Ashlyn Lamance
Port Neches
Summary
Experienced Administrative Assistant with proven track record in administrative support. Offering keen attention to detail and excellent organizational abilities. Ready to tackle new challenges in a brand new environment.
Overview
10
10
years of professional experience
Work History
Administrative Assistant
BASF TotalEnergies Petrochemicals, LLC
01.2020 - Current
- Provide administrative support for the Environmental, Health, and Safety Manager and her staff.
- Maintain department procedures, coordinate annual reviews, and track work progress.
- Maintain electronic filing for documents, and prepare inactive files for off-site storage or shredding.
- Maintain confidentiality of sensitive information by adhering to strict privacy policies.
- Prepare and correspond a variety of reports, including environmental reports, weekly contractor reports, and monthly EHS reports.
- Maintain an inventory of office supplies, and proactively order necessary items before depletion to avoid workflow disruptions.
- Optimize calendar management for staff by preparing schedules strategically, while considering priorities, and minimizing conflicts.
- Create purchase orders, process invoices, and ensure timely payment of vendors.
- Coordinate monthly budget meetings and track the progress of spending.
- Assist in onboarding new employees by assigning training through our Learning Management System, assisting in creating new training courses, and running training status reports.
- Coordinate with vendors who supply our safety shoes and safety glasses.
- Prepare and coordinate the site’s monthly safety meetings.
- Support event planning by organizing logistics and materials needed.
- Support the Site Safety Team by being an active member and coordinating monthly meetings.
- Maintain the department's website page.
Administrative Assistant
Kelly Services at ExxonMobil Beaumont Polyethylene Plant
08.2015 - 01.2020
- Provided administrative support for the Safety, Security, Health, & Environmental Manager.
- Provided administrative support to our Emergency Response Team, including ordering supplies and handling payment for training.
- Provided administrative support for the Training Department, including verifying training, scheduling rooms for training classes, and backfilling the Training Coordinator.
- The previous custodian for the SSHE SharePoint site.
- Maintained the safety, security, health, and emergency procedures.
- Prepared monthly reports, including employee and contractor headcount.
- Responsible for monthly expense reports and department invoices.
- Created purchase orders and processed invoices.
- Performed record retention on personnel files, as well as kept them confidential.
- Maintained a list of employee and contractor injuries, such as first aids, recordable incidents, and life-saving rules.
- Managed the site's weekly safety newsletter.
- Maintained the site's electronic board, located at the main entrance of the establishment.
- Planned and executed activities such as celebrations, luncheons, meetings, hotel reservations, and more.
- Provided authorization forms for employees to order PPE, safety boots, and safety glasses.
- Managed office supplies, and ensured all supplies were maintained.
Education
Associate of Applied Science - Process Operating Technology
Lamar Institute of Technology
Beaumont, TX12-2009
Skills
- Office administration
- Computer proficiency
- Meticulous attention to detail
- Professional communication
- Proficient in Microsoft Office Suite
Timeline
Administrative Assistant
BASF TotalEnergies Petrochemicals, LLC
01.2020 - Current
Administrative Assistant
Kelly Services at ExxonMobil Beaumont Polyethylene Plant
08.2015 - 01.2020
Associate of Applied Science - Process Operating Technology
Lamar Institute of Technology