Ashley Todd
Rochester,NY
Summary
Accomplished Executive Administrator/Assistant PM with a proven track record at Element Design Build, adept in executive and project management support. Leveraged effective communication and Microsoft Office Suite expertise to enhance decision-making and operational efficiency. Strategic-minded individual with exceptional background spent in Construction Administration.
Overview
8
8
years of professional experience
Work History
Executive Administrator / Assistant PM
Element Design Build
04.2023 - 11.2024
- Served as a trusted advisor to executives providing guidance and support in strategic decision making.
- Supported executive decision-making by conducting research, analyzing data, and providing insightful recommendations.
- Fostered positive working relationships with cross-functional teams through excellent interpersonal skills and clear communication.
- Facilitated successful meetings by preparing agendas, distributing materials, tracking action items, and recording minutes.
- Assisted executives in achieving business objectives with thorough project management support from initiation to completion.
- Fostered strong rapport with clients, vendors, and subcontractors through consistent follow-up and communication.
- Assisted in the successful completion of projects by coordinating tasks, monitoring progress, and maintaining documentation.
- Actively participated in weekly project reviews with senior management to discuss progress updates, challenges faced, potential solutions, and future plans.
- Assisted in the change order process by reviewing requests for changes to specifications or budgetary allowances before submitting them for approval.
- Sourced, vetted and managed vendors needed to accomplish project goals.
- Reviewed project plans and specifications to understand project requirements and provide take offs for final review.
- Evaluated subcontractor bids to obtain best value for projects.
- Reviewed and approved invoices and payments, verifying accuracy of expenses.
Construction Administrative Assistant
NEW Energy Works
10.2016 - 04.2023
- Aided in risk mitigation efforts through careful record-keeping of insurance certificates for subcontractors and suppliers involved in projects.
- Facilitated efficient subcontractor coordination by managing correspondence, scheduling meetings, and distributing pertinent information as needed and directed by the Construction Manager.
- Prepared and maintained departmental and construction contracts and invoices and submitted for payment.
- Enhanced project efficiency by providing administrative support to construction management teams.
- Increased cost savings with diligent expense tracking and prompt identification of discrepancies or overcharges on invoices.
- Supported the procurement process for materials and equipment through diligent research, vendor comparison, and purchase order creation.
- Increased accuracy in document management by maintaining an organized filing system for contracts, permits, and blueprints.
- Eased the workload of construction managers with proficient calendar management, travel arrangements, and meeting coordination tasks as required.
- Ensured continuity between projects with meticulous documentation of closeout procedures including punch list completion, final inspections, and warranty information.
- Conducted research and gathered information in support of construction supervisor's decision-making responsibilities.
- Managed filing system, entered data and completed other clerical tasks.
- Liaised between field, office, and different departments to maintain effective lines of communication.
- Actively participated in weekly project reviews with senior management to discuss progress updates, challenges faced, potential solutions, and future plans.
- Enabled accurate project tracking by maintaining up-to-date photos, selections, and budgets in project management software.
- Assisted in the change order process by reviewing requests for changes to specifications or budgetary allowances before submitting them for approval.
- Cultivated strong relationships with clients and team members, promoting culture of open communication and trust.
Education
Associate of Arts - History
Everett Community College
Everett, WA06.2008
Skills
- Effective communication
- Information confidentiality
- Executive support
- Records management
- Project Support
- Microsoft Office Suite
- Contracts
- BuilderTREND
Timeline
Executive Administrator / Assistant PM
Element Design Build
04.2023 - 11.2024
Construction Administrative Assistant
NEW Energy Works
10.2016 - 04.2023
Associate of Arts - History
Everett Community College
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