Ashton Oates
McKinney,TX
Summary
Highly organized and detail-oriented professional passionate about executing exceptional events that achieve established goals. Experience with planning, budgeting and coordinating wide variety of both small-scale and large-scale events. Strong communicator and negotiator able to foster relationships with key stakeholders and vendors. Determined to obtain a challenging position that will allow for the opportunity to utilize exceptional communication and liaison skills and put gained interpersonal and leadership abilities to work for a common goal.
Overview
13
13
years of professional experience
Work History
Lead Assistant Event Planner
Shamica & Co. Event Planning And Design
Prosper, TX
02.2021 - Current
- Brainstormed and developed creative event concepts, decor, themes and ambiance for events to satisfy client's vision and budget.
- Organized events from conception to completion, arranged program schedules and managed on-site logistics.
- Coordinated with over 60+ vendors and event contributors, caterers and transportation services.
- Identified cost savings by researching new vendors and negotiating with partnered vendors.
- Reviewed event bills to confirm accuracy and approve payment.
- Created and maintained event expenditures, budgets and timelines in job-related software.
Administrative Assistant and Assistant Event Coordinator
Elm Planning
Richardson, TX
12.2016 - 03.2018
- Assisted five planners including three owners with meetings and daily needs
- Created tracking system and maintained inventory and needs for all upcoming meetings, monthly
- Effectively prepped all needed items and documents for beginning procedures of new meetings
- Communicated with clients & vendors to ensure the meeting's attendance and execution are successful
- Kept track of all company hotel points for all hotels world wide
- Handle financial closeout process for meetings
- Updated all company documents to ensure easy tracking of company's status in multiple areas
- Updated shared company calendars and schedules for three individual owners
- Opened, sorted and distributed incoming messages and correspondence to seven - person team
- Used QuarkXpress and Adobe to create presentations, reports and spreadsheets
Administrative Assistant
Crème De La Crème Early Learning Center
Frisco, TX
04.2015 - 11.2016
- Created schedules for excess of 30 individuals
- Organized and managed creation of and updating of all essential documentation with accuracy and efficiency
- Gracefully and enthusiastically greeted all customers and vendors while simultaneously ensuring all needs were being met for clients
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
Director, Administrator and Event Coordinator
Montessori Academy at Westridge
McKinney, TX
02.2011 - 04.2015
- Oversaw operations and provided corrective feedback to achieve daily and long-term goals.
- Worked closely with organizational leadership and school owners to guide operational strategy.
- Responsible for daily operational and administrative needs of school to ensure smooth and successful days
- Acted as liaison between 30+ staff members and 100+ customers
- Supervised registration and enrollment procedures
- Collaborated with others in planning of annual school events
- Worked with staff to determine needs for changes or additions to facility
- Maintained monthly budget
- Planned and executed all staff meetings and family events
- Researching and contacting vendors for entertainment and extracurricular activities
- Marketing - contributing to school growth
Education
CWEP - Hospitality Administration And Management
Collin County College
Dallas, TX12.2018
Texas Child Care Director Credential - Child Care Management
Shade Tree Learning
Dallas, TX01.2013
Some College (No Degree) - Business Management
Richland College
Dallas, TXBusiness Management
University of Central Missouri
Warrensburg, MO08.2009
Skills
- File Management
- Contract Negotiation Skills
- Event Logistics Management
- Vendor Management, Communication and Negotiation
- Client Relationship Development
Timeline
Lead Assistant Event Planner
Shamica & Co. Event Planning And Design
02.2021 - Current
Administrative Assistant and Assistant Event Coordinator
Elm Planning
12.2016 - 03.2018
Administrative Assistant
Crème De La Crème Early Learning Center
04.2015 - 11.2016
Director, Administrator and Event Coordinator
Montessori Academy at Westridge
02.2011 - 04.2015
CWEP - Hospitality Administration And Management
Collin County College
Texas Child Care Director Credential - Child Care Management
Shade Tree Learning
Some College (No Degree) - Business Management
Richland College
Business Management
University of Central Missouri
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