos, visual presentations, letters, charts, tables, and graphs, producing over 100 documents annually.
- Ensured accuracy of spelling, grammar, and proofreading of all correspondence, reviewing over 500 documents per year.
- Compiled and submitted expense reports accurately and timely, processing over 50 reports annually.
- Organized programs/meetings, board meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and maintaining event budgets, managing over 10 major events per year.
- Acted as a project manager for special projects at the request of management, successfully leading over 5 projects annually.
- Processed travel expenses and reimbursements for the executive team and senior management group, handling over 100 expense reports per year.
- Contributed to smooth business operations by planning and organizing meetings and conferences, ensuring the success of over 15 events annually.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Maintained professionalism while handling sensitive information by adhering to strict confidentiality protocols at all times.
- Developed strong relationships with internal departments to facilitate cross-functional collaboration on key initiatives driven by senior leaders.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
Executive Team Assistant
Renewable Energy Group
05.2019 - 07.2021
- Provided administrative support to the Senior Leadership Team and President/CEO, managing over 100 tasks and requests per month.
- Screened phone calls, provided timely information to inquiries, and routed to appropriate personnel, handling an average of 50 calls per day.
- Assisted in the creation of company presentations, forms, handbooks, and other business-related materials, contributing to over 20 major projects.
- Booked travel for the Senior Leadership team, including international travel, coordinating over 30 trips per year.
- Created memos, visual presentations, letters, charts, tables, and graphs, producing over 100 documents annually.
- Ensured accuracy of spelling, grammar, and proofreading of all correspondence, reviewing over 500 documents per year.
- Compiled and submitted expense reports accurately and timely, processing over 50 reports annually.
- Organized programs/meetings, board meetings, or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers, and maintaining event budgets, managing over 10 major events per year.
- Acted as a project manager for special projects at the request of management, successfully leading over 5 projects annually.
Program Associate
Iowa Coalition Against Sexual Assault
07.2018 - 05.2019
- Provided administrative support to the leadership team, IowaCASA Board, and coalition staff
- Supported and coordinated coalition outreach and fund development strategies
- Assisted with various projects, answered the phone, and welcomed visitors
- Provided logistical support for coalition membership and outreach events
- Maintained office equipment and supplies inventories, ordered as necessary
- Supported events sponsored by community volunteers and participated in fund development committee
Administrative Assistant
Iowa Coalition Against Sexual Assault
11.2015 - 07.2018
- Provided daily support to coalition staff
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Provided logistical support for training events
- Maintained office equipment and supplies inventories, ordered as necessary
- Provided administrative support to IowaCASA Board
- Maintained confidentiality of sensitive information by adhering to strict privacy policies and implementing secure filing systems.
- Promoted a positive work environment through effective communication skills and fostering professional relationships among colleagues.
- Organized office events such as holiday parties or team-building activities, promoting a positive company culture and boosting employee morale.
Engineering Project Coordinator
Prairie Engineering Inc.
04.2015 - 09.2015
- Assisted in all projects, subcontracts, purchasing, and accounts payable
- Communicated with field personnel to obtain vendor pricing
- Prepared and tracked purchase orders and subcontracts
- Maintained certificates of insurance from all sub-contractors and vendors
- Prepared and distributed Operations & Maintenance Manuals for all projects
Engineering Project Coordinator/Office Manager
Syngenta
04.2013 - 04.2015
- Supported Project Managers with RFP preparation, submittal management, invoice management, and more
- Provided administrative support and office management duties
- Coordinated internal and external meetings and conferences
- Organized and maintained electronic filing system
- Contributed to stakeholder relationship management, addressing concerns promptly and maintaining open lines of communication throughout projects'' duration.
Engineering Project Coordinator
Aerotek/Syngenta
08.2012 - 04.2013
- Supported Project Managers with RFP preparation, submittal management, invoice management, and more
- Provided administrative support and office management duties
- Coordinated internal and external meetings and conferences
- Organized and maintained electronic filing system
Administrative Assistant to the VP/GM
Fair-Play Scoreboards/A Trans-Lux Company
08.2011 - 08.2012
- Managed incoming calls professionally while filtering inquiries according to priority levels set by the Vice President.
- Managed calendar and time approvals
- Sorted and distributed company mail
- Scheduled appointments and supervised while the boss was away
- Prepared expense reports and conducted research for various tasks and projects
- Assisted Human Resources with a variety of projects
- Developed strong working relationships with internal departments for better collaboration and efficiency.
Collector II
Accountemps/Wells Fargo Home Mortgage
07.2011 - 08.2011
- Ran reports and dispersed mail/e-mail/faxes to the team
- Assigned tasks and sent letters
Secretary of Enrollment Services
Iowa Central Community College
04.2010 - 06.2010
- Handled general secretarial and clerical duties
- Welcomed students and parents to the college
- Entered incoming enrollment applications and ACT scores
- Sent acceptance letters to future students
Administrative Assistant
Decker Truck Line
03.2008 - 01.2010
- Composed the monthly company newsletter
- Ordered all office supplies for the terminal
- Arranged conference room meetings and wrote company press releases
- Assisted the human resources department with various tasks
- Sorted and distributed mail for the office daily
- Ran the company store and scheduled usage of company vehicles
- Arranged annual Adopt a Highway campaign
Education
Certified Wellness Coach - Holistic Wellness
Institute of Integrated Nutrition
Online 01.2020
Accounting - undefined
DMACC
Ankeny, IA01.2014
Some College (No Degree) - Human Services
Iowa Central Community College
Fort Dodge, IAHigh School - undefined
Southern Cal
Lake City, IA01.2002
Skills
- Executive Support
- Administrative Support
- Project Management
- Event Coordination
- Travel Arrangements
- Meeting Facilitation
- Communication
- Organizational Skills
- Process Improvement
- Strategic Planning
- Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Document Management
- Team Collaboration
- Advanced Multitasking
- Proactive Problem-Solving
- Expense Reporting
Certification
- Certified Administrative Professional (CAP)
- Project Management Professional (PMP)
- Microsoft Office Specialist (MOS)
- Certified Meeting Professional (CMP)
Timeline
Executive Assistant to the President
Chevron (formerly Renewable Energy Group)
06.2022 - Current
Senior Executive Assistant to the President
Renewable Energy Group
06.2021 - 07.2022
Executive Team Assistant
Renewable Energy Group
05.2019 - 07.2021
Program Associate
Iowa Coalition Against Sexual Assault
07.2018 - 05.2019
Administrative Assistant
Iowa Coalition Against Sexual Assault
11.2015 - 07.2018
Engineering Project Coordinator
Prairie Engineering Inc.
04.2015 - 09.2015
Engineering Project Coordinator/Office Manager
Syngenta
04.2013 - 04.2015
Engineering Project Coordinator
Aerotek/Syngenta
08.2012 - 04.2013
Administrative Assistant to the VP/GM
Fair-Play Scoreboards/A Trans-Lux Company
08.2011 - 08.2012
Collector II
Accountemps/Wells Fargo Home Mortgage
07.2011 - 08.2011
Secretary of Enrollment Services
Iowa Central Community College
04.2010 - 06.2010
Administrative Assistant
Decker Truck Line
03.2008 - 01.2010
Accounting - undefined
DMACC
High School - undefined
Southern Cal
- Certified Administrative Professional (CAP)
- Project Management Professional (PMP)
- Microsoft Office Specialist (MOS)
- Certified Meeting Professional (CMP)
Certified Wellness Coach - Holistic Wellness
Institute of Integrated Nutrition
Some College (No Degree) - Human Services
Iowa Central Community College
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