Ashley Wood
Dillwyn,VA
Summary
Experienced office manager and administration professional with several years of experience in overseeing wide variety of essential functions in bustling business. Analytical in optimizing productivity, efficiency and service quality across various offices within diverse environments. Highly organized with strengths in prioritizing tasks and managing deadlines.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Office Manager/Dispatcher
Piedmont Facilities Management
Charlottesville, VA
06.2024 - Current
- Collaborated closely with the company President while overseeing a team of 15 technicians to ensure efficient operations.
- Managed daily office operations and maintained a productive work environment.
- Coordinated schedules and meetings for staff and executive leadership.
- Oversaw inventory management, ensuring adequate supplies for office needs.
- Developed office policies to improve workflow and team communication.
- Trained new employees on office procedures and software tools.
- Served as liaison between departments to facilitate collaboration on projects.
- Maintained vendor relationships and negotiated service contracts effectively.
- Managed office inventory and placed new supply orders.
- Tracked invoices and payments to ensure accuracy of accounts receivable and payable information.
- Monitored payments due from clients and promptly contacted clients with past due payments.
- Conducted routine inspections on equipment to ensure proper functioning.
- Collaborated with team members to streamline maintenance processes.
- Ensured compliance with safety standards during maintenance operations.
- Assisted in the development of maintenance schedules for equipment upkeep.
- Maintained records of all preventive maintenance activities performed on equipment.
- Ensured that all machines met industry standards for safety regulations.
- Ordered spare parts for repairs as needed from suppliers.
- Processed accounts payable and receivable transactions for Greek Houses at UVA.
Book Keeper/Payroll Administrator/Accounts Payable Clerk
Cheryl M. Martin, CPA
Dillwyn, VA
02.2020 - 06.2024
- Proficient in: completing weekly and biweekly payrolls, answering phones, filing client charts, reconciling bank accounts, accounts payable, preparing excel spread sheets, preparing income tax returns, prepare and file payroll tax returns and quarterly filings timely.
- Proved successful working within tight deadlines and fast-paced environment.
- Excellent communication skills, both verbal and written.
- Self-motivated, with strong sense of personal responsibility.
- Gained extensive knowledge in data entry, analysis and reporting.
- Proven ability to learn quickly and adapt to new situations.
Orthodontic Assistant
HORSEY ORTHODONTICS
04.2019 - 02.2020
- Proficient in: direct bonding, debracketing, wire changes, placing wilson distalizing wires, placing forsus, taking x-rays (ceph,panoramics, and PA's), intraoral scanning (Itero machine), taking impressions as well as Invisalign impressions, trimming models, making essixs, steralizing instruments, ordering all clinical and lab materials and supplies, consulting treatment plans with parent and patient, going over fees with parents, delivering Invisalign aligners along with placing buttons, and taking initial photos.
Head assistant
DAVID K. INOUYE D.M.D.
03.2012 - 04.2019
- My clinical area expertise include: direct bonding, debracketing, wire changes, placing wilson distalizing wires, placing forsus, taking x-rays (ceph,panoramics, and PA's), intraoral scanning (Itero machine), taking impressions as well as Invisalign impressions, trimming models, making essixs, steralizing instruments, ordering all clinical and lab materials and supplies, consulting treatment plans with parent and patient, going over fees with parents, delivering Invisalign aligners along with placing buttons, and taking initial photos
- Very knowledgeable with answering phones, scheduling appointments, filing charts, sending out initial records to insurance companies, prepare referral letters, and responsible for office OSHA meetings and keeping manual up to date
- Responsible for the office marketing
- For instance: keeping the social media page up to date, scheduling fund raisers & events, and sending out monthly subscription boxes to children.
Education
HIGH SCHOOL DIPLOMA -
BUCKINGHAM COUNTY HIGH SCHOOL
CERTIFICATE -
VIRGINIA SCHOOL OF DENTAL ASSISTING
Certification
- CPR
- X-ray
- Bloodborne Pathogen Certificate
Timeline
Office Manager/Dispatcher
Piedmont Facilities Management
06.2024 - Current
Book Keeper/Payroll Administrator/Accounts Payable Clerk
Cheryl M. Martin, CPA
02.2020 - 06.2024
Orthodontic Assistant
HORSEY ORTHODONTICS
04.2019 - 02.2020
Head assistant
DAVID K. INOUYE D.M.D.
03.2012 - 04.2019
HIGH SCHOOL DIPLOMA -
BUCKINGHAM COUNTY HIGH SCHOOL
CERTIFICATE -
VIRGINIA SCHOOL OF DENTAL ASSISTING
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