Ashley N. Weber
Summary
Administrative professional with a proven track record in enhancing operational efficiency and fostering inter-departmental communication. Excelled in executive support, project oversight, and strong problem-solving skills. Achieved significant improvements in corporate policy development and recruitment processes, ensuring meticulous attention to detail and confidentiality.
Overview
3
3
years of professional experience
Work History
Executive Assistant to the Chief Operating Officer
Malark Logistics
04.2024 - Current
- Contributed significantly to the development of corporate policies and procedures for improved operational effectiveness.
- Served as a liaison between the Sales, Accounting and Operations departments to facilitate effective communication throughout the company.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Aided in the recruitment process by screening resumes, scheduling interviews, and assisting with candidate selection.
Executive Assistant to the President
Keller Financial Group/MassMutual
05.2023 - 04.2024
- Assisted in meetings with clients to discuss assets, expenses, and long-term and short-term investment goals to devise personalized financial plans.
- Implemented online software system for the company.
- Oversaw daily tasks for President's rental properties.
- Supported senior financial advisors in managing a diverse client portfolio, ensuring the highest level of service and attention to detail.
Community Manager
Omega Property Management
01.2023 - 05.2023
- Maintained a well-organized record system for all HOA documents, ensuring easy access to crucial information for board members and residents.
- Improved community satisfaction by effectively managing HOA finances and addressing member concerns promptly.
- Ensured timely completion of maintenance projects by working closely with vendors.
- Ensured compliance with local laws and regulations by staying up-to-date on changes affecting the HOA industry.
Accounts Receivable Specialist
Golden Valley Property Management
08.2021 - 01.2023
- Reviewed accounts to assess late fees and pursue collection of funds.
- Contacted clients with past due accounts to formulate payment plans and discuss restructuring options.
- Prepare and mail invoices to customers on a daily basis.
- Processed payments and documented account updates.
- Identified, researched and resolved billing variances to maintain system accuracy and currency.
Onboarding Coordinator
Golden Valley Property Management
08.2021 - 01.2023
- Ensured project completion by managing deadlines and adjusting workflows.
- Main point of contact for all management companies onboarding or offboarding with the company.
- Attend weekly meetings with President and department heads to discuss progress updates.
- Ensured a positive onboarding experience by addressing any concerns or issues promptly and effectively.
- Developed customized training materials tailored to individual roles and responsibilities within the organization.
Administrative Assistant
Golden Valley Property Management
08.2021 - 01.2023
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Streamlined administrative processes, implementing efficient systems for tracking work orders, invoices, and homeowner requests.
- Ensured timely completion of maintenance projects by establishing clear deadlines and coordinating with contractors.
- Maintained a well-organized record system for all HOA documents, ensuring easy access to crucial information for board members and residents.
- Streamlined new hire processes by developing efficient task workflows and checklists.
Education
Bachelor of Arts - Communications
University of North Dakota
Grand Forks, ND05.2021
Skills
- Executive Support
- Strong Problem Solver
- Project Oversight
- Training and Development
- Creative and Adaptable
- Office Management
Timeline
Executive Assistant to the Chief Operating Officer
Malark Logistics
04.2024 - Current
Executive Assistant to the President
Keller Financial Group/MassMutual
05.2023 - 04.2024
Community Manager
Omega Property Management
01.2023 - 05.2023
Accounts Receivable Specialist
Golden Valley Property Management
08.2021 - 01.2023
Onboarding Coordinator
Golden Valley Property Management
08.2021 - 01.2023
Administrative Assistant
Golden Valley Property Management
08.2021 - 01.2023
Bachelor of Arts - Communications
University of North Dakota