Summary
Overview
Work History
Education
Skills
Timeline
Generic

Ashlynn Hebert

LA

Summary

Organized and well-rounded administrative professional with hands-on experience supporting business areas such as accounting, database management and human resources. Collaborative team player with strong communication, decision-making and sensible money/time management abilities. Detail-oriented focus on streamlining internal processes and tasks. Thrives in busy environments.

Overview

3
3
years of professional experience

Work History

Accounts Payable Clerk/Receptionist Clerk

BBPM/BBCRE
Baton Rouge, LA
06.2021 - Current
  • Reviewed vendor invoices for appropriate documentation and validity.
  • Applied proper codes to invoices and files to keep records organized and easily searchable.
  • Assessed documents in opened batch to verify billing and code accuracy before closing out.
  • Efficiently processed vendor invoices for approval and payment with consistent on-time delivery.
  • Opened and assigned new vendor accounts as well as maintained keeping current vendor files up to date.
  • Confirmed appointments, communicated with clients and updated client records.
  • Managed multiple tasks and met time-sensitive deadlines.
  • Oversaw inventory materials monitoring, requisitions and supply re-stocking.
  • Scheduled and confirmed appointments and meetings for senior management team.
  • Aggregated and prepared documentation and reports for office meetings, distribution and filing.
  • Sorted, received and distributed mail correspondence between departments and personnel.
  • Managed multi-line phone system directing individuals to correct or desired personnel and providing general information about operations.
  • Responded to inquiries from callers seeking information.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Kept reception area clean and neat to give visitors positive first impression.

Office Manager

Robert Pearson Mechanical Services Inc.
Walker, LA
07.2020 - 03.2021
  • Increased office organization by developing filing system and customer database protocols.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Oversaw digital patient charting, including data entry and administrative duties regarding insurance, billing and accounts receivable.
  • Handled supply purchases and inventory management for office operations and equipment maintenance.
  • Updated employee paperwork and records.
  • Automated office operations, managing client correspondence, record tracking and data communications in database and case management software.
  • Performed billing, collection and reporting functions.
  • Improved productivity initiatives, managing accounts, coordinating itinerary and scheduling client/leadership appointments.
  • Elevated customer satisfaction ratings by resolving client and case issues effectively.
  • Reduced financial discrepancies by accurately managing accounting documentation in QuickBooks while maintaining case costs and billing processes.
  • Liaised with customers, addressed inquiries, handled meeting requests and answer billing questions to provide outstanding customer care.
  • Enhanced customer satisfaction ratings by resolving account issues efficiently.
  • Generated financial reports for management review.
  • Communicated with patients to resolve inquiries, schedule appointments and address billing questions.
  • Managed office inventory and placed new supply orders.
  • Oversaw office inventory and timely reordering of supplies.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.

Wholesale Sales Representative

Solar Supply
Denham Springs, LA
06.2019 - 12.2020
  • Completed daily call reports, weekly work plans and monthly analyses to submit to territory manager.
  • Developed new customer base via past relationships, telemarketing and networking.
  • Performed sales presentations at trade shows to generate new business.
  • Followed up on sales leads to establish new accounts for wholesale orders.
  • Maintained detailed knowledge of product lines and sales procedures.
  • Utilized sales tools to promote effective sales initiatives.
  • Resolved customer issues and offered continual support throughout sales, and delivery.
  • Provided accurate and detailed quotes for customers to maintain customer satisfaction.
  • Promoted memorable shopping experiences resulting in increased customer retention and loyalty.
  • Communicated effectively with clientele to maintain customer satisfaction and loyalty.
  • Met with store managers to discuss product needs, accomplish sales goals and facilitate sales growth.
  • Networked to build client base and promote products to new and existing clients.
  • Tracked timely receipt of invoices, monitored and identified late invoices and contacted vendors to obtain tardy invoices.
  • Loaded billing data into systems through data import, scanning or manual keying, to verify complete and accurate client invoices from vendors.
  • Assisted customers with invoice questions, special invoicing, reporting, corrections and write-offs and resolved customer issues discovered during invoicing and collection process.
  • Reviewed existing billing processes and spearheaded ongoing simplification initiatives and operational strategies that improved company collections and customer satisfaction.
  • Prepared accurate financial reports each month by collecting, analyzing and summarizing account information.
  • Followed detailed end-of-month accounting procedures to verify proper balancing of all accounts and readiness for new month.

Education

Livingston Parish Adult Education Center
Walker, LA
08.2019

Skills

  • Budgetary planning
  • CRM and office management software
  • Precision and Accuracy
  • Time management
  • Customer relations
  • Data analysis and entry
  • Bookkeeping
  • Money handling
  • Customer Relations
  • Proactive and Self-Motivated
  • Verbal and written communication
  • Multitasking and Prioritization

Timeline

Accounts Payable Clerk/Receptionist Clerk

BBPM/BBCRE
06.2021 - Current

Office Manager

Robert Pearson Mechanical Services Inc.
07.2020 - 03.2021

Wholesale Sales Representative

Solar Supply
06.2019 - 12.2020

Livingston Parish Adult Education Center

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Ashlynn Hebert