Ashley Velasquez
Sunnyvale,CA
Summary
Efficient, accuracy-driven Executive Assistant successful at delivering key clerical support to internal teams, customers, vendors and other stakeholders. Demonstrated success in analytical problem solving and boosting operational efficiency.
Overview
8
8
years of professional experience
Work History
Administrative Business Partner
Zoox, Inc
Foster City, CA
05.2022 - Current
- Managed administrative functions, including complex calendar management for Vice President of Program Management Office and Senior Manager of Data Science.
- Implemented project management techniques to overcome obstacles and increase team productivity.
- Scheduled conference rooms, prepared agendas and maintained calendars to prepare for meetings and events.
- Booked airfare, hotel and ground transportation to coordinate office travel.
- Processed travel expenses and reimbursements for team and senior management group.
- Worked with senior management to initiate new projects and assist in various processes involving new hires, internal programs and company wide events.
Executive Assistant
Alteryx
Remote, CA
04.2021 - 05.2022
- Managed administrative functions, including complex calendar management for Chief Customer Officer with focus on proper allocation of executive availability.
- Planned and coordinated internal meetings, off-site events, and team-building exercises by selecting vendors and venues, managing budgets, and developing event plans.
- Worked with senior management to initiate new projects and assist in various processes.
- Collaborated with multiple department leaders to build out new hire onboarding for Global Customer Success and Services department
- Prepared and managed expense reports for corporate purchasing/travel card for Chief Customer Officer.
- Coordinated travel arrangements, including booking airfare, hotel, and ground transportation for internal and external meetings.
Administrative Assistant
Robinhood Markets, LLC
Menlo Park , CA
03.2019 - 04.2021
- Managed administrative functions, including complex calendar management for Chief People Officer, and 4 other department leaders with focus on proper allocation of executive availability.
- Prepared and distributed team-based communications to foster collaboration and enhance team morale.
- Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
- Worked with senior management to initiate new projects and assist in various processes.
- Planned and coordinated internal meetings, off-site events and team-building exercises by selecting vendors and venues, managing budgets and developing event plans.
- Partnered closely with our internal Compensation, Learning & Development and Talent Management teams to coordinate logistics for companywide trainings, manager onboarding, performance reviews.
- Prepared and managed expense reports for corporate purchasing/travel card for multiple executives.
- Coordinated travel arrangements, including booking airfare, hotel and ground transportation for multiple senior leaders.
Executive Assistant
Palo Alto Networks
Santa Clara , CA
01.2016 - 08.2018
- Managed administrative functions, including complex calendar management for SVP of Security and 3 directors of Engineering with focus on proper allocation of executive availability.
- Organized and coordinated Security summits, QBRs, and quarterly department All Hands and product releases.
- Processed travel expenses and reimbursements for multiple members of executive team and senior management group.
- Collaborated with company-wide admin community for cross functional meetings, new hire onboarding and events.
- Organized and managed department swag for product launches and new hires.
- Managed high volume of purchase orders for engineering team.
Education
Associate of Arts - Psychology
Foothill College
Los Altos, CA06.2016
Skills
- Scheduling and calendar management
- Project Management
- Travel Arrangements
- Expense Reports through Concur
- Advanced MS Office Suite & Google Suite
- Zoom, Teams, Webex
- Workday
- Events logistics management
- Purchase Orders
Timeline
Administrative Business Partner
Zoox, Inc
05.2022 - Current
Executive Assistant
Alteryx
04.2021 - 05.2022
Administrative Assistant
Robinhood Markets, LLC
03.2019 - 04.2021
Executive Assistant
Palo Alto Networks
01.2016 - 08.2018
Associate of Arts - Psychology
Foothill College