Ashley M. Singleton
Englewood
Summary
Motivated professional with a strong work ethic and adaptability. Proven ability to excel in fast-paced environments while mastering new skills quickly. Consistently recognized for high-quality work and efficiency under pressure.
Overview
20
20
years of professional experience
Work History
Assistant to the Assistant Principals
Don Bosco Preparatory High School
Ramsey
07.2023 - Current
- Facilitated effective communication among staff, students, and parents to enhance collaboration.
- Maintained confidentiality of sensitive information regarding students and staff.
- Assisted with financial tasks including invoice processing and expense report preparation.
- Coordinated planning and execution of school events such as Academic Awards and Honor Societies Inductee Convocation.
- Provided administrative support to teachers and administrators to optimize operational efficiency.
- Established and adjusted transportation routes to ensure optimal service delivery.
- Prepared timely transportation accident and injury reports to uphold safety standards.
- Managed Transportation B6T Form Aid in Lieu form for student district approval, ensuring compliance.
- Provided administrative support to executives and team members.
- Supported project management efforts by tracking deadlines and deliverables.
- Complete state reports.
- Collaborated with departments to streamline workflow processes and improve efficiency.
- Entered data into databases accurately and efficiently.
- Handled confidential information with discretion and integrity.
- Scheduled meetings, appointments and travel arrangements for staff members.
Executive Administrative Assistant / Enrollments Coordinator / Consultant
Community Charter School of Paterson
Paterson
01.2020 - Current
- Support the CEO, Chief Academic Officer, Chief of Staff and our Office Business Administrator
- Demonstrates written and oral communication problem solving and presentation skills.
- Support Business Administrator in Data Entry for auditing and State reporting
- Support Director of IT and Academic Officer with making sure our Student Info in PowerSchool is up to date so all data can be uploaded into Pearson Access for State Testing
- Entering requisitions for approval for purchase orders
- Coordinates Student Enrollment Lottery Registration on PowerSchool
- Set up advertisements for school lottery
- Provide families with direct support through the enrollment process
- Responsible for using enrollment data tracking
- Answering all parents and guardians calls and emails with their questions and concerns with their child's placements in our lottery system.
Director of Student Enrollment & Recruitment (Interim)
Great Oaks Legacy Charter School
Newark
01.2022 - 06.2025
- Develop, refine, and execute GOLCS enrollment policies, ensuring compliance with NPS and surrounding school districts
- Actively manage & Responsible for the accuracy and data audits of student information databases, including PowerSchool and NPS SalesForce
- Actively manage
- Oversee student attendance & transfers
- Recruited 400+ students in a 4 month span
- State Reporting (CHE, SID, NJSmart, Pearson Access)
- Produce management report reports to COO & Executive Director
- Manage 21 Operations staff on students registration, orientation, and retention process; Create and support dissemination of Student Information packets and mailers
- Manage Lunch Forms (CEP & Frpl), Address Verification & Bus-Tickets / Transportation for 2000+ students
- Develop Traditional or digital student recruiting campaigns
- Compose & post student-related and recruiting-related content on website and social media accounts
- Creating marketing literature (brochures, one pagers, flyers, etc) and branded items (clothing)
- Identify & communicate directly with vendors
- Oversee annual parent survey deployment; summarize and analyze data to draw meaningful conclusions for seniors
- Work with Ops teams to plan parent group meetings, set agendas, share updates with internal and external stakeholders
Assistant to Dean of Students / Office Manager (Middle School)
Community Charter School of Paterson
Paterson
01.2019 - 01.2020
- Primary contact for all the student's parents and guardians in person, over the phone, email and via Class Dojo
- Manage an active calendar of appointments
- Composing and preparing confidential correspondence
- Ability to prioritize multiple projects, handle matters expeditiously, proactively, follow through on projects to successfully completion and meet deadlines
- Plan and support logistics and preparations for school events and activities as needed
- Primary manager of daily student systems
- Coordinate School financial systems
Executive Assistant
North Jersey Friendship House
Hackensack
01.2013 - 01.2019
- Reports directly to the Chief Financial Officer
- Responsible for switchboard, answering telephones, and redirect calls
- Assisting the Head of Psychiatric Dept. (Holy Name Hospital) Dr. Wagle with Psych. Evaluations for our Clinical
- Input of new clients General Information and Medical Records into the CareLogic System
- Prepares Job Coaching and Clinical reports, memos, letters
Administrative Assistant/ Receptionist
Freedom Home Health Care
Hackensack
01.2012 - 01.2013
- Provided clerical support for our Recruitment process
- Answer all incoming calls and transferred to appropriate team members
- Operated various office machines such as fax, copier, postage machine, etc.
Key Holder (P/T) Manager
Ed Hardy
Paramus
01.2010 - 01.2013
- Achieved top sales performance for several consecutive months.
- Developed innovative marketing strategies to enhance brand visibility.
- Led and managed sales associates to drive team success.
- Ensured compliance with company policies through effective supervision of daily store operations.
- Streamlined inventory management by restocking shelves and optimizing product displays.
- Trained new staff on customer service protocols and operational standards.
Switchboard Operator
Englewood Hospital
Englewood
01.2010 - 01.2011
- Ensured doctors, nurses and the entire staff had the correct daily on-call list
- Transferred a high volume of calls to the appropriate departments or extensions
- Responsible for ensuring staff was well informed of announcements, pages and updates
- Trained new hires on switchboard techniques
Administrative Assistant / Customer Service Coordinator
Vector Marketing
Paramus
01.2008 - 01.2010
- Answered and screened all incoming calls
- Scheduled appointments and interviews for clients and applicants
- Set up Training area
- Created and utilized Excel spreadsheets for tracking purpose
Administrative Assistant
Benedict College
Columbia
01.2006 - 01.2008
- Answered and screened all incoming calls
- Created tool for logging in visitors
- Monitored student's visitors and all others who entered and left the premises
- Communicated with Public Safety regarding any disturbances
- Utilized excel spreadsheets for tracking purposes
Education
Bachelor of Arts - Honors Mass Communications
Benedict College
Columbia, South Carolina01.2009
Skills
- Enrollment and student recruitment
- Workflow optimization
- Customer relationship management
- Event coordination
- Data entry and report generation
- Project management and coordination
- Communication skills
- Problem solving and conflict resolution
- Attention to detail
- Administrative support
- Basic accounting
- Multitasking and organization
- Editing and proofreading
- Schedule management
References
References available upon request
Notary Public
True
References
References available upon request.
Timeline
Assistant to the Assistant Principals
Don Bosco Preparatory High School
07.2023 - Current
Director of Student Enrollment & Recruitment (Interim)
Great Oaks Legacy Charter School
01.2022 - 06.2025
Executive Administrative Assistant / Enrollments Coordinator / Consultant
Community Charter School of Paterson
01.2020 - Current
Assistant to Dean of Students / Office Manager (Middle School)
Community Charter School of Paterson
01.2019 - 01.2020
Executive Assistant
North Jersey Friendship House
01.2013 - 01.2019
Administrative Assistant/ Receptionist
Freedom Home Health Care
01.2012 - 01.2013
Key Holder (P/T) Manager
Ed Hardy
01.2010 - 01.2013
Switchboard Operator
Englewood Hospital
01.2010 - 01.2011
Administrative Assistant / Customer Service Coordinator
Vector Marketing
01.2008 - 01.2010
Administrative Assistant
Benedict College
01.2006 - 01.2008
Bachelor of Arts - Honors Mass Communications
Benedict College
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