Ashley Wagner
Midland,TX
Summary
Responsible and motivated student ready to apply education in the workplace. Offers excellent technical abilities with software and applications, ability to handle challenging work, and excellent time management skills.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Administrative Assistant, Operations
AIM- American Industrial Machinery
Odessa, TX
07.2023 - Current
- Enter new work orders
- Completing journal entries & inventory adjustments when inventory manufacturing projects are completed.
- Verify and maintain balance sheet for WIP inventory is up to date
- Maintain all open WIP work orders
- Maintained accurate records of purchases including item descriptions, quantities ordered and received.
- Assisted in resolving discrepancies between invoices and delivery receipts and products received from vendors.
- Worked closely with accounting department to resolve any billing issues with vendors.
- Prepared purchase orders and sent to distributors and suppliers.
- Worked with operation managers to develop consistent service levels across locations.
- Maintained accurate records of finished products, materials used, and costs associated with each job.
- Coordinated with other departments on projects involving machining processes.
- Maintained accurate records of job progress, material usage, labor costs.
- Sourced materials from suppliers based on cost-effectiveness and availability criteria.
- Prepared quotes for customers based on labor hours estimates and material costs.
- Ordered supplies such as raw materials, tools, fixtures., as needed.
- Created detailed reports summarizing job progress including timelines, cost projections.
- Maintained accurate records of all incoming, outgoing shipments from vendors, customers.
- Assisted with month-end closing activities such as journal entries, reconciliations.
- Collaborated with other departments to resolve any issues related to inventory tracking systems.
- Reconciled invoices with purchase orders to verify accuracy in vendor payments.
- Investigated discrepancies in accounts payable invoices related to inventory purchases.
- Received, evaluated and scanned in new inventory, updated computer database and proactively resolved variances.
- Completed inventory counts as scheduled and resolved variances.
- Performed periodic cycle counts of warehouse inventories for accuracy verification.
- Coordinated with vendors to ensure timely delivery of incoming shipments.
- Posted financial data in Excel spreadsheets and managed inventory.
- Reviewed and verified employee timesheets for accuracy and completeness.
- Audited timecards for accuracy and completion prior to submitting them for processing.
- Monitored inventory levels of raw materials and ordered additional stock when needed.
Administrative Assistant
American Piping Inspection
Midland, TX
01.2023 - 07.2023
- Provided regular updates on performance metrics including hours worked and amount allocation through tracked excel reports to billing, customer's project manager, and business development VP for long-term jobs.
- Coordinated the organization and transmission of onboarding paperwork for new employees to the main office in Oklahoma.
- Ensured billing information is included in reports
- Verified truck GPS and hours for billing purposes
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Entered data into spreadsheets using Microsoft Excel or other similar programs.
- Updated contact lists regularly when changes occur in employee status or contact information.
- Developed and implemented policies and procedures.
- Answered employee queries regarding HR policies and procedures.
- Maintained personnel records in accordance with HR policies.
- Prepared payroll records for submission to HR department.
- Updated employee records indatabase system.
- Coordinated and managed daily administrative operations of the office.
- Organized and maintained filing systems, including electronic databases and records.
- Prepared special reports by collecting, analyzing and summarizing information from various sources.
- Reviewed employee time sheets for accuracy prior to submission for payroll processing.
- Reviewed documents and obtained additional information to complete accurate paperwork and avoid delays.
- Produced thorough, accurate and timely reports of project activities.
- Monitored budgets and expenditures to ensure cost-effectiveness while maintaining quality standards.
- Maintained up-to-date records of employee attendance, payroll information, vacation requests.
- Entered time and attendance logs in preparation for payroll.
- Maintained records of inspection findings, hazard assessments, and corrective actions taken.
Assistant Manager
H&R Block
Midland, TX
12.2022 - 02.2023
- Handled collections and financial reports, Created purchase and sales orders
- Managed store opening and closing
- Oversaw day-to-day store operations and met sales targets
- Ensured individual financial reports aligned with store operations, Team leader
- Coordinated with other departments to ensure smooth flow of operations.
- Resolved conflicts between team members in an effective manner.
Appointment Coordinator/Receptionist
Dr. Keith Poe DDS
Midland, TX
05.2021 - 12.2022
- Ensured that all necessary paperwork was completed prior to scheduled appointments.
- Responded promptly to any changes or cancellations of existing appointments.
- Monitored no-show rates and took appropriate action when needed.
- Call in prescriptions when directed by doctor
- Assisted in resolving conflicts with conflicting schedules or double bookings.
- Coordinated and scheduled patient appointments with physicians and other healthcare providers.
- Verified insurance eligibility for all patients prior to scheduling appointments.
- Answered phone calls, emails, and other inquiries from patients regarding appointment scheduling.
- Provided information to patients on available appointment times and clinic policies.
- Maintained up-to-date records of patient appointments in the electronic medical system.
- Processed payments for co-pays at time of service according to established protocols.
- Managed a high volume of incoming requests while maintaining quality customer service.
- Maintained daily calendars, set appointments with clients and planned daily office events.
- Reviewed patient records and insurance information to ensure accuracy of billing.
- Analyzed rejected claims and identified errors in order to re-submit them for payment.
- Assisted patients with understanding their dental insurance coverage options.
- Resolved billing disputes between providers and insurers, ensuring timely payments.
- Processed payments received from insurance companies and allocated funds appropriately.
- Verified patient eligibility for specific treatments based on their dental plan coverage.
- Created invoices for services rendered by dentists, including fees, codes, and modifiers.
- Provided customer service support to answer questions about billing procedures.
Orthodontic Assistant
Allington Dental
Midland, TX
12.2020 - 05.2021
- Assisted orthodontist in clinical activities such as taking impressions, fitting bands, and placing arch wires.
- Provided patient education regarding oral hygiene and post-treatment care instructions.
- Organized patient records and kept track of treatment plans.
- Performed chairside duties including preparation of trays and passing instruments to the doctor during procedures.
- Scheduled appointments for patients based on availability of doctors' time slots.
- Ordered supplies for the office as needed.
- Instructed patients on how to properly use orthodontic appliances such as headgear or elastics.
- Assisted with laboratory procedures such as pouring models, trimming appliances, fabricating retainers.
- Monitored progress of each case by tracking changes in tooth movement over time.
- Attached wiring for braces and advised patient on how to properly and gently brush and floss.
- Made impressions of teeth for mouth guards and other oral fixtures.
- Provided chairside assistance by handing Orthodontists instruments during surgeries and procedures.
- Sterilized dental equipment using automatic washers to prevent cross contamination.
- Updated patient records with new data and treatment information.
- Created and fit dental appliances for patients. adjusting as necessary.
Patient Care Coordinator
Allington Dental
San Angelo, TX
09.2019 - 10.2020
- Coordinated patient care services with the medical team to ensure quality and timely delivery of care.
- Provided ongoing communication with patients, families, and other healthcare providers regarding treatment plans and progress.
- Scheduled appointments for patients and coordinated follow-up visits as needed.
- Maintained accurate records of all patient care activities using electronic health record systems.
- Performed administrative duties such as filing paperwork, answering phones and scheduling appointments.
- Developed treatment plans based on individualized assessment of each patient's needs.
- Scheduled evaluations and procedures for patients.
- Completed insurance verifications and claim forms for patient intake and processing.
- Verified patients' insurance and payment methods during admissions or check-in processes.
- Explained policies, procedures and services to patients.
- Obtained informed consent and payment documentation from patients and filed in system.
- Completed registration procedures for patients, expertly inputting information to meet provider, facility and legal requirements.
- Instructed patients on policies and required actions for different types of appointments and procedures.
- Counselled patients on potential financial liabilities and payment requirements.
Administrative Assistant
Highpoint Global Capital
Midland, TX
01.2017 - 02.2019
- Provided administrative support to the Vice President of Land
- Assisted in new employee onboarding
- Submitted and reconciled expense reports and financial statements
- Prepared and edited documents such as memos, letters, and reports
- Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
- Managed incoming calls while providing information or transferring callers to appropriate personnel.
- Created travel arrangements for senior managers according to their requirements.
- Coordinated travel arrangements and completed expense reports for travel reimbursement.
Server/Bartender
Wall Street Bar & Grill
Midland, TX
06.2011 - 01.2017
- Maintained relationships with regular customers in Midland's business community
- Assisted in training new servers.
- Maintained knowledge of current menu items, garnishes, ingredients and preparation methods.
- Conducted regular inventory checks to maintain adequate levels of necessary supplies.
- Operated POS terminals to input orders, split bills and calculate totals.
- Prepared alcoholic and non-alcoholic beverages according to recipe standards.
- Maintained inventory of liquor, beer, wine, and other beverage items.
- Trained new bartenders on drink preparation and upselling techniques.
- Balanced daily registers and generated sales reports for management.
Education
Associate's degree in General Studies -
Midland College
Midland05.2022
Bachelors in Accounting -
UTPB
Odessa, TXSkills
- Microsoft Excel
- Medical Billing
- Recordkeeping and bookkeeping
- Billing and coding
- Administrative Support
- Accounting Support
- Project Management
- Diagnostic x-rays
- Office Administration
- Timesheet Processing
- Multiple Priorities Management
- Scheduling
Certification
- Certified Notary Public
- Registered Dental Assistant
- BLS Certification
- QuickBooks
- Assets in accounting (Intuit)
References
References available upon request.
Timeline
Administrative Assistant, Operations
AIM- American Industrial Machinery
07.2023 - Current
Administrative Assistant
American Piping Inspection
01.2023 - 07.2023
Assistant Manager
H&R Block
12.2022 - 02.2023
Appointment Coordinator/Receptionist
Dr. Keith Poe DDS
05.2021 - 12.2022
Orthodontic Assistant
Allington Dental
12.2020 - 05.2021
Patient Care Coordinator
Allington Dental
09.2019 - 10.2020
Administrative Assistant
Highpoint Global Capital
01.2017 - 02.2019
Server/Bartender
Wall Street Bar & Grill
06.2011 - 01.2017
Associate's degree in General Studies -
Midland College
Bachelors in Accounting -
UTPB
- Certified Notary Public
- Registered Dental Assistant
- BLS Certification
- QuickBooks
- Assets in accounting (Intuit)
Similar Profiles
P A S C H A L I S S A K E L L A R O P O U L O SP A S C H A L I S S A K E L L A R O P O U L O S
5th Year Electrical Apprentice at Aim Industrial INC. and FOX Construction LTD.5th Year Electrical Apprentice at Aim Industrial INC. and FOX Construction LTD.
Justin ParksJustin Parks
Welder/Iron Worker at AIM IndustrialWelder/Iron Worker at AIM Industrial
Robert MitchellRobert Mitchell
Field Service Technician at Linder Industrial MachineryField Service Technician at Linder Industrial Machinery