Ashly Ocana
Prospect Park,NJ
Summary
Supports recruitment, hiring, on-boarding, position management, and employee relations. Works in compliance with both University policies and processes and the collectively negotiated agreement. Meets with Chairs, directors, Graduate Program Directors, and administrators to provide instruction on the process and advise them on best practices. Identifies opportunities for process and provides feedback for ongoing improvements, identifying trends and knowledge-base needs and providing insight to increase operational efficiencies.
Overview
6
6
years of professional experience
Work History
Program Coordinator
Rutgers University, Newark
02.2023 - Current
- Provides effective and efficient confidential administrative support in labor and employment relations for part-time instructors, teaching assistants and graduate assistants
- Promotes, supports, strengthens, and expands the relationship between the Dean’s Office and academic departments and programs as well as positive employee experiences for School of Arts and Sciences part-time instructors, teaching and graduate assistants, and other coadjutants
- Maintains and updates confidential and other records and materials in a variety of formats
Administrative Coordinator
Rutgers University, Newark
10.2021 - 02.2023
- Supported Chair/Director, including effectively maintaining electronic calendar; scheduled meetings in an accurate and timely fashion; responded to, and followed up on e-mails and other requests
- Prepared journal entries, project cost transfers, purchase requisitions, travel and business expense reports, and other business transactions accurately, in a timely manner, and in compliance with the University, and all other applicable processes, procedures, and policies
- Provided information and assistants to students, which required knowledge of curriculum, majors/minors, and other requirements and processes of the Departments
Children’s Activities Coordinator
HELP ROADS, Brooklyn
05.2019 - 10.2021
- Facilitated child support groups and parenting groups
- Created client surveys to then collect and analyze data
- Coordinated domestic violence hot-line calls
- Planned and implemented client and staff orientated events
Education
Associate of Science - Computer Science
Essex County College
Newark, NJ05-2016
Skills
- Customer Service
- Ability To Work Under Pressure
- Time Management
- Adaptability
- Interpersonal Communication Skills
- Multitasking Skills
- Problem Solving Skills
Timeline
Program Coordinator
Rutgers University, Newark
02.2023 - Current
Administrative Coordinator
Rutgers University, Newark
10.2021 - 02.2023
Children’s Activities Coordinator
HELP ROADS, Brooklyn
05.2019 - 10.2021
Associate of Science - Computer Science
Essex County College
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